eLabNext, an Eppendorf Group Company offering a flexible Digital Lab Platform, which combines a Laboratory Information Management System (LIMS) and Electronic Lab Notebook (ELN), announced today that its platform is now able to integrate with Danby Barcoding’s industry-leading laboratory products. The incorporation of Danby Barcoding’s printers, cryogenic labels and tags, ribbons, scanners, and encodable RFID Smart Tags with eLabNext’s LIMS capabilities enables users to access complete barcoding solutions and better manage inventory, sample, and specimen tracking workflows.

As a cornerstone of the barcoding industry, Danby Barcoding’s portfolio includes best-in-class desktop, tabletop, and industrial Zebra and TSC direct thermal and thermal transfer label printers. They also offer application-specific, custom, and off-the-shelf materials and sizes for ISO-regulated and harsh labeling environments. 

“Our focus on barcoding solutions has allowed us to help many customers in the government, automotive, aerospace, healthcare, and manufacturing industries,” mentions Mark Covington of Danby Barcoding. “We’ve moved to expand our partnership with eLabNext because of our shared passion for delivering the best to our customers and enabling flawless inventory and sample management. Each year, our clientele grows substantially, and with eLabNext’s help, our customers in the life sciences will reap even more benefits, including a greater return on their investment in a very short time.”

“We continue to expand the integrations and ways users can customize eLabNext, allowing access to a broad range of solutions for any issue in the lab,” says Zareh Zurabyan, Head of eLabNext, Americas. Besides being a one-stop-shop for scientists to be able to use any Add-Ons that they’d like, the customers also take advantage of the partnerships like Danby Barcoding, with exclusive discounts for all eLabNext customers which provides our customers with an industry-leading barcoding solution.”

Danby Barcoding will be offering special discounts on their Zebra ZD421 Barcode Label Printer and select scanners, labels, and ribbons for existing eLabNext customers.

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About Danby Barcoding, LLC

Since 1982, Danby Barcoding, LLC, has been a cornerstone in the barcoding industry. As a “one-stop shop” for government, automotive, aerospace, healthcare, and manufacturing customers, they provide a single source for barcode printing systems, labeling supplies, and label design software. Their knowledgeable sales staff can help companies choose the right printer for their environment and applications. Danby Barcoding is focused on solving its customers' business needs and providing unparalleled customer service.

For more information about Danby Barcoding, please visit: www.danbybarcoding.com 

Press contact:

Name: Mark Covington, President
Email: mark@danbybarcoding.com
Phone Number: 800-262-2629

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eLabNext, Your Go-to Digital Lab Platform for Streamlined Research

[Groningen, NL, 03/10/2024] — eLabNext, a leading provider of digital lab management solutions, is proud to announce a significant shift in its brand positioning, consolidating its three flagship products—eLabJournal, eLabInventory, and eLabProtocols—into one unified, centralized platform: the Digital Lab Platform (DLP). This transition is designed to address the evolving needs of research scientists, providing a secure, efficient, and collaborative environment for achieving accelerated and reliable research outcomes.

"eLabNext, Research done right." This new platform combines the power of an Electronic Lab Notebook (ELN) and Laboratory Information Management System (LIMS), streamlining research processes while fostering seamless collaboration.

A New Era of Research: Why the Change?

"Our customers have been instrumental in driving this change," said Erwin, Managing Director at eLabNext. "Centralizing our products into one Digital Lab Platform is the natural answer to their needs. Lab work has evolved drastically over the past 15 years since we started building eLabNext, and so has our platform. We are not just adapting to this evolution—we're pushing the whole ecosystem further. This step is a bold move in our history, and we are confident it will elevate research in a way that's never been done before."

The previous approach of offering three separate tools is no longer sufficient for the modern laboratory environment. Scientists now require a secure,easy-to-use, and centralized platform that allows them to collaborate effortlessly and streamline workflows. This is where the DLP comes in, tackling the problems of siloed data, inefficient research processes, and compliance challenges.

Key Website Features and updates

To support this shift, eLabNext has launched a redesigned website featuring:

- Enhanced User Experience: Simplified navigation and new, dedicated pages explaining the key features of the ELN and LIMS capabilities within the DLP.

- In-Depth Product Insights: Clear and comprehensive explanations of the platform's tools, functionalities, and benefits.

- Expanded Resources: An enriched resource section to help users better understand how eLabNext can transform their lab work.

The website is designed to clearly communicate the concept of a Digital Lab Platform and provide valuable information about how it integrates inventory, sample, and experimental data management into one efficient system.

Company Background

Since its founding in 2010, eLabNext (formerly Bio-ITech)has been at the forefront of developing digital solutions for life science laboratories. Milestones include:

- 2011: Launch of eLabInventory and eLabJournal.

- 2015: Strategic alliance with Eppendorf AG.

- 2020: Launch of the eLab Marketplace for customizable lab software add-ons.

- 2024:The latest innovation includes the launch of the new eLabNext Developer platform and an upgraded Sample and Inventory System.

Now, with the unification of its products under the DLP, eLabNext is setting a new standard for lab management systems.

Target Audience and Benefits

The primary audience for this new platform includes scientists and researchers in biotechnology and academia. Additionally, those working in analytical, diagnostic, clinical, and chemical R&D labs will benefit from the platform's-centralized, secure, and compliant solution that accelerates research outcomes and improves collaboration.

By breaking down the silos between inventory, sample, and experiment management, eLabNext provides the solution to:

1. Siloed Lab Operations: Centralizing inventory, sample, and experiment data.
2. Collaboration Challenges: Ensuring smooth, compliant sharing of research data.
3. Inefficient Workflows: Optimizing lab processes and ensuring reproducible results.

Visit www.elabnext.com to explore the new platform and learn more about how eLabNext can help you accelerate reliable discoveries with a Digital Lab Platform built for modern research needs.

If you have any questions or comments, please contact us at marketing@elabnext.com.

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Modern laboratories are complex environments requiring robust management systems to handle diverse operations efficiently. From tracking samples and managing study data to manging protocols and ensuring regulatory compliance, efficient lab management is crucial for enhancing productivity and maintaining data accuracy. To achieve this, many labs have turned to lab management systems. 

Lab management systems encompass a variety of digital tools aimed at streamlining laboratory operations. These systems take on a number of roles within the lab, overseeing everything from inventory and data management to sample tracking and quality control. By automating, digitalizing, and centralizing these key lab operations, lab management systems foster a more efficient and reliable research environment. 

With the right lab management systems in place, organizations can significantly optimize their workflows and achieve better overall outcomes. However, managing multiple platforms and systems can present challenges and lead to inefficiencies and data silos. To minimize this risk, labs can instead opt for an integrated digital lab platform offering comprehensive lab management features.

In this blog, we will highlight the following: 

• What are lab management systems?
• Types of lab management system
• The challenge of managing multiple systems
• Digital Lab Platforms: an integrated solution
• eLabNext: your comprehensive digital lab platform

Read on as we explore different types of lab management systems, the challenges of using disparate systems, and the advantages of adopting a comprehensive, integrated digital lab platform.

What are lab management systems?

Lab management systems are specialized software solutions designed to optimize and streamline a variety of operations within a laboratory setting. Different lab management systems take on distinct roles within a lab, often focusing on specific areas such as inventory management, sample tracking, or data management. These systems are designed to digitalize and automate tasks, reduce human error, and improve overall efficiency within the lab.

Lab management systems empower labs to manage their workflows, samples, and data more effectively, reducing the likelihood of human error and improving overall efficiency. By automating and centralizing all critical lab operations, lab management systems streamline processes, ensure data accuracy, improve productivity, and strengthen regulatory compliance. 

Types of lab management system

Understanding the various types of lab management systems is essential for laboratories looking to enhance their operations. Each system serves a unique purpose and can cater to your lab's specific needs. 

Here are some of the most commonly leveraged lab management systems:

Electronic Lab Notebooks (ELNs)

ELNs are a digital replacement for traditional paper lab notebooks, transforming how laboratory staff document their work. These act as centralized hubs for the recording of experiments and research data. By streamlining lab documentation and data management, ELNs save time while minimizing the risk of errors and misplaced documentation that can occur with handwritten notes. 

ELNs enhance collaboration among researchers by allowing authorized users to access and edit documents in real time from anywhere. This fosters a more integrated research environment and ensures that all lab staff are up-to-date. Advanced features such as version control, audit trails, and electronic signatures further enhance the reliability and compliance of data management processes.

Laboratory Information Management Systems (LIMS)

LIMS are designed to manage sample tracking, data analysis, and workflow automation in labs. These systems integrate seamlessly with lab instruments and software, enhancing operational efficiency and ensuring data integrity. By improving sample traceability and automating routine tasks, LIMS reduces manual errors and boosts overall lab productivity. Key features of LIMS include sample management, protocol execution, data collection, and reporting.

Scientific Data Management Systems (SDMS)

Scientific Data Management Systems (SDMS) are designed to handle large datasets generated by scientific operations and ensure data integrity and compliance with regulatory standards. These systems provide a centralized repository for scientific data, facilitating data sharing and collaboration among researchers. SDMS enhances data security through robust encryption and access control measures, ensuring compliance with industry regulations. Additionally, SDMS offers powerful data analysis and visualization tools, enabling researchers to derive meaningful insights from complex datasets.

Laboratory Information Systems (LIS)

Laboratory Information Systems (LIS) focuses on managing patient data and test results within clinical and diagnostic laboratories. They integrate with hospital information systems (HIS) and electronic health records (EHR) to provide accurate and timely test results. By enhancing data management, LIS streamline clinical workflows and ensure regulatory compliance. Key features of LIS include patient data management, test ordering and tracking, result validation, and automated reporting.

Inventory Management Systems

Inventory Management Systems help labs manage their inventory, including samples, chemicals, and consumables. These systems offer customizable storage features and barcode integration to optimize resource use. By providing real-time inventory tracking and management, these systems enhance lab productivity and organization while reducing waste. Key features of Inventory Management Systems include automated stock alerts, order management, usage tracking, and comprehensive reporting—ensuring that laboratories maintain optimal inventory levels and avoid costly stockouts.

The challenge of managing multiple systems

Although lab management systems bring transformative benefits for labs of all sizes and specialities, many of these systems have focused functionalities and do not necessarily 'talk' to one another. As a result, many labs face the challenge of managing multiple digital systems, which can quickly create inefficiencies in lab management and hinder labs from fully benefitting from the capabilities of these systems.

Some of the key risks of integrating multiple lab management systems include:

• Data silos: Isolated data sets across different systems create barriers to effective integration and analysis. This fragmentation can prevent researchers from accessing comprehensive insights, making it challenging to draw meaningful conclusions from their data.

• Workflow inefficiencies: The necessity for manual data transfer between systems not only slows down processes but also increases the likelihood of human error. This cumbersome approach can result in delays, which are particularly problematic in fast-paced research environments where timely results are crucial.

• Increased administrative burden: Lab staff often face the challenge of maintaining and operating multiple platforms, leading to a heavier administrative load. This can detract from their core responsibilities, limiting time for research activities and innovation.

These challenges underscore the critical need for an integrated solution that can streamline lab operations, enhance collaboration among team members, and improve overall efficiency.

Digital Lab Platforms: an integrated solution

A Digital Lab Platform (DLP) is an advanced and integrated solution designed to unify a variety of lab management systems into a single, cohesive platform. DLPs combine the functionalities of ELN, LIMS, inventory management systems, and more to provide a comprehensive tool for lab management. Opting for a DLP eliminates the need for disparate systems, reducing the complexities and inefficiencies associated with managing multiple platforms.

Features of a Digital Lab Platform:

• Integration: DLPs seamlessly integrate critical functionalities that would typically be performed by separate lab management systems. This integration ensures that all data and documentation flows smoothly between different sites, projects, and personnel, reducing the risk of errors and enhancing productivity.

• Customisability: Recognising that each lab has unique requirements, DLPs offer a high degree of customisability. Labs can tailor the platform to fit their specific workflows, processes and regulatory needs, ensuring that they get the most out of their lab management platform.

• Enhanced data security: With the growing importance of data integrity and confidentiality, DLPs provide enhanced data security features. These include robust encryption, access controls, and compliance tracking to safeguard sensitive information and meet regulatory standards.

A DLP is more than just a tool; it's a comprehensive solution that empowers labs to operate more effectively and efficiently in today’s fast-paced and data-driven research environments.

eLabNext: your comprehensive Digital Lab Platform

eLabNext offers a suite of advanced solutions that serve as a comprehensive DLP. Our platform is designed to streamline lab operations, enhance collaboration, and ensure data security for labs of all sizes. Our advanced digital lab solutions include:

ELN and LIMS capabilities 

eLabNext combines the functionalities of an Electronic Lab Notebook (ELN) and a Laboratory Information Management System (LIMS). This powerful tool is designed to manage lab data, track samples, and automate workflows. 

• Data management: Efficiently record, store, and retrieve experimental data.

• Sample tracking: Monitor the lifecycle of samples from collection to disposal.

• Workflow automation: Automate routine tasks and protocols to reduce manual errors in R&D.

• Collaboration tools: Facilitate real-time collaboration among researchers with shared access to data and documents.

• Compliance and security: Ensure data integrity and regulatory compliance with robust security features and audit trails.

Inventory Management System capabilities 

eLabNext offers an advanced inventory management system designed to optimize the use of lab resources, including samples, chemicals, and consumables. It integrates with our ELN and LIMS to provide a unified platform for lab management.

• Real-time tracking: Track inventory levels in real-time to avoid stockouts and overstock situations.

• Barcode integration: Harness barcode technology for efficient inventory management and tracking.

• Automated alerts: Receive notifications when inventory levels are low or when items are nearing expiration.

• Customizable storage solutions: Organise inventory according to lab-specific needs, including different storage locations and conditions.

• Comprehensive reporting: Generate detailed reports on inventory usage, trends, and costs to support better resource planning and budgeting.‍

Protocol Management System

eLabNext offers a dynamic protocol management system that allows labs to create, manage, and optimize their Standard Operating Procedures (SOPs) and other protocols. These features ensure that all lab procedures are standardized, up-to-date, and easily accessible.

• Dynamic protocol creation: Customise templates to create detailed, step-by-step protocols tailored to specific lab needs.

• Real-time updates: Ensure all team members have access to the latest versions of protocols.

• AI-powered protocol generation: Leverage AI to generate protocols from brief descriptions, saving time and ensuring accuracy.

• Compliance and security: Maintain detailed audit trails for tracking changes and access to protocols, ensuring compliance with industry regulations and standards.

While each of these advanced digital solutions can be used as standalone solutions, their true potential is unlocked when they are combined and used together as part of a comprehensive, integrated digital lab platform. By integrating these technologies, labs can achieve more cohesive and streamlined lab operations and drive better research outcomes.

A better way to digitalize your lab

Switching from multiple disparate lab management systems to a single comprehensive DLP is essential for modern laboratories aiming to enhance efficiency and accuracy in their daily operations. eLabNext's solutions, including Experiment, Sample, Inventory, and Protocols Management solutions, provide a robust framework for seamlessly managing lab operations. Tailoring your DLP to your specific lab’s needs ensures that you have the right tools to support your operations and achieve your research goals.

Want to explore the benefits of eLabNext’s DLP first-hand? Book a free personal demo today!

Gone are the days of manual stocktaking and juggling spreadsheets in many laboratories. With the natural evolution of laboratory digitalization, over 60,000 scientists now rely on eLabNext to manage their complete lab inventory in their daily operations. As the use of the eLabNext platform has grown, we’ve received a tremendous amount of feedback and suggestions from our customers on how to enhance and extend the usability and functionality of eLabNext's inventory management system. After an extensive development phase, during which we completely overhauled the inventory system, we rolled out a beta version to our customers in 2023. This pivotal step has allowed us to gather invaluable insights, paving the way for a broader release aimed at elevating the industry's leading inventory management system to even greater heights of excellence.

In this blog post, we're diving into the key features and improvements we've incorporated into our new inventory management system. We’ll also share our plans for future updates and refinements to enhance its functionality even further.

Breaking Down the Features and Enhancements

This new inventory system incorporates some of the most highly requested features, improvements, and enhancements submitted by our customers. Here are the top 10 new features:

1. Enhanced Overall User Interface and Usability

The new inventory system has been fully reworked based on our new UX/UI standards to enhance the overall look, feel, and usability of the module. These changes also align with expectations set for modern software accessibility compliance, according to the Web Content Accessibility Guidelines (WCAG).

2. Flexible Three-column Panels

Among the most requested improvements was the ability to visualize compartment and sample information on the same page. To address this, we've introduced a third panel that opens next to the compartment view, allowing users to easily view information on any sample within a compartment. Users can now also expand and collapse panels and customise the width of each panel according to their preferences.

3. Enhanced Usability for Moving Samples

In line with the modernization of software tools, we've introduced a more intuitive way to organize your sample boxes. We've incorporated options for selecting multiple samples at once, allowing users to move samples through drag-and-drop to a different position within the box.

4. Collapsible Sample Series

Sample series can now be expanded within the sample list to easily visualise and manage the sample stocks that are part of a series. This functionality enables users to perform bulk actions on parts of the sample stocks within a series.

5. Group-shared and Customizable Views

Throughout the inventory, users can choose which data columns to display by adjusting the view. The width of columns can easily be adjusted to customize the table view according to the user's content and preferences.  Once a custom view is saved, it can be shared across all sample lists throughout the inventory. Additionally, these saved views can now also be shared with other users in the group, enhancing collaboration and consistency.

6. Improved Visualization of Compartments and Bulk Actions Support

We have enhanced the overall visualization of compartments and their properties. Users can now view compartment properties directly from the inventory browser, including limits, storage capacity, and the status of compartments when assigned to users or shared. Furthermore, users can perform bulk actions, such as printing labels or moving compartments, on multiple compartments at a time.

7. New Export Options for Samples

New extended options for exporting samples have been introduced. Users can now directly export lists of samples based on their selected list view. Supported export formats include PDF, Excel, and CSV, making it easier to share and analyze data outside the platform.

8. Sample and Location Selection

Addressing feedback about inefficiencies, we've improved the process of linking samples to experiments or other samples by allowing users to search for and select multiple samples before linking. Location selection has been enhanced for adding samples as sample series, through batch import, or when cloning, by enabling the selection of multiple locations if the created sample batch size exceeds available space in a compartment.

9. Full Compatibility with Our API and SDK

The inventory system is fully based on our API and compatible with our Software Development Kit (SDK). Most add-ons have been adjusted to ensure full compatibility with the new inventory system. This allows users and partners to more easily utilise eLabNext Developer, our API, and SDK to build, test, and release add-ons to the marketplace.

10. Other Improvements and Enhancements

• Enabled the option to enter a reason when archiving samples.
• Added the option to display the full location path in sample lists.
• Introduced the option to add a sample to the created series when cloning into a sample series.
• Reworked reservations as Assignments for Storage Units and Bookings for Equipment.
• Change owner function is now available as a sample action button.
• Tasks linked to samples are now displayed in a separate tab.
• Status icons for assigned, shared, and validation required on equipment and storage units.
• The number of samples that can be imported has increased to 400.
• Improved flow for adding samples to multiple locations when adding a sample series, either through cloning or regular addition.

Continued Development on Inventory Management

The major updates to the inventory system lay the foundation for further enhancements that we have planned for eLabNext in the coming years. We will continue to refine and improve our other existing inventory-related functionalities, including the Sample Archive, Advanced Search, Storage Units and Equipment, and our Supplies and Ordering System. Our goal is to ensure a fully seamless, consolidated, and flexible sample and inventory management experience for any R&D laboratory. Additionally, we are committed to delivering some of the most requested features by our customers, such as:

• Integration of equipment into the Electronic Lab Notebook (ELN).
• Email notifications for expired samples or equipment requiring validation.
• Support for setting multiple parents for a sample.
• Cloning samples to a different sample type.
• Changing the sample type for an existing sample.
• Bulk cloning of samples.
• Enhanced stock tracking and reordering.
• Improved inventory searchability, filtering, and reporting.
• Sharing of samples across groups and limiting access to samples within those groups.

If you have any questions about the feature improvements, please don't hesitate to contact us.

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eLabNext, a company that provides digital solutions for the collection, management, and analysis of laboratory information, announced a new collaboration with AOByte, an end-to-end software development service provider. The collaboration between eLabNext and AOByte’s specialized software development tools empowers developers to create both simple and complex add-ons, enhancing the functionality of the digital lab platform for all eLabNext users.

The cooperation between the firms will enable eLabNext to rapidly expand its Add-On Marketplace, which will allow users to integrate third-party software, including Dropbox, Microsoft Office, Slack, Jupyter Notebook, Google Drive, Thermo Fisher Scientific, Eppendorf, Elemental Machines, and many more solutions into their dashboards. These additions will enable researchers in various scientific disciplines to streamline their everyday laboratory operations further.

“Since we have opened up our ecosystem to third-party developers and established collaborations like the one with AOByte, we have seen an unprecedented acceleration in the ability to apply customizations and add new features, either for the broader community or specifically for customers' own workflows,” comments Erwin Seinen, Founder and Managing Director of eLabNext. “AOByte has swiftly become a standout partner due to their expertise and dedication. Through our work with AOByte, we empower our customers to customize and enhance the eLabNext platform in innovative ways. This is just the beginning, and we look forward to exploring even more opportunities to enhance our platform's capabilities for our users.”

“AOByte is proud to support eLabNext on the next step in their innovative journey,” comments Tigran Sargsyan, co-founder and CEO of AOByte. “As we’ve become more entrenched in the life sciences, we’ve realized the growing demand for customizable lab solutions, and we’re committed to enabling the creation of custom add-ons by motivated developers.”

About AOByte

AOByte is a software development company that provides end-to-end software development services and cutting-edge engineering solutions to companies worldwide, driving business growth and performance in industries such as FinTech, Healthcare, and InsurTech. They help businesses accelerate disruption within their industry with custom software development solutions that adapt seamlessly to particular project objectives. AOByte envisions, plans, designs, develops, integrates, deploys, and supports client products by employing best practice processes and development methodologies that drive meaningful results within the strategic vision.

Press Contact:
Name: Tigran Sargsyan, CEO, AOByte
Email: tigran@aobyte.com
Website: www.aobyte.com

Biotechnology is a cornerstone in life science research, driving pivotal advancements in our understanding of biological systems. Biotechnology harnesses cellular and biomolecular processes and facilitates innovative techniques that propel research into drug development, healthcare, and agriculture. In life science research, biotechnology protocols serve as the backbone of accurate, reproducible, and compliant scientific processes.

These standardized lab protocols ensure that experiments can be replicated with consistent results and play a critical role in maintaining the integrity of scientific findings. By adhering to well-established biotechnology protocols, labs can reduce errors, maximize process standardization, and enhance the reproducibility of their results.

In recent years, digital solutions have emerged as powerful tools for optimizing biotechnology protocols. Digital lab technology can streamline the documentation process, facilitate real-time data sharing, and provide detailed audit trails, strengthening lab operations and research outcomes.

In this blog, we will highlight:

• The importance of biotechnology protocols
• Challenges in biotechnology protocol management
• Optimizing biotechnology protocols with digital solutions
• Top tips for implementing digital biotechnology protocols

Read on as we delve deeper into the importance of biotechnology protocols, the various challenges faced in managing them effectively, and how embracing cutting-edge digital solutions can pave the way for improved efficiency and success in scientific research.

The importance of biotechnology protocols

Biotechnology protocols are essential guidelines that detail the specific steps required to conduct experiments and procedures in scientific research. They cover a wide range of processes, including next-generation sequencing, PCR, cloning, and cell culture. Many biotechnology applications rely on advanced technologies and automated processes, and biotechnology protocols cover how to calibrate, use, and maintain this specialized equipment. These protocols also outline safety measures, validation processes, and quality control procedures to ensure accurate and reproducible results.

Having well-defined biotechnology protocols is crucial for several reasons:

• Reproducibility: Ensuring that experiments can be replicated with the same results across different labs. 
• Accuracy: Minimising errors by providing detailed and precise instructions. 
• Compliance: Meeting regulatory standards and maintaining ethical research practices. 
• Staff training: Providing ongoing education and training to ensure all team members are skilled and knowledgeable in research methodologies.

Standardizing these protocols is crucial for maintaining the reliability and integrity of research outcomes, making it imperative for labs to optimize their protocol management systems.

Challenges in biotechnology protocol management

Managing biotechnology protocols comes with its own set of challenges:

Complexity and variation

Biotechnology protocols can be highly complex, often involving intricate procedures and methodologies that vary significantly between different experiments and laboratories. Keeping these protocols updated with the latest industry trends, emerging technologies, and evolving regulations is a continuous task that requires great attention to detail. Researchers must stay informed about advancements in the field to ensure that their practices remain relevant and practical.

Data management and documentation

Thorough protocol adherence and documentation are essential to successful biotechnology research. Maintaining accurate records not only fosters transparency but also facilitates reproducibility, which is a cornerstone of scientific inquiry. Traditional paper-based protocols often fall short in this regard, as they can easily be misplaced or lost and are difficult to keep up to date. This increases the risk of potential errors and inefficiencies in lab operations.

Compliance and regulations

Biotechnology research must adhere to stringent regulatory standards designed to ensure safety and efficacy. This necessitates the maintenance of detailed audit trails and comprehensive compliance documentation, which can include everything from experiment notes to protocols for handling hazardous materials. Meeting these requirements can be particularly challenging without an effective protocol management system in place. Labs must implement robust procedures to track compliance and facilitate easy access to documentation during audits. As regulations evolve, researchers must also be proactive in adapting their practices to remain compliant.

Security and user access

Ensuring security and proper user access control within biotechnology protocol management systems is vital to protect sensitive data and maintain compliance. Implementing robust access controls helps limit the availability of confidential information to authorized personnel only, reducing the risk of data breaches and misinformation. Regular audits of user access rights and training on data security practices further enhance the integrity of the research environment, ensuring that only qualified individuals can modify or retrieve critical protocols and data.

Optimizing biotechnology protocols with digital solutions

Adopting digital lab solutions can significantly transform how biotechnology protocols are managed, providing numerous benefits that enhance both the quality of research and the efficiency of laboratory operations:

Enhanced accuracy and reproducibility

Digital solutions standardize and optimize protocols, which enhances reproducibility across experiments. By creating precise, consistent procedures, researchers can ensure that their findings are both reliable and valid. Accurate protocols are essential for generating replicable results in biotechnology research, where the margin for error is often minimal.

Centralized hub

Creating a centralized digital hub for biotechnology protocols significantly improves accessibility and collaboration among research teams. This digital repository allows researchers to easily access, share, and update protocols in real time, fostering a culture of transparency and efficiency. By centralizing all relevant documentation, teams can eliminate redundancies and ensure that everyone is working with the most current information, thereby enhancing coordination among members.

Increased efficiency

Digitalising biotechnology protocols can lead to substantial savings in time and resources. Automation of repetitive and mundane tasks minimizes the risk of manual errors and allows researchers to focus on more complex, creative aspects of their work. This shift not only increases productivity but also fosters a more engaging work environment where scientists can fully leverage their expertise. Additionally, the ability to quickly adapt and modify protocols in real-time means that researchers can respond swiftly to new challenges or findings, further enhancing the overall efficiency of the lab.

Improved compliance and traceability

Digital solutions provide comprehensive audit trails that detail every step of the laboratory process, ensuring compliance with stringent regulatory standards. With digital lab solutions, tracking and verifying lab activities becomes seamless, allowing for greater accountability and transparency. Researchers can easily access historical data and documentation, which facilitates audits and inspections while ensuring that all procedures meet the required guidelines set by regulatory bodies.

Elevate your biotechnology protocols with eLabNext

eLabNext offers a state-of-the-art lab protocol and SOP management features designed to meet the modern demands of biotechnology research. The digital lab protocols capabilities streamline the creation, organization, and management of biotechnology protocols, ensuring that researchers can easily access and follow lab procedures.

Some of these key features include:

• Dynamic protocol creation: Customise templates to create detailed, step-by-step protocols. Real-time updates ensure all team members have access to the latest versions.
• Easy sharing and collaboration: Share protocols within the lab or with external collaborators. User permissions control who can view, edit, or share protocols.
• Centralized repository: Store all protocols in a centralized digital repository for easy access and management. Advanced search features help quickly find specific protocols.
• Integration with ELN and LIMS: Protocols management can be used as a standalone solution or integrated with eLabNext, the combination of an ELN and LIMS for R&D, to sync protocols and related data across platforms.
• Compliance and security: Maintain detailed audit trails for tracking changes and access to protocols. Designed to help labs comply with industry regulations and standards.
• AI protocol generation: Utilise AI to generate protocols from brief descriptions, saving time and effort. Customise AI-generated protocols to meet specific lab needs.

By implementing eLabProtocols, labs can improve data integrity, reduce errors, and ultimately accelerate their research processes, leading to more successful outcomes in the dynamic field of biotechnology.

Top tips for implementing digital biotechnology protocols

To successfully implement digital biotechnology protocols, consider the following tips:

1. Standardise naming conventions and protocol structures 

Establish consistent naming conventions and protocol structures to ensure clarity and ease of use across your lab.

• Create a standardized naming system for protocols and samples.
• Ensure all protocols follow a consistent format and structure.

2. Use templates for consistency 

Leverage protocol templates to maintain consistency and reduce the time needed to create new protocols.

• Develop and use templates for common procedures.
• Customise templates to fit specific needs while maintaining core elements.

3. Facilitate easy access and sharing 

Ensure protocols are easily accessible to all relevant team members and facilitate seamless sharing within and outside the lab.

• Implement a centralized digital repository for easy access.
• Use permissions to control access and sharing of protocols.

4. Regular training and updates 

Provide ongoing training sessions to keep the team updated on the latest protocols and digital tools.

• Schedule regular training sessions for new and existing staff.
• Update training materials to reflect changes in protocols or tools.

5. Integrate with other lab systems 

Ensure your digital protocol management system integrates seamlessly with other lab systems like LIMS, ELNs and inventory management systems.

• Choose digital solutions that offer integration capabilities.
• Regularly check and maintain system integrations for smooth operations.

6. Implement version controls 

Maintain version control to track changes and updates to protocols, ensuring that the most current version is always in use.

• Use digital tools to manage and track protocol versions.
• Clearly indicate version history and changes in the protocol document.

A recipe for success

Optimizing biotechnology protocols is essential for ensuring research accuracy, efficiency, and compliance. Leveraging digital solutions like eLabProtocols and eLabJournal can provide significant advantages in managing and optimizing these protocols.

How eLabNext and BioLabs are Building the Next-Generation Lab Experience

With AI and automation becoming more prominent in the life sciences, the labs of today (and tomorrow) look very different from those of the past. For researchers in academia, government, biotech, and pharma, the lab experience is changing dramatically, with new approaches to lab operations that streamline sample management, data analysis, and other tasks.

Many life science companies, including Biotech SaaS companies like eLabNext and lab coworking companies like BioLabs, are leading this transformation in unique and innovative ways. At BIO 2024, eLabNext’s Zareh Zurabyan (called “Z” for short) sat down with Nanor Nerkizian, the host of b.empowered, a podcast series from BioLabs, to talk about what’s driving this sea change in lab spaces and how both companies are contributing to this shift in the life sciences. eLabNext’s digital lab platform (DLP) has encouraged biotech labs to digitalize all facets of their operations, from sample and equipment management to lab notebooks and data analysis. 

But, establishing a next-generation lab experience that drives innovations requires more than that.

“In addition to our core products [...] we have an open API and SDK that allows third-party vendors to integrate their solutions into our platform,” describes Z. “This allows laboratories to integrate their favorite tools into our system as the glue that connects everything. [...] Our approach enables labs to collaborate and choose the best tools for their needs, whether molecular biology or AI tools.”

In the blog below, we recap some of the insights about digitalization from the podcast and discuss 3 key strategies eLabNext uses through its partnership with BioLabs to drive innovation in the life science space.

Strategy #1: Innovation Through a Brand-Agnostic, Multi-Dimensional Approach

The opposite of innovating is “business as usual.” 

Many companies looking for digital solutions choose one-dimensional solutions that are limited in their functionality and ability to scale. As Z mentions above, implementing a digital solution that allows the integration of diverse tools increases the dimensionality of a software solution, enabling easier collaboration and the freedom to customize a platform to a user’s needs. 

eLabNext is owned by a large parent company, Eppendorf; however, this structure doesn’t prevent it from finding creative new solutions to serve its customers.

“Our platform has several integrations with Eppendorf products, like the RackScan, but we are brand-agnostic as a company,” remarks Z. “Our philosophy is to be agnostic as it allows [...] us to serve our customers better. We even have integrated products that compete with Eppendorf within our Marketplace, which is by design.”

Strategy #2: Innovation Through Customer Synergy

The work in the life science sector is creative and diverse. From woolly mammoth de-extinction projects to cell and gene therapy, there is no shortage of innovative strategies for solving the world’s largest challenges.

For companies like eLabNext, innovation begets innovation. Through their work with a broad range of customers, from SynBio companies like Colossal Biosciences and Breaking to cancer-focused research institutes like the Dana-Farber Cancer Institute, Memorial Sloan Kettering Cancer Center, Harvard Medical School, and Bayer Pharma, there is a constant push to find new solutions to problems that have never been solved.

“The range of customers we have is amazing,” says Z. “Our customers include a lab researching horse vaccines [...] and a brewing company making beer. The spectrum is so big that there is not a single day we are not on our toes, learning new things and trying to understand the different workflows these labs are working with. This forces us to stay innovative ourselves because everyone has different needs. It becomes a symbiotic relationship with our customers, pushing our limits and challenging us while we do the same for them.”

Strategy #3: Innovation Through Cooperation

eLabNext and BioLabs collaborate with a shared vision focused on enabling customers to iterate and innovate. Like eLabNext, BioLabs works with a diverse customer base, working on solving large problems with new approaches. BioLabs also has a rich legacy of partnership with leading trade organizations, non-profits, and international innovation centers.

“This diversity is what has attracted us to work with BioLabs the most,” Z states. “We see so many different customers because of our product and how technology constantly morphs and changes. BioLabs purposefully brings different kinds of residents into their space, and they challenge and push each other during casual interactions, which fosters innovation. It has been a no-brainer for us to collaborate with BioLabs to bring value to these kinds of customers, and in return, they help us improve our product.”

In other words, collaboration is a pathway to further innovation. 

Z also has a side hustle – a consulting and investing firm called MapData Ventures that works with SaaS startups – where this rule is further exemplified.

“One thing we’ve noticed is that many startups have someone hyper-focused on technical or scientific aspects but miss the business side, or vice versa. My advice is to seek mentorship and collaborate with others. You don’t have to do everything yourself. Find partners that share your vision, and don’t be afraid to let go. Allow others to help elevate your business idea forward.”

The Transformation Continues

Integrating AI, automation, and digital solutions is revolutionizing life sciences, with companies like eLabNext and BioLabs leading the charge. eLabNext's brand-agnostic, multi-dimensional approach allows labs to tailor digital tools to their needs, enhancing flexibility and efficiency. Their strong customer synergy fosters continuous innovation, while their partnership with BioLabs exemplifies the power of collaboration in accelerating scientific advancements. These strategies are shaping the future of life sciences, making the next-generation lab experience a reality and paving the way for future discoveries.

Final Note: Quotes from the podcast have been modified in this format for clarity and grammar.

Biobanks play a critical role in advancing medical research, drug development, and personalized medicine. These valuable repositories of biological samples—ranging from blood and tissue to DNA and other biomolecules—are invaluable resources that enable researchers to study disease mechanisms, develop new treatments, and explore the genetic underpinnings of health and disease. As the volume and complexity of biological samples and associated data increase, efficient biobank management becomes essential for ensuring the accuracy, reproducibility, and compliance of research.

Enter digital lab solutions, which are transforming how biobanks operate. Advanced technology tailored to biobank management can significantly streamline biobank operations by automating processes, enhancing data accuracy, and improving overall workflow efficiency. Digital lab solutions simplify everything from biobank sample management, which includes tracking, labeling, and storing biological specimens, to recording and saving study data and ensuring regulatory compliance.

In this blog, we will cover:

• What is biobanking?
• Key biobanking operations
• Common challenges in biobank management
• How digital lab solutions enhance biobank management
• Top tips for implementing digital solutions in biobanks

Read on as we explore the fundamentals of biobanking and uncover how digital lab solutions can elevate your biobank management. By adopting digital lab technologies, biobanks can not only improve their operational efficiency but also contribute to groundbreaking research that holds the potential to change the future of medicine.

What is biobanking?

Biobanking involves collecting, processing, storing, and distributing biological samples for research and medical use. These samples can include tissues, blood, DNA, RNA, proteins, and other biomolecules. Biobanks provide a vast repository of biological materials and play a crucial role in advancing scientific research and improving public health.

Types of Biobanks include:

• Population Biobanks: Collect samples from large population groups to study disease prevalence and genetic diversity.
• Disease-Oriented Biobanks: Focus on specific diseases, storing samples from affected individuals for targeted research.
• Tissue Banks: Store tissue samples, often collected during surgeries or biopsies, critical for pathology and cancer research.
• Virtual Biobanks: Leverage digital platforms to share data and resources without physical sample exchange.

Key biobank operations

Effective biobank management involves several critical operations that ensure the integrity, usability, and reliability of stored samples. These operations encompass the entire lifecycle of a sample, from its collection to its eventual use in research. By understanding and optimizing these critical operations, biobanks can significantly enhance their contributions to scientific advancements. 

Essential operations within a biobank include:

• Sample collection and processing: Biological samples are collected using standardized procedures to ensure quality and consistency.
• Sample storage and preservation: Samples are stored under optimal conditions using methods like cryopreservation, ensuring longevity and usability. Continuous monitoring of storage conditions is essential to prevent sample degradation. 
• Data management: Efficient data management involves meticulously tracking and recording sample information. Accurate data is crucial for research reproducibility, compliance, and effective sample use. 
• Quality control and assurance: Regular quality checks ensure that samples meet required standards and remain consistent over time.
• Compliance and regulatory management: Ensuring that biobank operations comply with local, national, and international regulations involves maintaining detailed records of all biobank activities and facilitating regulatory audits and inspections. 
• Sample distribution: Efficiently managing requests for sample access and distribution to researchers. Ensuring that all sample transfers are documented and tracked to maintain a complete record of sample usage.

Common challenges in biobank management

Managing a biobank presents a unique set of challenges that can impact its overall effectiveness and efficiency. By addressing these challenges, biobanks can better position themselves to meet the evolving needs of the research community while advancing scientific discovery.

Ensuring sample quality and integrity

Maintaining sample quality over time can be challenging due to potential contamination and degradation that can occur from improper handling or environmental factors. To combat these risks, implementing stringent handling protocols and optimal storage conditions is essential. This includes using sterile containers, monitoring temperature and humidity levels, and training personnel on best practices to minimize the chances of contamination. 

Efficient data management

Biobanks hold a significant amount of sensitive data, including genetic information, medical histories, and sample provenance. Managing this vast array of information can feel overwhelming, especially when researchers and healthcare professionals need to access and analyze it efficiently. Implementing robust data management solutions is crucial to help biobanks operate effectively while safeguarding the integrity and confidentiality of the data they manage.

Sample search and retrieval

Efficient sample search and retrieval systems are essential for biobanks to facilitate research and ensure timely access to biological materials. Implementing a well-organized inventory management system allows for the categorization and tracking of samples based on various attributes, such as sample type, collection date, and associated metadata. 

Regulatory compliance

Adhering to regulatory standards is vital for ensuring compliance in biobanking operations. This entails understanding and implementing industry-specific guidelines that govern data handling, sample storage and research practices. Maintaining detailed records and comprehensive audit trails can be complex and time-consuming; however, it is crucial for accountability and transparency.

How digital lab solutions enhance biobank management

Adopting digital lab solutions is a sure way to elevate your lab's biobank management, offering significant improvements in efficiency, accuracy, and compliance. eLabNext’s innovative tools provide comprehensive digital solutions designed to streamline biobank operations. 

Here are some of the ways that digital tools can simplify biobank management:

Streamlined sample management

Digital lab solutions can vastly improve sample management within biobanks, offering automated processes and rapid search and retrieval. eLabNext, a digital lab solution that combines that offers comprehensive inventory management features, simplifies sample tracking and management with barcode RFID sample labeling, real-time tracking, and rapid searching, ensuring that all samples and related data are easily accessible.

• Simplified processes: eLabNext automates the labeling and tracking of samples, reducing manual errors and improving efficiency.
• Automation: The software provides real-time updates on sample status, making it easier to manage large-scale studies.

Enhanced data integration and security

Digital lab solutions offer improved security features and seamless data integration, making sensitive information secure, organized, and accessible to those who need it. eLabNext, a digital lab platform that combines an ELN and LIMS for R&D labs, integrates sample data in a central repository. This integration ensures that all data related to biobank samples, including collection details, storage conditions, and usage history, are centralised and securely managed.

• Integration: eLabNext offers a centralized digital lab platform for Experiment, Protocols, Sample and Inventory management.
• Security: eLabNext offer robust security features such as data encryption, user access controls and regular backups to protect sensitive data.

Regulatory compliance simplified

Meeting regulatory requirements is a critical aspect of biobank management. eLabNext provides comprehensive tools to ensure compliance with regulatory standards. These tools facilitate the creation of detailed audit trails, automated reporting, and compliance checks, making it easier to meet stringent regulatory requirements.

• Compliance features: eLabNext offers detailed audit trails and automated compliance checks, ensuring that all biobank activities are documented and easily verifiable.
• Traceability: eLabNext tracks the complete lifecycle of each sample, from collection to usage, providing a transparent and accountable record of sample handling.

Top tips for implementing digital solutions in biobanks

Implementing digital biotechnology protocols can transform biobank operations, and with careful planning and execution, you can ensure a swift and successful onboarding process. Here are some best practices to guide you through your journey:

1. Assess current systems and identify gaps 

Begin by conducting a thorough review of your existing biobank management systems. Identify any gaps or inefficiencies that could be improved with digital solutions. This assessment will help you understand your specific needs and goals, laying the foundation for a successful transition to digital protocols.

2. Choose the right digital solutions 

Selecting the appropriate digital lab solutions is crucial. Look for platforms like eLabNext that offer comprehensive features tailored to biobank management. Ensure the solutions you choose are scalable, user-friendly, and capable of integrating with other systems in your lab. These criteria will help you find tools that can grow with your biobank and meet your evolving needs.

3. Provide comprehensive training 

Once you have selected your digital solutions, invest in thorough training for your team. Ensure that all staff members understand how to use the new systems effectively. Comprehensive training programs should include hands-on workshops, detailed user manuals and ongoing support. Well-trained staff are more likely to adopt the new systems and use them to their full potential.

4. Ensure data security and compliance 

Data security is paramount in biobank management. Choose digital solutions with robust security features such as data encryption, access controls, and regular backups. Regularly review and update your security protocols to maintain compliance with regulatory standards and protect sensitive data. Ensuring strong data security measures will safeguard your biobank's valuable information.

5. Monitor usage and gather feedback 

Regularly monitor how your digital systems are being used and gather feedback from your team. This ongoing evaluation will help you identify any issues or areas where additional training may be needed. Use this feedback to make informed decisions about updates and improvements.

A match made in biobank heaven

Digital lab solutions are transforming biobank operations, offering enhanced accuracy, streamlined workflows, and robust regulatory compliance. By adopting advanced technologies, biobanks can ensure the integrity and reliability of their samples, facilitate groundbreaking research, and meet stringent regulatory requirements with ease. 

The transition to digital solutions is not just a technological upgrade; it's a strategic move towards future-proofing biobank operations and maximizing their impact on scientific discovery.

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Ready to improve your biobank with advanced digital solutions? Explore the power of eLabNext's digital lab platform in a free personal demo.

Launching and growing a biotech start-up is an exciting journey, rife with challenges that can be as daunting as they are essential to overcome. From grappling with uncertain futures to navigating the complexities of infrastructure, the voyage to scaling up laboratory operations demands strategic foresight and careful financial management. 

eLabNext recently interviewed Savills, a global commercial real estate firm with over 40,000 professionals collaborating across 70 countries, whose Boston North American Life Sciences team provided valuable insights on the importance of understanding each start-up client's specific infrastructure needs and conducting meticulous due diligence during site selection. Below, through the lens of Savills' expertise, we uncover the challenges and opportunities shaping the future of laboratory expansion in the life sciences industry.

The Challenges of Navigating Laboratory Growth

Many early-stage start-ups face endless difficulties as they plan to initiate or expand their operations. Planning future facilities requirements when a company’s growth, technology, and science are still developing requires significant financial investment and risk management.

Building out laboratory space comes at a considerable cost, especially for early-stage companies that want to balance the investment in their space with the risk of unforeseen challenges, data, and unpredictable fundraising. Labs also have unique facility requirements, including HVAC systems, utilities, water purification systems, and waste management—all of which are critical to safe and efficient operations. 

In addition to these hurdles, fundraising rounds are smaller and taking longer than in previous years, and timing investments in capital, talent, and laboratory space is critical to ensuring an organization's long-term financial health.

Choosing a Lab Space

When choosing a lab or company space, several crucial aspects are often overlooked. While bench space and the commute are usually the most top-of-mind, the accessibility of infrastructure and strategic location choice are essential to consider. 

For example, state and local incentives, start-up programs/grants, and access to skilled, market-specific talent can significantly affect long-term operational costs. Additionally, the presence of critical lab infrastructure, such as shared services and utilities in a facility, can substantially impact operational efficiency and cost-effectiveness. 

Moreover, scalability, flexibility, and efficient lab workflows are paramount for future growth and optimization of space utilization. Exploring avenues like subletting space and phasing construction can further maximize resources and leverage tenant improvement allowances. 

Lastly, partnering with sophisticated life science landlords with a track record of providing quality lab spaces can facilitate growth within their portfolio, fostering a conducive environment for innovation and collaboration.

Fostering Collaboration

Successful innovation in the life sciences relies on collaboration across multiple personnel with unique skill sets, from wet to dry labs. When planning a new lab space, providing scientists with dedicated areas for data processing, electronic lab notebook entry, remote experiment monitoring, and hybrid or remote meetings are pivotal for maximizing productivity and creative thinking.

Employees often utilize various spaces throughout the day, including lab benches, specialized equipment rooms, assigned desks or offices, conference rooms, and collaborative seating areas, reflecting the diverse needs of modern work styles and activities. Collaboration-promoting organizations strategically design lab and non-lab workspaces to optimize workflows between teams and accommodate alternative work styles, cultivating an environment conducive to interdisciplinary teamwork and company culture.

More Progress with Less Money

Labs need to strategically use their capital, maximize efficiency, and conserve resources to navigate the shifting investment landscape post-pandemic.

Upfront programming and lab planning can help start-ups determine the minimum square footage required to accommodate both the scientific needs and projected growth of the company. Strategists from lab space providers can actively research and identify opportunities for non-dilutive funding sources, providing invaluable support for sustainable growth. In addition, a team of experts, including brokers, lab planners, strategists, and project managers, can provide continuous guidance and due diligence, from site selection to budget estimation and timeline management. 

By developing comprehensive equipment lists and lab and office programs, start-ups can ensure their lab space is optimized to meet the company's needs while defining the necessary building infrastructure to support these requirements. 

To further alleviate upfront capital expenditures, brokers negotiate favorable terms, including tenant improvement allowances, flexible lease terms, and phased rent payment schedules. These advantageous concessions enable start-ups to conserve resources and make the most of their funding, ultimately fostering long-term sustainability and success.

Accommodating the Start-Up Landscape with Accelerators and Incubators

The rise of incubators and co-working spaces during the COVID-19 pandemic has shifted the real estate market.

These innovation hubs offer flexible solutions for early-stage startups. They provide an ideal environment for rapid scaling and hypothesis validation, which is crucial for securing IP and investments. Moreover, they present many location options and diverse service levels, catering to the varying needs of startup clients. 

As their popularity soars, life science real estate firms are adapting. An increasing number are providing labs delivered on spec to accommodate startups that lack the time or resources for full lab buildouts. This trend not only enhances accessibility but also contributes to the overall vibrancy and innovation within the real estate sector, ushering in a new era of collaboration and creativity.

Conclusion

Launching and growing a biotech start-up is a thrilling yet arduous endeavor, fraught with challenges that demand careful navigation and strategic planning. From grappling with uncertainties in technology and science to managing the complexities of infrastructure, the path to scaling up laboratory operations requires meticulous attention to detail and prudent financial management.

Having a seasoned real estate team, such as Savills, that understands each client’s specific infrastructure needs and performs due diligence during site selection is essential to managing the risk and expense in establishing and scaling up laboratories. Savills recent blog article further explores the drivers that are shifting the life science real estate narrative and the impact on labs. Meet the Boston Savills Life Sciences team, Chris Gorczyca, Eve Jeffries, Nick Beati, Sharon Wilhelm, and Austin Barrett (not pictured), and learn even more about their capabilities as strategic real estate advisors by contacting lifesciences@savills.us.

Digital lab platforms (DLP), like eLabNext, can also help start-ups improve the efficiency of their operations and infrastructure. Contact us today to learn more about our DLP.

Google Drive, Box, DropBox, Egnyte, OneNote, EndNote, and SharePoint are great solutions for storing the raw files from your lab instruments. But when it comes to managing lab projects and accessing your results, whether for R&D, process development, analytics, or diagnostics, this software can quickly hit the limits of its capabilities. As a result, folder creep – unlimited levels of folders and files, with no end in sight – and digital chaos – different versions of files stored in multiple locations, decentralized data, with poor to no visibility to desired data points – can take over. 

Instead, we want digital clarity – structured project management that allows you to easily collect, access, manage, and analyze your data. Our experience has shown that a hierarchy with 3 layers is the best way to achieve digital clarity, offering the ultimate structure for collecting, managing, and analyzing data in a standardized manner.

Project Structure and Hierarchy

3-Layer Hierarchy allows you to organize, standardize, and achieve leaner operations in the lab. With simple adjustments to how you name your internal programs/projects, you can become extremely efficient and eliminate unnecessary clutter in your file management.

Here’s an example of how we achieve this at eLabNext:

• Projects > Study > Experiment
• Project Group

The electronic lab notebook allows you to track results and share data recorded in experiments. Experiments allow you to organize your research data in structured reports, share information with other lab members, and organize it into projects and studies. Data is added to experiments through dedicated sections: users can log data in open-format text sections, add a pre-generated protocol from a template, link a list of samples from the lab inventory, collect results in Excel sheets, make freehand drawings, or upload images and files to their experiments. 

Sharing & Collaboration

Organizing your lab’s operations via the Project > Study > Experiment architecture unlocks the option to collaborate with your colleagues, including sharing Experiment Templates and copying/moving your experiments and reports to create a more free shareable ecosystem.

Here’s how it works in eLabNext: 

• Collaborate
• Share
• Signature and Witness Signature

Data Structures & Data Accessibility

You can’t search if you’re unsure what you’re looking for. Searching for and accessing data will be a challenge if your Projects/Studies/Experiments aren't named accurately and the sections within them are not structured. 

Here are some tips for making your records searchable:

Maintain Naming Convention

• Develop a healthy and sustainable naming system for your projects, studies, and experiments/reports (such as Project X – Study Y – Report 001 – ABC)

• Ensure that the coding and naming system allows you to grow into it with new projects and related content that gets created.

Develop a Structure

• Develop a structure that you can grow into, for example, based on your departments, R&D targets, and a 2- to 3-year game plan.

• When developing your internal structures, think ahead to make it easier for you to access your data.

• Templatize your most common experiments with defined sections, such as:

Intro
Purpose
Supplies Used
Samples Used
Protocol Used
Data Analysis (Excel)
Equipment Used
Experimental Methods and Discussions
File Attachments
Images
Notes and Comments
Results
Conclusions

Leverage a Timeline

• Leverage the timeline to search by users and sections. Your sections need to be organized so that you can access them on the front end and use the API to pull data into Data Analytics software.

Access Full Experiment Lists

• If you’d like more granularity, utilize the Admin Mode in Experiment List to search for by keywords and access all of the desired experiments.

Looking Ahead: Getting AI-Ready

While these practices might seem like you are just getting organized, this standardization effort will set you up for proper AI use, to build internal LLMs and predictive modeling. The more structured your projects are, the more metadata fields you fill with valuable data and the bigger your arsenal of tools for AI implementation and data access.

If you’re interested in learning more about data standardization and how this will set you apart in the decades to come, contact us today!

Within modern, fast-paced laboratory settings, maintaining consistency, accuracy, and efficiency is crucial to achieving reliable results and ensuring safety. This is where Standard Operating Procedures (SOPs) come into play. SOPs are the backbone of any well-run laboratory, providing a structured framework that ensures all processes are performed uniformly and to the highest standards. They serve not only as a guideline for best practices but also as a critical resource for training new staff and maintaining compliance with regulatory requirements.

In this blog, we will highlight:

• What are lab standard operating procedures?
• The benefits of implementing robust lab SOPs
• Digital SOPs: transforming lab procedures
• Best practices for implementing SOPs in your lab

Read on as we delve into the world of lab SOPs, explore their far-reaching benefits, and highlight how digital solutions are transforming SOP management. They make it easier to create, update, and disseminate procedures across teams. Digital lab SOPs not only streamline lab operations but also ensure that all personnel have access to the most up-to-date information, leading to improved laboratory performance and research outcomes.

What are lab standard operating procedures?

Lab SOPs are detailed, validated step-by-step instructions designed to achieve uniformity in performing specific laboratory procedures. They play a crucial role in ensuring consistency, accuracy, and safety in lab operations, and also play a role in ensuring regulatory compliance in the lab. SOPs differ from lab protocols, although both are essential. While lab protocols describe the general principles and guidelines of lab practices, SOPs are often validated to a higher level of scrutiny, and provide step-by-step instructions for specific tasks.

Common types of SOPs in labs include procedures for sample handling, equipment usage, safety protocols and quality control measures. By adhering to SOPs, labs can minimise errors, enhance reproducibility and comply with regulatory standards. Well written SOPs also facilitate smooth training of new personnel, ensuring they can quickly and accurately perform their duties.

The benefits of implementing robust lab SOPs

Implementing robust SOPs in your lab is essential for achieving consistent, reliable, and compliant operations. Lab SOPs provide a structured framework for performing tasks uniformly, ensuring that every team member follows the same steps and standards. By clearly defining procedures, SOPs help minimize errors, streamline workflows, and maintain high-quality results. 

Here are some of the key benefits of implementing SOPs in your laboratory:

Enhanced consistency and reliability

Lab SOPs ensure that all lab activities are performed uniformly, which is essential for achieving consistent and reliable research outcomes. By following standardized procedures, laboratories can reduce variability and ensure that results are reproducible.

• Ensures all lab activities are performed uniformly.
• Reduces variability and enhances the reproducibility of results.
• Provides clear guidelines for conducting experiments and procedures.

Improved compliance and traceability

Robust SOPs help labs comply with regulatory requirements and standards by providing detailed documentation of procedures. This traceability is crucial for regulatory audits and inspections, making it easier to track and verify lab activities.

• Helps comply with regulatory requirements and standards.
• Facilitates easier tracking and verification of lab activities.
• Provides detailed documentation for audits and inspections.

Increased efficiency

By streamlining workflows and reducing the time spent on repetitive tasks, SOPs enhance lab efficiency. They optimise lab operations and resource management, allowing researchers to focus on more critical activities.

• Streamlines workflows and reduces time spent on repetitive tasks.
• Optimises lab operations and resource management.
• Allows researchers to focus on more critical and innovative activities.

Better training and onboarding

SOPs serve as comprehensive training tools for new staff, ensuring proper training and adherence to lab procedures. They provide clear, detailed instructions that help new employees quickly get up to speed.

• Serves as a comprehensive training tool for new staff.
• Ensures proper training and adherence to lab procedures.
• Provides clear, detailed instructions for quick onboarding.

By implementing robust SOPs, laboratories can improve their operational efficiency and reliability, ensure compliance with regulatory standards, and enhance the overall quality of their research. SOPs are a critical component in maintaining a disciplined and efficient laboratory environment.

Digital SOPs: transforming lab procedures

In the modern laboratory, the shift from traditional paper-based SOPs to digital SOPs is revolutionising how lab procedures are conducted. Digital lab SOPs offer a multitude of advantages that go beyond the capabilities of their paper counterparts, providing labs with enhanced accessibility, real-time updates, and improved collaboration. 

By leveraging digital solutions, laboratories can ensure that their procedures are always current, easily accessible, and securely stored. This transformation not only streamlines lab operations but also significantly reduces the risk of human error and enhances overall efficiency. Let’s explore the key benefits and features of digital SOPs and how they can elevate your lab management to the next level.

• Quick and easy access from any device
• Real-time updates and version control
• Improved collaboration and sharing capabilities

• Enhanced searchability and organization
• Robust security measures

eLabNext solutions for digital lab SOP management

eLabNext is a digital lab platform with comprehensive features for digital SOP management, streamlining the creation, storage, and sharing of standard operating procedures. This innovative platform ensures that all protocols are easily accessible and up-to-date, enhancing collaboration and compliance across teams. With user-friendly features and robust security measures, eLabNext empowers organizations to maintain high standards of quality and efficiency in their operations.

Some of the key features include:

• Dynamic SOP creation with customizable templates and AI generation features that allow users to tailor documents to their specific needs and ensure consistency across all procedures.
• Real-time updates and version control enable teams to collaborate seamlessly, track changes, and maintain an accurate history of document revisions.
• A centralized repository for easy access and management, ensuring that all standard operating procedures are organized and readily available to all team members whenever needed.
• Integrates seamlessly with eLabNext’s ELN and LIMS capabilities for comprehensive lab management, simplifying the workflow by connecting SOPs directly with lab data and enhancing overall efficiency in research and development processes.

With eLabNext, labs can create, manage, and update their lab SOPs more efficiently than ever before. The platform allows for easy assignment of variable parameters, making it simple to customize procedures as needed. Plus, the ability to globally share lab protocols facilitates collaboration and standardization across different lab groups or organizations.

Best practices for implementing SOPs in your lab

As we have highlighted, implementing robust SOPs in your laboratory is critical for maintaining consistency, ensuring compliance, and boosting overall efficiency. However, the process of creating and integrating SOPs into your workflow can sometimes be challenging. Here's our top tips for successfully implementing SOPs in your lab.

1. Assess current lab SOPs and identify gaps

Begin by conducting a comprehensive review of your existing Standard Operating Procedures (SOPs) to understand their current effectiveness and relevance. Identify specific areas that require improvement or standardization. This gap analysis will not only highlight inconsistencies and inefficiencies but also assist you in prioritizing which SOPs should be developed or updated first. By focusing on the most critical areas for enhancement, you can ensure that the revamped SOPs will have the greatest positive impact on your operations.

2. Involve your team in SOP development

Engage your lab staff in the creation and revision of SOPs. They're the ones who use these procedures daily, so their input is invaluable. Consider holding collaborative workshops where team members can contribute their expertise and insights.

3. Ensure SOPs are both clear and detailed

Write your SOPs in a clear, concise, and detailed manner. Include:

• Step-by-step instructions
• Safety precautions
• Troubleshooting tips
• Required materials and equipment

Use simple language and avoid jargon where possible. Include diagrams or images if they help clarify the procedures.

4. Regularly review and update SOPs

Schedule regular reviews of your SOPs to ensure they remain current and relevant. Update them to reflect:

• New equipment or techniques
• Changes in regulations or industry standards
• Improvements in processes based on experience

Consider setting up an annual review schedule for all SOPs, with more frequent reviews for critical or frequently used procedures.

5. Leverage digital solutions for SOP management

Utilise digital tools like eLabProtocols to manage and update your SOPs. These solutions offer:

• Easy creation and editing of SOPs
• Version control and change tracking
• Quick access and searchability
• Integration with other lab management systems

The blueprint for operational excellence

Lab SOPs are essential for maintaining consistency, efficiency, and compliance in laboratory settings. By implementing well-designed SOPs and leveraging digital solutions like eLabProtocols, labs can significantly enhance their operations, improve research outcomes, and stay ahead in today's competitive scientific landscape.

eLabNext, an Eppendorf Group Company offering a flexible Digital Laboratory Platform equipped with a Laboratory Inventory Management System (LIMS) and Electronic Lab Notebook (ELN), announced today that its platform is now able to integrate with the Thermo Scientific™ VisionMate™ HSX High Speed Barcode Reader. The free VisionMate™ HSX High Speed Barcode Reader add-on is available in the eLabNext eLab Markeplace, allowing users to expand the capabilities of their digital lab platform and streamline their laboratory operations.

Specifically, integrating the VisionMate™ HSX High Speed Barcode Reader directly with eLabNext enables users to scan samples quickly and seamlessly track and log samples within the platform. It also further protects laboratory samples from identification and tracking errors and creates reliable, compatible sample processing workflows.

“The sample labeling and management process is important for any life science laboratory, but particularly for large-scale facilities, such as biobanks, where errors in sample identification can make large collections of samples totally useless,” explains Dave Hunter, the Global Product Manager, Storage Equipment for Thermo Fisher Scientific. “The VisionMate™ HSX High Speed Barcode Reader and its integration with ELNs and LIMS, such as the eLabNext platform, gives life science teams the ability to avoid errors, scale capacity, and move towards more automated operations.”

The Thermo Scientific™ VisionMate™ HSX High Speed Barcode Reader can decode 2D tube barcodes in as little as one second and is compatible with Matrix™ and Nunc™ tubes in 24, 48, 96, and 384 format racks. VisionMate™ HSX High Speed Barcode Reader users can also read 1D rack barcodes simultaneously and place a sample rack in any orientation, and data will be displayed and exported correctly, preventing downstream sample identification errors. Users also benefit from a barcode reader that is clean room-compatible, dust- and water-tight sealed, and prevents frost build-up. 

“Sample labeling, tracking, and management is a common pain point we hear about from nearly all of our customers,” says Zareh Zurabyan, Head of eLabNext, Americas. “Our goal at eLabNext is to improve sample tracking and logging through lab digitalization and compatibility with the Thermo Scientific™ VisionMate™ HSX High Speed Barcode Reader provides our users with an off-the-shelf solution to their sample management challenges. Partnership with a life science leader like Thermo Fisher Scientific will provide the broader scientific community with a trusted and seamless workflow management solution.”  

Learn more about the VisionMate™ HSX High Speed Barcode Reader add-on in the eLabNext Marketplace.

About Thermo Fisher Scientific 

Thermo Fisher Scientific Inc. is the world leader in serving science. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, increasing productivity in their laboratories, improving patient health through diagnostics or the development and manufacture of life-changing therapies, we are here to support them. Our global team delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon and PPD.

For more information about Thermo Fisher Scientific, please visit www.thermofisher.com

Press contact:
Name: Dave Hunter
Global Product Manager, Storage Equipment
Email: dave.hunter@thermofisher.com
Website: https://www.thermofisher.com

Many of us endure meeting after meeting, SCRUM upon SCRUM, stand-ups, unnecessary emails, Slack messages, and Teams calls. 

Does that sound like what’s happening in your lab? 

It doesn’t have to be. Here are 8 easy methods to minimize administrative time-wasters and maximize your lab’s collective wisdom, access to historical data, and real-time understanding of the status of everything that is going on in the lab! An organized Lab Report Summary that gives you a “bird’s eye view” of your lab operations ensures a sustainable digital lab strategy.

What Do We Care About the Most in the Lab?

Is there a critical piece of equipment that’s down? Did some samples get misplaced? 

Multiple events can bring your lab’s progress to a screeching halt. If we bucket them into similar categories, we come up with eight lab priorities:

1. Samples’ Integrity and Analysis

2. Protocol and SOP Repository

3. Sample Storage Unit Usage and Temperature Monitoring

4. Equipment and Asset Management

5. Supplies and Consumables Tracking

6. Projects, Studies, Experiments, and Lab Report Tracking

7. Integration, Automation, and Expansion

8. Data Analytics and Artificial Intelligence

Having a centralized report covering the above is how you can summarize the “state of your lab’s union” into a visually digestible ecosystem. In the eLabNext platform, you can develop your ideal bookmarks and search features to access reports and summaries of your lab by centralizing your Report Summaries, one module at a time.

Consider each bucket below and some actionable ways to track your lab’s priorities.

1) Samples’ Integrity and Analysis

• Implement a Laboratory Information Management System (LIMS) as a central hub for all sample and inventory data and information.
• Implement a centralized sample tracking system allowing easy entry and retrieval of sample information.
• Utilize barcode systems for quick identification and tracking, ensuring accurate record-keeping.
• Regularly update the status and condition of samples, including any changes or deviations from the expected conditions.
• Create as many metadata fields as possible. The more fields you create, the more tools you’ll have to segment and access data for dashboarding and gaining insight into your lab!

2) Protocol and SOP Repository

• Establish a robust document management system for protocols and standard operating procedures (SOPs), ensuring version control and approvals are well-documented.
• Clearly define roles and responsibilities for approving and updating protocols to maintain consistency.
• Use a repository of all protocols (SOPs included), with version control and user permission set up to ensure ownership and chain of custody.

3) Sample Storage Unit Usage and Temperature Monitoring

• Implement monitoring systems for storage units to track temperature, humidity, and overall condition in real-time.
• Set up automated alerts for deviations from optimal storage conditions, preventing potential issues with sample integrity. Pro Tip: Use VNLS or Elemental Machines.
• Conduct regular maintenance checks and calibrations to ensure equipment reliability.

4) Equipment and Asset Management

• Utilize an equipment management system that provides real-time information on equipment location, usage logs, and availability.
• Integrate barcode systems for efficient equipment tracking and identification.
• Define metadata fields to capture relevant information about each piece of equipment.
• Set up calibration/validation expiration dates and proactively monitor them.

5) Supplies and Consumables Tracking

• Implement an inventory management system to track supplies and consumables in real-time.
• Set up automated notifications for low stock levels, streamlining the reordering process.
• Establish a well-defined protocol for ordering supplies, ensuring timely restocking to avoid disruptions.

6) Projects, Studies, Experiments, and Lab Report Tracking

• Use an Electronic Lab Notebook (ELN) to track the status of ongoing projects, studies, and reports.
• Regularly update project timelines and milestones, providing a comprehensive view of progress.
• Archive historical information and results for future reference and continuous improvement.

7) Integration, Automation, and Expansion

• Integrate your Digital Lab Platform with your favorite digital tools to centralize everything.
• Utilize data visualization tools to establish connections, correlations, and summaries for better decision-making.
• Automate repetitive tasks by implementing automation tools for routine and repetitive tasks, such as data entry, report generation, and sample tracking.
• Ensure interoperability between various software tools used in the lab to minimize manual data entry and reduce errors.

8) Data Analytics and Artificial Intelligence

• Expand Data Analytics Capabilities for your samples (with your LIMS) and your reports (with your ELN).
• Invest in advanced data analytics tools to derive meaningful insights from the wealth of data generated in the lab.
• Implement machine learning algorithms to analyze trends, predict equipment failures, and optimize resource allocation.
• Leverage the API and SDK to create your databases and dashboards specific to your needs.

Conclusion

By focusing on these key aspects of your operations, your lab can streamline processes, enhance data accessibility, and ultimately optimize overall efficiency and knowledge management. ​​Foster a culture of collaboration and knowledge-sharing within the lab to maximize the benefits of a centralized system. 

If you’re interested in how to do that and where to get started, contact us to learn more about eLabNext.

eLabNext, an Eppendorf Group Company offering a flexible Digital Laboratory Platform equipped with a Laboratory Inventory Management System (LIMS) and Electronic Lab Notebook (ELN), has entered into a “preferred vendor” partnership with US Lab Partners, a strategic consulting and advisory firm that provides life sciences companies with best-in-class labs, facilities, and EH&S programs.

US Lab Partners engages with life science organizations at various points during the corporate life cycle to provide the infrastructure life sciences companies require to solve complex issues, pursue opportunities, achieve measurable cost savings, and serve their employees and stakeholders. The partnership ensures that US Lab Partners clients, including academic spin-outs and established biotech and pharma companies building new capabilities, are equipped with the digital capabilities to support laboratory workflows, sample management, compliance, and other operational necessities alongside the physical facilities and vendor relationships.

“We help our clients develop a roadmap for their project, implement a strategic plan, and manage every step of the process using our pre-existing ecosystem of partners,” explains Demet Aybar, CEO and Founder of US Lab Partners. “Adding eLabNext as a valued member of that ecosystem means that we provide our clients with the best sample, inventory, equipment, and protocol management system available so their research can be as successful as possible.”

“Like eLabNext, the team at US Lab Partners has a background in science, and we share a strategic vision: To help scientific teams in life sciences achieve their full potential by providing the best solutions in the industry,” states Zareh Zurabyan, Head of eLabNext, Americas. “This alignment makes us the perfect partners. We’re excited to enhance the efficiency of US Lab Partners’ clients through laboratory digitalization.”

About US Lab Partners

US Lab Partners is a strategic consulting and advisory firm that aims to help scientific teams in the life sciences achieve their full potential by providing the best products, services, and solutions in the industry. Their team of laboratory and facility experts provides the lab operations, facilities, and EH&S infrastructure life sciences companies require to solve complex issues, pursue opportunities, achieve measurable cost savings, and serve their employees and stakeholders.

For more information about US Lab Partners, please visit www.uslabpartners.com. 

Press contact:
Name: Demet Aybar
CEO and Founder of US Lab Partners, LLC
Email: contact@uslabpartners.com

The digitalization of labs marks a significant leap forward in pursuing scientific innovation and efficiency. However, the full benefits of this transition can only be realized through a commitment to continuous learning and development.

Here are essential tips and strategies to foster an environment of ongoing education and support within your digital lab.

Embrace a Culture of Curiosity

Fostering a culture of curiosity and openness to learning is foundational to the success of any digital lab. Encourage your team to ask questions, explore new features of your digital lab platform, and stay informed about the latest digital tools and technologies. This can be achieved through regular team meetings, where members can share discoveries and discuss how to integrate new knowledge into their workflows. Leverage the support and training resources offered by your digital lab platform vendor, who should be happy to keep you abreast of new and updated features. Follow the vendor on social media for a constant trickle of new information and helpful tips and tricks.

Leverage Available Training Resources

Most digital lab platforms offer a wealth of training materials, from tutorials and webinars to user manuals and FAQs. Make the most of these resources by incorporating them into your onboarding process and encouraging regular review sessions for existing team members. This ensures that everyone, regardless of their experience level, can improve their proficiency and efficiency.

Schedule Regular Training Sessions

Organizing regular training sessions can help keep your team up-to-date with the latest features and best practices. These sessions can be led by more experienced team members, external experts, or even through virtual training provided by the software vendors. By making training a regular part of your lab's schedule, you ensure continuous skill development and adaptation to new technologies.

At eLabNext, many customers benefit from a bimonthly or monthly training session on sample management, inventory, or protocol management best practices. Training can be as informal as posted “Office Hours” when the vendor is available for users to drop by and ask questions ad hoc. Or training can take on a more formal structure, with a pre-set agenda and invitee list for each session, arranged in collaboration between the vendor and your organization. Remain flexible based on your current needs, and understand that those needs will change over time.

Create a Knowledge Sharing Platform

A knowledge-sharing platform, such as an internal Wiki or forum, can be an invaluable resource for your digital lab. It allows team members to document and share solutions to common problems, tips for using the lab management software, and other helpful information. This not only helps solve immediate issues but also builds a comprehensive knowledge base that benefits the entire team.

Many of our customers use a Slack channel to share lab-wide tips and tricks or Monday to keep track of digital tasks that need to be completed. These solutions offer numerous benefits. Discussion is easily visible and searchable. Knowledge is instantly disseminated. Management can quickly spot areas of concern and address those topics on the fly. Management can also guide these discussions to keep digital lab platform use within the guidelines of established data management strategies.

Encourage Feedback and Suggestions

Continuous learning is a two-way street. Encouraging feedback and suggestions from your team can provide insights into areas where additional training or support might be needed. It also helps identify gaps in your current workflows or software capabilities, allowing for more targeted improvements.

Sustainable digitalization involves more than rolling out a new software platform and training employees on its features. There needs to be a behavior shift and an evolution in lab workflows to fully realize the new systems' potential and enact lasting change. Many of these adjustments will be driven top-down. However, encouraging bottom-up suggestions engenders buy-in from the team, closes the feedback loop to ensure planned improvements are actualized, and offers the chance to create a habit of continual, incremental improvements over the long term.

Continuous Evaluation and Adaptation

Finally, continuous learning means continuously evaluating your processes and tools. Regularly assess the effectiveness of your training programs and your team's proficiency in using the digital lab platform. Set and track digital lab proficiency metrics for new hires at the one-week, one-month, and three-month marks. 

Be open to adapting your strategies based on feedback, new software developments, or changes in your lab's research focus. It can be helpful to think of lab digitalization as an ongoing effort rather than a discrete, short-term project. Explore additional software features over time or experiment with expanding the scope of digitalization to cover additional workflows and processes.

Conclusion

Adopting a digital lab platform is just the beginning. The true potential of digital transformation in the lab lies in the commitment to continuous learning and improvement. By fostering a culture of curiosity, leveraging training resources, and encouraging knowledge sharing, your lab can stay at the cutting edge of research and innovation. Let's embrace the journey of continuous learning together, shaping the future of scientific discovery.

To see how we embrace and facilitate continuous learning through our eLabNext platform, contact us for a free demo.