‍BOSTON, MA – Elemental Machines and eLabNext announced today that the Elemental Machines’ Connector add-on will now be available for free in the eLab Marketplace, eLabNext’s application library for extending and personalizing the functionality of their Digital Lab Platform. The Elemental Machines’ Connector supports wireless Element Machines' sensors, which can monitor and record real-time data on temperature, humidity, and other environmental factors, allowing labs to respond instantly to temperature deviations among storage devices with customizable cellular alerts. 

“We are proud to continue partnering with eLabNext and serving customers worldwide,” says Ed Seguine, CEO of Elemental Machines. “With the launch of our new Elemental Machines’ Connector add-on, we’re showcasing our long-term vision and commitment to this partnership. This release not only supports our existing customers but offers new customers the chance to experience the value of the integration. By merging insights from Elemental Machines with eLabNext, users can gain a deeper, more sophisticated understanding of samples before and during scientific processes.”

The integration also gives users full visibility into equipment status and sample storage, driving informed decision-making, better resource management, greater reproducibility and compliance, and enhanced lab workflows. The Elemental Machines’ Connector automatically captures, documents, and provides access to data through cellular networks on a variety of environmental factors for audits and reviews to improve experimental accuracy.

“Centralizing lab data is one of the core missions of our Digital Lab Platform,” explains Zareh Zurabyan, Head of eLabNext, Americas. “The Elemental Machines’ Connector opens up eLabNext software to collect environmental data generated by lab equipment, giving users easy access to all temperature readings, including the duration and magnitude of deviations. Whether you are doing clinical work, R&D, diagnostics, or long-term biobanking, it is important to have insight into sample integrity, which generates terabytes of data using a range of equipment. This integration allows users to collect historical data on temperature deviations across the entire sample journey through the lab, giving them more confidence in their sample data.”

The Element-T sensors are capable of continuously monitoring and transmitting temperature data from freezers, refrigerators, and lab spaces. Download the Elemental Machines' Connector for eLabNext from the eLab Marketplace and start integrating real-time data into your lab operations today.

About Elemental Machines

Elemental Machines’ Intelligent Operations Platform leverages the best of Internet of Things (IoT) technology and custom hardware/software solutions, delivering actionable insights to operators in life sciences, biopharma labs, biobanks, analytical labs, and manufacturing facilities. By connecting the physical and digital worlds, the platform simplifies, optimizes, and augments operations. Leaders in science, facilities, and technology trust Elemental Machines’ ecosystem for insights that accelerate innovation, predict outcomes, and shift from reactive to proactive management. With scalable solutions from incubator to enterprise, custom integrations to fit each operation’s unique needs, and a wide ecosystem of partnerships, Elemental Machines ensures operational excellence and the future-proofing of lab and manufacturing processes. 

Press contact: 
Name: Kevin Ghiasi, Vice President of Global Alliances
Email: kevin@elementalmachines.com
Website: elementalmachines.com

Laboratories have long stood at the forefront of scientific innovation, driving progress in medicine, technology, and beyond. However, their success has always relied on one foundational pillar—accurate and reliable data documentation. Over the years, the methods for collecting, managing, and storing lab data have dramatically evolved, moving from handwritten notes to spreadsheets and now to advanced digital systems like Electronic Lab Notebooks (ELNs). 

Here we explore the remarkable transformation of lab data documentation, the critical role ELNs play in modern laboratories, and how innovative platforms like eLabNext's Digital Lab Platform (DLP) take things a step further.

In this blog, we will highlight:

• The Limitations of Traditional Data Documentation
• What is an ELN?
• How Have ELNs Revolutionized Lab Data Management?
• From ELNs to DLPs
• The Benefits of Transitioning to Digital Lab Platforms
• Preparing for the Transition from Paper to Digital

The limitations of traditional data documentation

For decades, laboratories relied on paper notebooks for data documentation. While functional, paper-based systems come with significant drawbacks, especially in today's fast-paced and collaborative research environment.

Challenges laboratories face with paper-based systems:

These limitations reveal how traditional methods struggle to keep pace with the evolving needs of modern laboratories, presenting a range of challenges that hinder productivity, collaboration, and compliance.

• Prone to errors and data loss: Handwritten entries are vulnerable to mistakes, smudging, or degradation over time. Misplaced notebooks can result in the permanent loss of critical data. 

• Limited searchability and collaboration: Searching through hundreds of pages to find critical data is time-consuming and inefficient. Sharing findings with teammates, especially in multi-location labs, becomes cumbersome and impractical. 

• Compliance and legal risks: Regulatory organizations require strict adherence to data integrity and traceability standards, which can be challenging to meet with manual systems. Failing audits or mishandling compliance can cost laboratories fines, grants, or reputational damage. 

What is an ELN?

An ELN is a digital replacement for traditional paper lab notebooks, designed to streamline the recording and organization of experimental data. It serves as a hub for creating, managing, and sharing lab data securely and efficiently.

Key features of ELNs:

1. Digital record-keeping
   ELNs eliminate the need for physical documentation. They digitally capture experimental data, notes, images, and protocols all in one centralized platform. 

2. Searchable and shareable data
   With advanced search functions, ELNs enable instant retrieval of lab data. Sharing findings with team members takes only a few clicks, fostering collaboration. 

3. Compliance and traceability
   Most ELNs come equipped with features like version control, electronic signatures, and audit trails to meet standards such as FDA 21 CFR Part 11 compliance. 

Why are ELNs essential in today’s labs?

The phrase “What is an ELN?” has become increasingly popular in searches, reflecting the growing intrigue around this transformative tool. ELNs enable labs to meet the growing demands of precision, security, and collaboration like never before.

How have ELNs revolutionized lab data management?

The integration of ELNs into laboratory practices has fundamentally changed how data is handled across various functions, leading to better outcomes and more efficient practices.

1. Improved accuracy and efficiency

• Reduction in manual errors: Automated functions like calculated fields, templates, and error-checking tools reduce the chance of inaccuracies. 

• Rapid data retrieval: Imagine searching a keyword and instantly finding relevant experimental data from years ago.

2. Enhanced collaboration

• Real-time team access: Whether in the same lab or across continents, team members can access and edit experiments in real time. 

• Linked Workflows: ELNs allow seamless links between experimental results and lab workflows, providing a complete overview from planning to execution.

3. Strengthened compliance and security

• Built-in regulatory tools: Features like encrypted storage, automated audit trails, and user permissions ensure alignment with stringent industry standards. 

• Data recovery and protection: Cloud-based solutions safeguard lab data from accidental loss, physical damage, or unauthorized breaches.

From ELNs to DLPs: Expanding the possibilities

While ELNs have revolutionized data documentation, DLPs take it to the next level. Platforms like eLabNext’s DLP integrate ELNs alongside inventory management, protocol systems, and automation capabilities to handle the growing complexities of modern labs.

Features of DLPs that go beyond traditional ELNs:

• Integration of inventory and sample management: Track biological samples, lab reagents, and consumables seamlessly with DLPs like eLabNext.

• Automation and scalability: DLPs include modules that support automation, ensuring labs can scale workflows without losing productivity. 

• Customizable workflows: Laboratories can adapt platform features to suit their research requirements, creating tailor-fit solutions.

With the rise of fully integrated solutions, switching from standalone ELNs to DLPs offers labs an all-encompassing management solution. Labs that transitioned from paper to eLabNext’s DLP report as high as over 90% improved efficiency, along with fewer compliance-related errors.

Unlock the full secrets behind our customer success stories.

The benefits of transitioning to digital lab platforms

1. Simplified workflows through integration

By combining experiment documentation, inventory tracking, and sample management in one system, DLPs simplify operations and eradicate inefficiencies.

2. Substantial time and cost savings

Automated workflows minimize manual labor, cut down redundancies, and allow researchers to focus on high-value tasks.

3. Preparing for the future (Future-proofing data) 

Today’s research data needs to be archived sustainably to withstand decades of future use. Digital platforms safeguard your lab’s outcomes for generations.

Preparing for the transition from paper to digital

Transitioning from paper notebooks to advanced digital solutions may seem daunting, but a structured approach can make it seamless.

Steps to adopt digital tools:

1. Assess your lab’s needs
   Start by analyzing your lab's current processes. Identify pain points in documentation, areas with bottlenecks, and your compliance or regulatory requirements. This will help you determine which digital tools, like ELNs or DLPs, will have the greatest impact. Engage your team during this step to ensure you capture diverse perspectives. 
2. ‍Research and choose the right tools
   Investigate the available digital tools on the market. Prioritize platforms that align with your lab’s specific needs, are user-friendly, and offer robust support. Look for features like data security, scalability, and integration with existing systems to ensure a seamless transition.
3. ‍Roll out in stages
   Avoid overwhelming your team by starting small. Introduce the platform with one or two experiments or workflows. This allows your team to get comfortable with the tools in a controlled environment before scaling up to full lab operations.
4. ‍Schedule regular training
   Proper training is essential to ensure that your team knows how to make the most of the new tools. Set up regular training sessions to cover basic functionality, advanced features, and troubleshooting tips. Ongoing training can also help new team members onboard quickly.
5. ‍Monitor and gather feedback
   Once the tools are implemented, continuously monitor their performance and gather feedback from your team. Identify any challenges they face or additional features they need. Use this information to refine processes and improve adoption over time
6. ‍Establish clear protocols
   Create standardized workflows and guidelines on how digital tools should be used across your lab. Clearly define who is responsible for data management, how often updates should be made, and how to handle any issues that arise. This ensures consistency and accountability in your lab’s digital transformation.

Talk to one of our Lab Digitization Specialists—scientists who understand your needs—to guide you through your lab's digital transformation.

Transform your lab’s data management today

The evolution of data documentation is a testament to how far labs have come in maximizing efficiency and accuracy. Innovations like ELNs—and subsequently, DLPs—have fundamentally changed how laboratories function. For a forward-thinking lab, the move toward digital tools isn’t just an upgrade—it’s essential for survival in a competitive research landscape.

eLabNext’s solutions are tailor-made for modern laboratories, designed with scalability and compliance in mind. Trusted by research teams globally, our DLP ensures seamless integration of data documentation, inventory management, and collaboration tools.

Curious to explore how eLabNext can guide your lab through the adoption process? Schedule a free demo!

In an era of rapid scientific advancement, labs are increasingly recognizing the need to evolve. Transitioning to a digital lab is no longer a luxury, but a necessity for staying competitive and efficient. Paper-based records and legacy systems, once the backbone of laboratory operations, now hinder productivity, collaboration, and compliance.

The good news? Digital tools have the power to revolutionize how labs operate. From automating workflows to securing data management, the shift to a digital lab unlocks unparalleled efficiency, precision, and connectivity. But making the leap requires thoughtful planning and a strategic approach.

In this blog, we will highlight:

• What is a digital lab?
• The benefits of embracing lab digitalization
• Challenges when transitioning to a digital lab
• How eLabNext can simplify your digital lab transition
• Practical tips for transitioning to a digital lab

Read on as we explore what it truly means to run a digital lab, why transitioning is becoming essential for scientific success, and practical steps to navigate the process with confidence. Discover how solutions like eLabNext’s Digital Lab Platform (DLP) can simplify your journey and help your lab embrace the future of research.

What is a digital lab?

A digital lab is a laboratory that leverages cutting-edge technologies to digitize and automate workflows, documentation, and data management. Unlike traditional labs reliant on paper logs and manual systems, digital labs integrate advanced software and hardware to enhance efficiency and accuracy.

Key components of a digital lab include:

• Electronic Lab Notebooks (ELN): Used for capturing and managing experimental data, protocols, and notes.
• Laboratory Information Management Systems (LIMS): Enables sample tracking, workflow automation, and centralized data storage.
• Automation tools: Automate repetitive tasks like sample labeling, inventory tracking, and compliance management.
• Cloud-based platforms: Offer secure, remote access to data and enable seamless collaboration among team members.

Together, these technologies create a connected ecosystem where data flows seamlessly, decisions are data-driven, and compliance becomes a built-in feature rather than an added burden.

The benefits of embracing lab digitalization

The shift to a digital lab is not just about keeping up with trends—it’s about unlocking transformative benefits that can revolutionize how your lab operates. From improving efficiency to ensuring compliance, here are the key reasons why transitioning to a digital lab is becoming essential for modern laboratories:

Increased efficiency and productivity

Digital tools streamline workflows by automating repetitive tasks like data entry, inventory tracking, and protocol updates. This saves time, reduces the risk of human error, and frees up lab staff to focus on more critical research activities. Automation allows researchers and lab managers to dedicate more time to scientific discovery rather than administrative burdens.

Example: Barcode and RFID-enabled sample tracking reduces the time spent searching for misplaced specimens, ensuring researchers can work faster and with greater accuracy.

Improved data management

Centralized and searchable data storage is a game-changer for labs. Digital platforms eliminate the inefficiencies of scattered paper records and siloed spreadsheets, allowing teams to access real-time data, share insights, and collaborate effortlessly. A single platform also ensures that all team members are working with the most up-to-date and accurate information.

Example: DLPs like eLabNext provide advanced search tools, enabling labs to retrieve sample information or experimental data in seconds rather than hours.

Regulatory compliance and security

Navigating complex regulatory environments is a challenge for any lab. Digital labs simplify compliance by automating record-keeping, generating audit trails, and aligning with standards like FDA 21 CFR Part 11, ISO/IEC 27001, and HIPAA. In addition to compliance, robust security features like encryption, role-based access controls, and automatic backups protect sensitive data from breaches or loss.

Example: With secure digital documentation, preparing for audits becomes less time-intensive and ensures your lab remains compliant with global standards.

Scalability and future-proofing

As your lab grows, the volume of data and complexity of workflows will increase. Digital labs are built to scale, seamlessly accommodating higher data volumes, expanded teams, and new instruments. Moreover, adopting digital tools positions your lab to leverage emerging technologies such as AI, machine learning, and advanced analytics, ensuring you remain competitive in an evolving research landscape.

Example: Integrating lab instruments with a centralized digital platform ensures compatibility with new technologies, avoiding the pitfalls of outdated legacy systems.

Enhanced collaboration and connectivity

Digital labs break down communication barriers by providing centralized platforms where researchers can share data, protocols, and findings in real time. This connectivity fosters collaboration across departments or even across the globe, driving innovation and speeding up project timelines.

Example: Cloud-based access to lab data enables team members to collaborate remotely, ensuring continuity even when working across different locations or time zones.

Challenges when transitioning to a digital lab

While the benefits of a digital lab are compelling, the transition process can pose several challenges. Understanding these hurdles is the first step in addressing them effectively. Here are some common obstacles labs may encounter when moving from paper-based or legacy systems to digital platforms:

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By anticipating these challenges and adopting a proactive approach, labs can navigate the transition to a digital platform more smoothly. Choosing the right digital solution and leveraging vendor support are key to overcoming these hurdles and ensuring a successful transformation.‍

Talk to one of our Lab Digitization Specialists—scientists who understand your needs—to guide you through your lab's digital transformation.

How eLabNext can simplify your digital lab transition

Transitioning to a digital lab can seem overwhelming, but with the right tools and support, the process becomes far more manageable. eLabNext’s Digital Lab Platform (DLP) is designed to simplify your digital transformation, offering comprehensive features and robust support to ensure a seamless transition.

Seamless ELN and LIMS integration

eLabNext’s platform combines the functionality of ELNs, LIMS, and more, providing a centralized hub for all your lab operations. This integration eliminates the need for multiple standalone systems, streamlining workflows and ensuring all your data is connected and accessible in real time.

Advanced sample tracking and protocol management

Efficient sample management is crucial for maintaining research integrity and operational efficiency. eLabNext’s platform includes features like automated sample tracking, barcoding, and RFID technology to minimize errors and improve accessibility. Protocol tracking ensures that all SOPs and workflows are consistently followed, promoting reproducibility and compliance.

Security and compliance measures

Data security and regulatory compliance are at the forefront of eLabNext’s DLP. The platform employs state-of-the-art encryption, rigorous user access controls, and regular security audits to protect sensitive research data. These features make the platform a trusted choice for labs handling sensitive or regulated data, ensuring peace of mind and simplifying audit preparation.

Dedicated onboarding and support

eLabNext understands that every lab is unique. That’s why their team provides personalized onboarding services, tailoring the platform to your lab’s specific needs. From data migration assistance to hands-on training, eLabNext ensures your team feels confident and supported every step of the way.

• Training programs: Help staff quickly adapt to the new system.
• Ongoing support: A dedicated team is available to address questions and challenges, ensuring long-term success.
• Custom configuration: Adapt the platform to fit your lab’s unique workflows and requirements.

Scalable solutions for future growth

As your lab evolves, so does eLabNext’s DLP. The platform is designed to grow with your operations, easily accommodating increased data volume, expanding workflows, and integrating new technologies. This scalability makes it an ideal choice for labs looking to future-proof their operations.

Practical tips for transitioning to a digital lab

Transitioning to a digital lab doesn’t have to be overwhelming. Follow these practical steps for a smoother process:

• Start small: Begin by digitizing a single workflow or department to minimize disruption and gradually expand as the team adapts.
• Involve key stakeholders: Engage lab managers, researchers, and IT staff in the decision-making process to ensure everyone’s needs are addressed.
• Set realistic expectations: Understand that full implementation takes time. Establish clear timelines and milestones to track progress.
• Leverage vendor support: Use the training and resources provided by vendors like eLabNext to ease onboarding and address challenges.
• Celebrate successes: Highlight early wins, such as improved sample tracking or reduced audit preparation time, to build momentum and reinforce the value of digital tools.

The future of lab management lies in digital labs

The shift to a digital lab is more than just a technological upgrade—it’s a transformation that drives efficiency, enhances data quality, and future-proofs lab operations. While the transition may present challenges, the long-term benefits far outweigh the hurdles.

eLabNext’s Digital Lab Platform is a trusted partner in this journey, offering the tools and support needed to make your transition seamless and successful. Ready to embrace the future of lab management? Take the first step toward becoming a digital lab today.

Schedule a demo of eLabNext with a Lab Digitalization Specialist and discover how it can revolutionize your lab operations.

Laboratories, especially in research-intensive fields, are seeing rapid growth—whether in sample volume, team size, or data complexity. While growth is a positive indicator of success, it also presents operational challenges. An increase in workload can strain existing systems, slow processes, and lead to errors, ultimately hindering a lab’s efficiency and scientific progress.

Laboratory Information Management Systems (LIMS), are a digital solution designed to meet the complexities of modern laboratories. By optimizing workflows, safeguarding data integrity, and enabling scalability, LIMS offers researchers and lab managers the tools needed to keep up with the pace of scientific discovery. Here, we cover the challenges faced by growing labs, how LIMS can address these hurdles, and the benefits of scaling research with a tailored digital lab platform (DLP).

In this blog, we will explore:

• What Challenges Are Faced by Growing Labs?

• Digital Lab Platforms (DLPs) and LIMS: A Modern Solution

• Core Benefits of Scaling Research with LIMS

• Terminus Bio’s Success Story

• Key Considerations When Adopting a LIMS

• Take the Next Step in Scaling Research

What Challenges Are Faced by Growing Labs?

Managing Ever-Increasing Sample Volumes 

When labs expand, so does their sample inventory. Tracking hundreds or even thousands of samples manually using spreadsheets or traditional methods becomes prone to error. Mislabeling samples, losing critical data, or delayed processing can all derail research timelines and compromise results. For growing labs, scalable and automated systems are not just an upgrade—they're a necessity.

Impact:

• Increased risk of sample loss or errors

• Difficulty maintaining quality control

• Longer processing times, delaying experiments and results

Expanding Teams and Collaborative Workflows 

A growing team means new challenges in ensuring seamless collaboration. Larger, multidisciplinary teams often rely on disparate workflows, creating communication gaps and inconsistencies in data management. Without transparent systems to align everyone, errors multiply, and productivity takes a hit.

Challenges include:

• Lack of centralized access to shared data

• Version control issues with protocols and documents

• Breakdowns in interdepartmental communication

Ensuring Data Integrity and Compliance 

Compliance standards such as GDPR, ISO 17025, and others add another layer of complexity as labs scale. Manual data handling increases the risk of non-compliance, while fragmented systems make it harder to maintain secure and accurate records.

Potential risks:

• Regulatory violations or penalties

• Breaches in data security

• Loss of trust, both internally and with stakeholders

Digital Lab Platforms (DLPs) and LIMS: A Modern Solution

Digital Lab Platforms (DLPs), like eLabNext's, incorporate tools designed to centralize lab operations, including data and inventory management. A critical component of DLPs is the LIMS—a system tailored for managing samples, workflows, and compliance in an efficient, automated manner.

What Exactly are LIMS?

LIMS are software solutions built specifically to streamline laboratory operations. From sample tracking to generating compliance-ready reports, LIMS minimizes manual intervention, reduces errors, and offers the scalability needed for growing labs.

Core Features of LIMS:

• Centralized management of sample data and inventory

• Secure storage for sensitive research data

• Tools for automating workflows and quality assurance

• Real-time collaboration across remote or distributed teams

What more can a DLP offer?

A Digital Lab Platform (DLP) is an integrated system that combines tools like LIMS, electronic lab notebooks (ELNs), and inventory management to provide a unified experience for lab operations. Unlike standalone LIMS, a DLP offers broader scalability, customizable workflows, and tools for more diverse lab functions.

Key features include:

• Sample Management - through automation and centralized tracking.
• Collaboration Tools - that support document version control and shared workflows.
• Compliance Solutions - such as built-in audit trails and customizable reporting for regulatory standards.
• Inventory Management - that monitors stocks, optimizes usage, and avoids resource wastage.

By consolidating features into one platform, DLPs offer flexibility and scalability, making them ideal for labs undergoing rapid expansion.

Core Benefits of Scaling Research with a DLP

1. Streamlined Sample Management 

DLPs automate inventory tracking and ensure that every sample is accurately documented. Barcode integration, for example, can reduce manual entry times and improve accuracy.

Key outcomes:

• Faster turnaround times for experiments

• Elimination of errors in sample labeling

• Reduced administrative workload for technicians

2. Enhanced Collaboration Across Teams 

With centralized platforms, teams can easily access real-time data and workflows, ensuring consistency in operations even across larger groups.

How DLPs support collaboration:

• Shared protocols to standardize procedures

• Version control for documents to prevent miscommunication

• Automatic notifications for task updates or data modifications

3. Scalability through Customization 

Modern DLPs solutions can adapt to your lab’s unique workflows. Whether you're adding new team members, handling a higher number of samples, or expanding into new research areas, DLPs grow alongside your lab.

Features include:

• Modular systems to add functionalities as needed

• Tailored workflows for specialized procedures

• Support for long-term expansion without the need for system overhauls

4. Cost and Time Efficiency 

By automating repetitive tasks and optimizing workflows, DLPs save hours of manual labor. For growing labs with limited resources, these efficiencies translate into significant cost savings.

Benefits:

• Better allocation of staff to higher-value tasks

• Optimized use of equipment and lab infrastructure

• Improved ROI with reduced operational costs

5. Facilitation of Compliance and Reporting 

DLPs come with built-in audit trails, data encryption, and reporting tools to make compliance straightforward. Generating regulatory reports or preparing for audits becomes a seamless process.

Compliance features:

• Automatic generation of documentation for ISO or FDA inspections

• Real-time tracking of lab activities for audit readiness

• Secure data backups to ensure integrity

Terminus Bio's Success Story

For a real-world application of digital tools in scaling research, look no further than Terminus Bio, an agriculture-focused lab specializing in plant biotechnological services.

Terminus Bio faced challenges as its operations grew, particularly in managing and tracking a large and expanding sample inventory. Their manual data management system was time-consuming and prone to errors, with each sample data entry taking approximately two minutes. They had a growing demand for scalable solutions so that they could also focus on managing growth and expanding client needs. 

The Results of DLP Implementation 

By incorporating eLabNext's comprehensive digital lab platform, Terminus Bio automated sample tracking and inventory management, reducing data entry time from 2 minutes to 10 seconds. This improved productivity and data management efficiency by over 90%, enabling real-time analysis of inventory data and rapid responses to technical issues and customer requests. The streamlined workflow was achieved using the platforms features such as sample tracking with barcode automation.

The flexibility and customization of eLabNext's platform were crucial in meeting Terminus Bio's unique workflow needs, ultimately supporting their mission of providing top-quality, consistent services to their customer base. 

Read more about Terminus Bio’s success story.

Key Considerations When Adopting Digital Tools

Selecting the right digital platform for your lab requires strategic planning. Here are some factors to consider:

1. Lab-Specific Needs:
   Assess the specific requirements of your lab, including sample volume, team size, and workflows.

2. Adaptability and Customization:
   Choose a system that can evolve alongside your lab, whether through add-ons or modular features.

3. Long-Term Support:
   Ensure the provider offers reliable customer service and regular software updates.

4. Training for Teams:
   Adoption is only as successful as the users—invest in training so the entire team can maximize the system’s potential.

Take the Next Step in Scaling Research

Growing labs need more than traditional systems to maintain momentum in research. By implementing a robust DLP, laboratories can manage increasing complexities while staying ahead of the curve in innovation and compliance.

For more insights, explore our Customer Stories or learn about eLabNext's comprehensive features tailored to your industry.

Are you ready to optimize your lab operations? Schedule a free demo with eLabNext today and discover how their tailored solutions can transform your workflows. 

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Boston, MA — In a groundbreaking move set to transform the way scientific research is captured and managed, Boston-based SciShield, and Groningen, Netherlands-based eLabNext, have merged to launch the world’s first and only Scientific Management Platform (SMP). The combined company has been re-branded as SciSure.  Founded by scientists for scientists, SciSure delivers the unique combination eLabNext’s Digital Lab Platform with its ELN (Electronic Laboratory Notebook) and LIMS (Laboratory Information Management System) with SciShield’s comprehensive, trusted, and compliant EHS (Environmental Health & Safety) platform. The SMP will address the most pressing issues in science today: fragmented systems and the inefficiency they create.  

“Scientific organizations face the costly challenge of maintaining disparate systems that burden scientists and add unnecessary cost, complexity, and risk. Today, that changes,” said Phil Meer, Chief Executive Officer. “By bringing eLabNext and SciShield together, we accelerate our vision to deliver an unparalleled scientist experience via a platform that will serve as a digital ecosystem for stakeholders vested in ensuring accurate, safe, compliant, and streamlined scientific research.”

Unparalleled Global Scale

Trust, protection, and research integrity form the core values of SciSure. The combined company offers unparalleled global scale, featuring 800+ unique customer organizations, 550,000+ research and administrative users, and 37,000+ lab groups across Europe, North America, Asia, and Australia. Customers include global Fortune 100 Biopharma organizations, over one-third of United States R1 Academic Institutions, and laboratories within companies across diverse industries, including healthcare, oil & gas, and food safety.  

Research, Safety, Training, and Operations in a Single Platform

For decades, scientists, Lab Operations, Facilities Management, and EHS professionals have managed the dynamic and complex operational and regulatory requirements that span scientific organizations using fragmented technologies. These disconnected systems aren’t just inconvenient—they create significant risks.  These risks include inadequate research documentation, poor IP management, loss of critical experiment data, lapses in training, compliance violations, and the mishandling of hazardous materials. The SMP mitigates these risks by creating synchronized, intelligent, and proactive data-driven insights and seamless, secure workflows to enable scientists to effectively conduct and document their research, and scientific organizations to proactively inspect, report, remediate, and, ultimately, minimize risk. Moreover, via its partner-enabled marketplace, SciSure offers an open digital ecosystem designed for internal customer systems and third-party software vendors to seamlessly deliver third-party data and workflows into and out of the Scientific Management Platform (SMP).

“Our mission is to support scientific organizations in facilitating unburdened, uncompromised and safe scientific advancement,” said Nathan Watson, SciShield Founder and SciSure Chief Strategy Officer. “The SMP enables fast, efficient, and more reliable decision-making, allowing scientists to focus on what they do best: advancing their scientific discoveries.”

A Solution Designed by Scientists, for Scientists

With scientists and researchers at the core of SciSure’s Senior Leadership Team, the Scientific Management Platform (SMP) will improve the scientist experience, with benefits including:

• Liberating scientists from administrative and compliance burdens
• Enhancing trust in digital solutions and accuracy of data
• Establishing a home base for planning, documenting, and organizing research data
• Streamlining and organizing multiple technologies, allowing for data from adjacent systems to be securely integrated and available to scientists within their daily workflow

“Scientists must have confidence and trust in the digital solutions they use. When trust goes up, speed and innovation follow,” said Erwin Seinen, eLabNext co-founder and SciSure Chief Revenue Officer. “The SMP is the ultimate home base for scientists, lab operations, and EHS professionals to thrive together,” added Wouter de Jong, eLabNext co-founder and SciSure Chief Product Officer.

Ownership

SciSure is backed by Strattam Capital. Strattam Capital first invested in SciShield in 2023 to enable the company to accelerate its pace of innovation while continuing to provide best-in-class services to its high-profile customer base. In addition, the investment provided SciShield with resources to expand its product offerings, operations, and sales teams.

About the SMP

The Scientific Management Platform (SMP) redefines laboratory efficiency and compliance, empowering organizations to deliver on their missions without compromise. By uniting critical systems, the SMP champions a new era of trust and innovation in digital science, fostering collaboration and liberating scientists and researchers to make the breakthroughs the world is counting on them to make.

Explore more about the SciSure vision and learn how we’re reimagining the scientist experience at www.scisure.com.

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For more information, please contact:
Jon Zibell
Vice President of Global Alliances & Marketing
Jon.Zibell@scisure.com

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Today, eLabNext announced that its customizable Digital Laboratory Platform can integrate with SPT Labtech’s compact, user-friendly barcode reader, BioMicroLab Scan. The free add-on can be accessed through the Marketplace, eLabNext’s application library for extending and personalizing platform functionality, enabling users to rapidly scan and decode the broadest range of tube racks on the market, including cryotubes, cryovials, cryoboxes, glass vials, and ANSI/SLAS microplate standard labware. 

By adding the BioMicroLab Scan application to eLabNext’s platform, users can work with confidence, knowing that sample identification, even for extensive sample libraries, is taken care of. The connection between the BioMicroLab Scan and eLabNext also gives users a quick and easy way of storing integral sample data in the platform. Automatic transfer of information ensures research integrity and data integrity so scientists can focus more time and effort on other tasks.

“The integration of the BioMicroLab Scan with eLabNext will bring seamless data tracking to more labs,” says Cory Tiller, Product Manager for Sample Management at SPT Labtech. “The combination of eLabNext’s approachable platform and the Scan’s flexibility means that any lab with 2D barcoded tubes can go from sample creation to inventory update in moments.”

“Today’s labs require seamless automation and integrations, so we’re always on the lookout for any tool that helps our users circumvent issues with sample management and tracking,” comments Zareh Zurabyan, Head of eLabNext, Americas. “By allowing users to integrate the BioMicroLab Scan with our platform, they can secure their samples with one of the most versatile laboratory barcode readers on the market, and scale their lab operations efficiently.”

The BioMicroLab Scan can capture and decode SBS format racks in less than 1 second and 81/100/196 cryobox formats in less than 2 seconds. It also features compatibility with cold environments, which is essential for any laboratory personnel in the life science industry and users of the eLabNext platform. 

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About SPT Labtech

SPT Labtech makes products that transform the way scientists work. For over 25 years, our expert scientists, engineers, and business innovators have created innovative solutions for liquid handling, sample preparation, and management that help accelerate research and make a real difference to human health. We work collaboratively with our customers, building trusted relationships that enable us to deliver exceptional, personalized experiences designed for real-world challenges in the lab. 

Press contact

Carey Rooks, Head of Brand and Communications

marketing@sptlabtech.com

https://www.sptlabtech.com/

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In today's rapidly evolving scientific landscape, staying ahead of regulatory demands is crucial, and maintaining regulatory compliance and ensuring data integrity are more important than ever. Lab audits, once a daunting task, have become a critical component of laboratory operations. They ensure that labs adhere to industry standards and maintain the highest levels of accuracy and reliability. However, with eLabNext, mastering lab audits becomes not just a necessity but an opportunity to elevate your lab's efficiency and compliance. Discover how digital lab platforms can streamline audit processes, enhance compliance, and ultimately transform your lab into a model of efficiency.

In this blog, we will explore:

• What are lab audits?

• Digital Lab Platforms and Regulatory Compliance

• Enhancing data security with digital solutions

• Practical tips to prepare for lab audits

• A success story insight
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What are lab audits?

Lab audits are systematic examinations of laboratory operations to ensure compliance with regulatory standards and internal policies. They play a crucial role in maintaining data integrity, ensuring safety, and enhancing the overall quality of lab work. Audits can be internal, conducted by the laboratory itself, or external, performed by regulatory bodies. Regardless of type, the goal is to verify that the lab's processes and records are accurate and compliant.

Challenges in traditional processes

Traditional lab audits often involve manual processes that are prone to errors. They can significantly impact the accuracy and reliability of the results. Handwritten records can be difficult to read due to poor handwriting or fading ink, making it challenging to extract precise information. Paper-based documentation is also susceptible to loss or damage from environmental factors like water or fire, which can further complicate data retrieval. These challenges can lead to inconsistencies, making it difficult to trace data and verify compliance with established standards. 

Compiling and reviewing records can become incredibly time-consuming and labor-intensive without digital tools to streamline these processes. This inefficiency can leave labs vulnerable to costly delays in reporting, potential regulatory penalties for non-compliance, and a reduced ability to quickly respond to inquiries or audits. In an era where accuracy and efficiency are paramount, these traditional methods may no longer be sufficient for meeting the rigorous demands of today’s scientific and industrial landscapes.

The importance of traceability

One of the key aspects of lab audits is traceability, which refers to the ability to track the history, application, and location of records or samples used in the lab. This process ensures that accountability is maintained and all information can be accurately retrieved. In traditional audits, achieving traceability is often a cumbersome process, requiring meticulous record-keeping and detailed documentation. Lab personnel must spend significant time manually logging every step of their work, ensuring that each entry is complete and correct. Without the aid of digital tools, the risk of human error increases, which can compromise the audit's outcomes by introducing inconsistencies or inaccuracies. Such errors can lead to incorrect conclusions or regulatory non-compliance, making the audit process less reliable and more stressful for those involved.

Digital lab platforms and regulatory compliance

Automated documentation

Digital lab platforms like eLabNext offer automated documentation features that significantly enhance accuracy and efficiency. By digitizing records, labs can eliminate manual errors and ensure that data is consistently recorded. This automation streamlines the documentation process, reducing the time spent on manual entries. Digital platforms like eLabNext allow for real-time updates, ensuring that all records are current and accurate, making record retrieval and review during audits seamless.

Audit trails and version control 

Maintaining detailed audit trails and version control is essential for compliance. Digital lab platforms provide these features, allowing labs to track every change made to a record. eLabNext’s comprehensive audit trails ensure that all modifications are documented, providing a clear history of data management. This transparency is invaluable during audits, ensuring that every update is accounted for and easily traceable.

Regulatory alignment  

Digital platforms align with regulatory frameworks such as FDA 21 CFR Part 11 and ISO standards. This alignment ensures that labs are compliant with industry requirements, reducing the risk of non-compliance. eLabNext is a prime example of a platform that integrates these standards, providing labs with the tools needed to meet regulatory demands effectively. Its robust features ensure labs can consistently achieve compliance, simplifying the process of adhering to rigorous standards.

For more on how digital standard operating procedures contribute to consistent compliance, check out our SOP blog.

Enhancing data security with digital solutions

Security features  

Data security is a top priority for laboratories, and digital platforms offer robust security measures. Features such as encryption and access controls safeguard sensitive information from unauthorized access. Ensuring data security is critical for maintaining integrity and confidentiality. 

eLabNext's data center and network security features, including multi-layered firewalls, secure data transport, and continuous monitoring, ensure compliance with data protection regulations and robust protection against unauthorized access and data breaches. 

Role-based access control

Role-based access control (RBAC) is an important security feature that digital platforms provide. RBAC allows labs to assign specific access permissions based on user roles, ensuring that only authorized personnel can access sensitive data. This feature enhances security by minimizing the risk of data breaches and unauthorized access.

Advanced encryption

Digital lab platforms employ advanced encryption techniques to safeguard data. Encryption ensures that data is protected during transmission and storage, reducing the risk of unauthorized access. By implementing encryption, labs can enhance the security of their data and maintain compliance with industry standards.

Practical tips for preparing for lab audits

• Pre-audit preparation: To ensure a successful audit, labs should leverage digital tools for documentation and compliance readiness. This involves organizing records, ensuring all documentation is up-to-date, and conducting mock audits to identify potential issues. By preparing in advance, labs can streamline the audit process and minimize disruptions.

• Ongoing training: Regular staff training is essential for maintaining compliance. Labs should ensure that all employees are familiar with digital lab platforms and compliance protocols. Training programs should cover the use of digital tools, data management practices, and regulatory requirements. Ongoing education helps staff stay informed and prepared for audits.

• Continuous improvement: Digital tools facilitate continuous improvement in lab operations. By analyzing audit results and feedback, labs can identify areas for enhancement and implement changes to improve efficiency and compliance. This proactive approach ensures that labs remain competitive and compliant in an ever-changing regulatory landscape.

A success story insight

eLabNext not only enhances regulatory compliance with its digital lab platform but also integrates robust security measures to ensure data integrity. The platform's ISO 27001 certification reflects its commitment to secure data management, providing a secure environment for storing and handling sensitive information.

Interested in a real success story? Read our Customer Story with the Children's Cancer Institute Australia

Elevate your lab's compliance game

The integration of digital tools is revolutionizing the way laboratories approach audits and regulatory compliance. By leveraging digital lab platforms like eLabNext, labs can enhance accuracy, streamline processes, and ensure compliance with industry standards. The benefits of digital transformation extend beyond audits, improving overall lab efficiency and data security. 

For more information, check out our blogs on Data Security and Compliance.‍

‍Ready to transform your lab? Contact eLabNext for personalized advice or to schedule a platform demonstration. By embracing digital innovation, your lab can become a leader in compliance and operational excellence.

Modern labs are under more pressure than ever to be efficient, precise and collaborative while managing increasingly complex workflows. To meet these demands, labs worldwide are turning to digital solutions to streamline operations, manage data, and optimize resources. Two of the most powerful tools in this space are Electronic Lab Notebooks (ELNs) and Laboratory Information Management Systems (LIMS).

At first glance, ELNs and LIMS might seem like overlapping solutions—but their roles are distinct and complementary. ELNs excel in experiment documentation and data organization, while LIMS is the backbone of sample tracking and workflow automation. Together, these systems have the potential to revolutionize how a lab functions, providing an integrated approach to data management, traceability, and compliance.

But why settle for juggling multiple systems when you can have the best of both worlds in a unified platform? This is where eLabNext’s Digital Lab Platform (DLP) comes into play. By combining ELN and LIMS functionalities alongside other advanced features, the DLP offers a single, seamless solution for modern labs.

‍In this blog, we’ll explore:

1. What are ELN and LIMS?
2. ELN and LIMS: Better together
3. eLabNext’s comprehensive Digital Lab Platform
4. A real-world success story: Pilatus Biosciences

Read on as we dive into how the integration of ELN and LIMS can help your lab achieve operational excellence while staying connected, efficient and secure.

What are ELN and LIMS?

To understand the power of integrating ELN and LIMS, it’s crucial to first grasp their individual roles in the lab. While both tools are designed to optimize lab workflows, their functionalities cater to distinct aspects of lab management, making them complementary when used together.

What is an ELN?

An Electronic Lab Notebook (ELN) is a digital solution designed to replace traditional paper notebooks. It’s primarily used for documenting experiments, recording observations, and organizing research data in a structured, accessible format. ELNs are indispensable for fostering collaboration, ensuring data integrity, and enhancing traceability within research teams.

‍Key ELN features:

• Experiment documentation: Easily record procedures, observations, and results in real-time.
• Data organization: Store and categorize experimental data for quick retrieval and analysis.
• Collaboration tools: Enable multiple researchers to work on shared projects, ensuring consistency and transparency.
• Compliance support: Provide audit trails, electronic signatures, and version control for regulatory adherence.

Consider a lab conducting cutting-edge drug development. With support from an ELN, researchers can document experimental steps in real time, attach raw data files, and share their findings with colleagues seamlessly. The result? Improved reproducibility, faster collaboration, and streamlined reporting processes.

What is a LIMS?

A Laboratory Information Management System (LIMS) focuses on the operational backbone of the lab. It is designed to manage samples, automate workflows, and ensure that processes adhere to regulatory standards. LIMS excels in improving lab efficiency by reducing manual errors and enabling scalability.

Key LIMS features:

• Sample tracking: Keep precise records of sample locations, conditions, and usage throughout their lifecycle.
• Workflow automation: Automate routine lab tasks like data collection, labeling, and process validation.
• Inventory management: Track reagents, consumables, and lab equipment to ensure resources are always available.
• Regulatory compliance: Generate and maintain records required for audits and regulatory submissions.

Imagine a clinical diagnostics lab processing hundreds of samples daily. A LIMS ensures that each sample is tracked from collection to analysis and storage, with automated workflows minimizing the risk of errors and delays. This helps the lab to boost throughput while maintaining compliance with regulatory standards.

ELN and LIMS: Better together

While ELNs and LIMS are powerful tools on their own, their integration amplifies their potential. ELNs handle the research and documentation side, while LIMS focuses on operational efficiency and sample management. When these systems work in harmony, labs can achieve unparalleled connectivity, traceability, and efficiency.

‍For example:

• Researchers can link experimental data stored in the ELN to sample records in the LIMS, creating a seamless flow of information.
• Real-time updates between systems ensure that lab managers have full visibility into both research progress and operational logistics.
• Integrated compliance features help labs meet stringent regulatory requirements with minimal effort.

By understanding the unique strengths provided by ELNs and LIMS, it becomes clear how their combined use can elevate lab operations. For labs seeking to integrate both systems however, there are some careful considerations to be made.

Challenges with integrating separate systems

While integrating ELN and LIMS offers transformative benefits, achieving seamless interoperability can be a challenge—especially when these systems come from different vendors. Labs often face compatibility issues, as not all ELNs and LIMS are designed to communicate effectively with each other, laboratory instruments, or third-party software. This lack of integration can result in data silos, workflow disruptions, limited connectivity and increased IT complexity.

That’s is why opting for a comprehensive platform like eLabNext’s Digital Lab Platform (DLP)—which seamlessly combines ELN and LIMS functionalities—stands out as a game-changer. By offering integrated tools that work harmoniously with lab instruments and external software, eLabNext’s DLP eliminates these barriers and ensures a smooth, unified experience.

eLabNext’s comprehensive Digital Lab Platform

eLabNext’s DLP seamlessly integrates ELN and LIMS functionalities while offering advanced features designed to meet the demands of modern labs. By combining innovation with practicality, eLabNext provides labs with a centralized, scalable, and efficient solution for managing their operations.

ELN capabilities

• Simplify experiment documentation with customizable templates and dynamic version control.
• Streamline protocol management, allowing teams to create, share, and update procedures effortlessly.
• Facilitate collaboration with cloud-based access, enabling team members to work together in real-time from anywhere.

LIMS capabilities

• Ensure seamless sample tracking from receipt to disposal with automated workflows and advanced barcode or RFID integration.
• Generate detailed reports for compliance, audits, and progress tracking.
• Automate inventory and resource management, ensuring labs are always well-stocked and ready for experiments.

Security and Compliance

In today’s data-driven research environment, security and compliance are non-negotiable. eLabNext’s DLP is built to protect sensitive research data and ensure compliance with industry standards:

• Data protection: Advanced encryption secures all stored and transmitted data.
• Access control: Role-based permissions and two-factor authentication safeguard information from unauthorized access.
• Global compliance: Aligns with industry regulations like ISO/IEC 27001, HIPAA, and FDA 21 CFR Part 11, making it suitable for highly regulated environments.

Protocol management 

Managing protocols and SOPs has never been easier. eLabNext’s platform ensures that procedures are consistent, compliant, and easy to access:

• Version control: Automatically track updates and maintain a history of protocol changes.
• Customizable workflows: Tailor protocols to match the unique needs of your lab, ensuring precision and reproducibility.
• AI assistance: Utilize the integrated AI tool to draft protocols quickly from brief descriptions, saving time and ensuring accuracy.

Dedicated support

eLabNext takes a partnership-driven approach to customer support. Its dedicated team works closely with labs to ensure a smooth transition to the platform and ongoing success:

• Tailored onboarding: Personalized training sessions to help your team adopt the platform quickly and confidently.
• Continuous assistance: Round-the-clock support to address technical issues and operational challenges as they arise.
• Customization: Work with eLabNext experts to tailor the platform to your lab’s unique requirements, ensuring maximum utility and efficiency.

This level of support ensures that labs can focus on their research while leaving the technical aspects of lab management in trusted hands.

A real-world success story: Pilatus Biosciences

Pilatus Biosciences, a biotech startup focused on developing novel antibody-based therapies, faced the daunting task of setting up a fully operational lab from scratch. With tight deadlines and the need for an efficient, scalable system, they turned to eLabNext’s Digital Lab Platform (DLP). 

By integrating the platform’s comprehensive ELN and LIMS functionalities, Pilatus streamlined their data management, sample tracking, and workflow automation. The platform’s user-friendly interface enabled seamless onboarding for their team, while its robust compliance features ensured adherence to regulatory standards. 

eLabNext’s centralized system eliminated data silos, enhanced collaboration, and provided the flexibility to scale as its operations expanded. As a result, Pilatus Biosciences not only met their operational goals efficiently but also established a strong foundation for innovation and growth. This case highlights the transformative impact of adopting a unified digital lab solution for startups and established labs alike.

Explore Pilatus Biosciences’ story further

A match made in heaven

The integration of ELN and LIMS represents the future of lab management, combining the strengths of both systems to unlock new levels of efficiency, traceability, and compliance. eLabNext’s Digital Lab Platform offers a comprehensive solution that simplifies lab operations while addressing the unique needs of modern research.

Whether you’re starting a new lab or looking to optimize an existing one, integrating ELN and LIMS into a unified platform like eLabNext’s DLP can transform the way your lab operates. 

Ready to make the leap? Sign up for a free trial today and discover how eLabNext can help your lab achieve its full potential.

Sample tracking is the backbone of laboratory operations, ensuring research integrity and operational efficiency. In today’s high-throughput research environments, the precision of sample management can make or break a study. 

Gone are the days when sample management relied solely on paper logs and memory. If you’re a lab manager, biotech professional, or research scientist, understanding the nuances of effective sample tracking is crucial. 

Discover the importance and evolution of sample tracking, and how digital tools from Laboratory Information Management Systems (LIMS), to comprehensive Digital Lab Platforms (DLPs) such as those offered by eLabNext, are revolutionizing the field, and get practical tips for optimizing your lab’s sample management.

‍In this blog, we will explore:

• Understanding sample tracking
• Advantages of digital tools in sample tracking
• Implementing effective sample tracking: Practical tips
• Success stories in action

This guide will provide you with strategies to leverage digital tools and advanced tracking solutions, enhancing your lab's sample management processes dramatically.

What is sample tracking

Sample tracking is the process of monitoring the location and status of samples throughout their lifecycle in the lab. It is vital for ensuring research accuracy, integrity, and reproducibility. Effective sample tracking prevents errors, minimizes sample loss, and improves data retrieval efficiency. 

Traditionally, sample tracking has relied heavily on manual processes. These methods often involve handwritten labels, logs, and spreadsheets, which are prone to human error, mislabeling, and data retrieval inefficiencies. Such systems can lead to significant challenges, including misplaced samples and elongated search times, which can greatly hinder research progress.

The importance of accurate sample tracking can’t be overstated. Inaccurate tracking can lead to lost samples, wasted resources, and compromised research outcomes. For instance, a single misplaced sample can delay an entire project, leading to increased costs and wasted labor. Labs that rely on manual sample tracking methods often face recurring issues such as misplaced samples, data errors, and prolonged retrieval times. These delays also increase the risk of sample degradation. 

These challenges highlight the need for robust, efficient, and reliable sample tracking systems.

Transforming sample tracking with digital tools

Digital tools, especially those with LIMS capabilities, offer a modern solution to traditional sample tracking challenges.

Automation and precision

Digital tools streamline sample management by automating tasks that were once manual. Implementing automated tracking solutions, such as barcoding or RFID technology, ensures that samples are quickly and easily accessible. 

For example, eLabNext’s DLP allows users to generate unique barcodes for each sample, ensuring precise identification and reducing the chance of human error. This automation not only enhances accuracy but also saves time, allowing lab professionals to focus on more critical tasks. By automating sample tracking processes, labs can ensure that every action taken with a sample is recorded and traceable, improving accountability and overall data accuracy across experiments. 

Integration benefits

The ability to integrate with other lab systems is a key feature to look out for in a LIMS. Some LIMS platforms integrate seamlessly with other lab systems, providing real-time tracking and improved data flow. 

eLabNext’s comprehensive DLP goes far beyond a regular LIMS, providing a centralized platform for managing samples and data, enabling better collaboration between team members. Seamless integration with your lab's equipment and data sources maximizes connectivity and security in your operation and data. LIMS integration makes it easier to track samples across different stages of research, allowing for efficient sample tracking and management.  

Data security and compliance

Data security and compliance are also critical considerations in sample tracking. Digital tools ensure data integrity and regulatory compliance by offering secure data storage and comprehensive audit trails. 

With eLabNext’s DLP, labs can easily maintain detailed records of sample interactions. This is particularly important for labs that handle sensitive or regulated materials, such as clinical patient samples, or labs that must adhere to strict regulatory standards, such as those in the biotech and pharmaceutical industries.

Learn more about how eLabNext can help you comply with regulations and keep your sample data secure. 

Implementing effective sample tracking: Practical tips

Evaluate current methods

Evaluating your current sample tracking methods is the first step to improving them. Before transitioning to digital tools, assessing your current systems helps identify areas for improvement. Identify areas where errors occur or processes slow down. For example, look for inefficiencies such as manual data entry and lack of integration with other systems. This evaluation will help determine the specific needs of your lab and guide your consideration of how digital tools could address these sample tracking process challenges.

Selecting the right digital tools

Selecting the right digital tool for your lab is crucial to enhancing your sample tracking capabilities. Consider factors such as the system's flexibility, ease of use, and integration compatibility with existing processes. Choose a system that can be tailored to your lab's specific needs and offers customizable solutions. For instance, eLabNext provides customizable solutions that can be adapted to unique lab requirements, making it an excellent choice for diverse research environments.

Staff training and transition management

Staff training and transition management are essential for successfully implementing a new sample tracking system. Ensuring that all lab personnel are adequately trained on the new system and are comfortable with the new tools will ease the transition. This will help staff to understand the benefits, flag any concerns, and improve overall efficiency. Managing the transition to digital systems smoothly can minimize disruptions and ensure that your lab continues to operate efficiently. Ongoing support and resources should be available to address any challenges that arise during the transition.

Continuous monitoring and enhancement

Continuous monitoring and refinement of sample tracking practices are vital for long-term success as your lab's needs evolve. Regular audits and feedback sessions can help identify areas for improvement and critically evaluate your sample tracking processes. This ongoing evaluation helps identify potential issues before they become significant problems. Making necessary adjustments to improve efficiency and accuracy ensures the system remains effective over time.

Success stories in action

University of Pittsburgh Behavioral Immunology Lab

The University of Pittsburgh Behavioral Immunology Lab significantly improved its sample tracking efficiency by 50% using eLabNext's digital lab platform. Previously, the lab relied on a labor-intensive system involving paper records and Excel spreadsheets. This made tracking sample locations and quantities challenging and time-consuming. By adopting eLabNext, the lab streamlined its processes with features like barcode automation and standardized label printing. Locating a specific sample within a cryo box became much easier, significantly reducing time spent with freezer doors open. This transition allowed the lab to efficiently manage its sample inventory, ensuring that all research data is organized and easily accessible, thus enhancing overall productivity and research outcomes. Read the full story.

Lund University Department of Translational Medicine

Lund University’s Department of Translational Medicine implemented eLabNext's digital solutions, drastically reducing search and retrieval times from hours to minutes. This transformation has streamlined their operations and enhanced data integrity, showcasing the significant impact digital tools can have on sample management. Discover more about their success.

These case studies illustrate the tangible benefits labs can achieve by integrating digital solutions into their sample tracking processes. Improved efficiency, accuracy, and data management are just a few of the advantages that labs can realize.

Transform your lab's sample management today

Effective sample tracking is essential for maintaining research integrity and operational efficiency in labs. By leveraging comprehensive digital tools like those offered by eLabNext, labs can overcome traditional challenges and unlock new levels of efficiency and accuracy. Digital transformation in labs is not just a trend; it's a necessity that ensures that your lab remains at the forefront of sample management best practices.

Read more about comprehensive insights into modern lab sample management.

‍Want to explore how eLabNext could revolutionize your sample tracking processes? Book a free personal demo today

The NIS-Elements eLabNext module allows users to seamlessly exchange experimental details between NIS-Elements and eLabNext’s Digital Lab Platform with high efficiency and minimal effort. This integration enables a comprehensive record of all data while reducing potential duplication and entry errors. Furthermore, it allows for easier replication of experimental protocols and allows the reuse of information for similar experiments.

"This partnership marks an exciting milestone for our company and the scientific community at large,” says Zareh Zurabyan, Head of eLabNext, Americas. “This innovative integration will impact day-to-day operations in the lab and provide unparalleled value to our customers. For the first time ever a complicated experiment workflow that is dependent on many sources of data can now be centralized and made more efficient with this Module, ultimately enhancing customer experience, boosting collaboration, and unlocking new features. Most importantly, this integration will help labs to scale up their operations in a compliant and secure environment which will help them to get to their breakthroughs much faster!”

“Nikon is excited to introduce this progressive integration to seamlessly synchronize experimental data with an electronic lab notebook” said Richard Gruskin, Senior General Manager, Software Systems. “This functionality augments the existing capabilities offered by NIS-Elements and offers a true digital experience by streamlining the exchange of experiment metadata and quantitative results while increasing productivity and experimental repeatability.”

Main Features*:

• Upload experimental details and imaging conditions. Comprehensive experimental metadata, such as the complete list of microscope and peripheral hardware settings and any operator-defined custom metadata, can be uploaded from NIS-Elements directly into tables or as attachments to their own sections in the designated eLabJournal Experiment.

• Upload image thumbnails. Selected image thumbnails from the acquired microscope experiment data can be uploaded to eLabNext.

• Compatible with NIS-Elements JOBs and General Analysis (GA3) modules. The experiment acquisition and analysis protocols, analysis results and associated image data can automatically be uploaded from NIS-Elements to eLabNext.

• Ability to download experiment protocol directly into image metadata. Experimental protocols documented in selected eLabNext Experiment sections can be downloaded and saved directly in NIS- Elements’ ND2 image file format.

*This Module is available at no additional cost to NIS- Elements users in the eLabNext Marketplace. Please note there may be version requirements for compatibility and functionality which may require the purchase of additional NIS-Elements modules. The NIS-Elements eLabNext Module is currently only available in the US.

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Access the NIS-Elements Add-On directly on our Marketplace here.

eLabNext, a leading provider of digital laboratory solutions, and wega Informatik AG, a renowned consulting firm specializing in Life Science IT services, are thrilled to announce a strategic partnership designed to enhance the efficiency and innovation of laboratory workflows globally. This collaboration combines eLabNext's cutting-edge laboratory management software with wega's extensive expertise in Life Science IT consulting and system integration, offering laboratories a comprehensive solution to meet their digital transformation needs.

The alliance between eLabNext and wega advancement underscores both parties’ dedication to tackling the complex challenges faced by modern laboratories. With over 30 years of experience in the Life Science IT sector, wega is known for its expertise in strategic digitalization consulting, business process analysis, implementation, integration, and validation of IT solutions for Life Science. This extensive experience, combined with eLabNext’s state-of-the-art digital lab platform, forms a powerful framework that enables laboratories to enhance operational efficiency, ensure compliance, and accelerate scientific discovery.

“Our collaboration with wega Informatik AG presents a significant opportunity for eLabNext to enhance its offerings for Life Science customers,” said Julien, Head of eLabNext EMEA-ASIA-PACIFIC. “We look forward to leveraging wega’s expertise to drive innovation and efficiency for our users.”

The new partnership aims to deliver comprehensive support for laboratories seeking digital transformation. Key offerings include strategic consulting and process assessments to evaluate laboratory workflows and identify areas for improvement, along with expert project management and business analysis to ensure the timely and successful onboarding and integration of new technologies. In addition, the partnership will provide innovation consulting to empower laboratories to adopt advanced technologies and standards, such as SiLA standards, test automation, and data science initiatives, fostering forward-thinking solutions to meet evolving scientific demands.

“Our collaboration with eLabNext is a tremendous opportunity for wega to leverage at best the capabilities of eLabNext in Life Science laboratories,” said Steven van Helden, Senior Consultant at wega Informatik AG. “We are excited to bring our domain knowledge to eLabNext users”

Together, eLabNext and wega are poised to deliver significant benefits to laboratories, from improved workflow efficiency to enhanced data integrity and compliance with industry standards. By combining digital laboratory solutions and unparalleled expertise, the new partnership strives to empower laboratories to achieve breakthrough discoveries and set new benchmarks for operational excellence in the digital age.

For more information about the partnership and how it can benefit your laboratory, please visit eLabNext or wega Informatik AG.

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About wega Informatik AG

Founded in 1993, wega Informatik AG is a Swiss-based consulting firm specializing in vendor-neutral Life Science IT services. With a strong focus on innovation and compliance, wega offers a wide range of services including strategic consulting, project management, and system integration, helping clients navigate the complexities of the digital age.

Press contact: info@wega-it.com

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Imagine this: You’re running a cutting-edge laboratory, pushing the boundaries of innovation in biotech or pharmaceuticals. Your team is on the verge of a breakthrough that could change the game. But in the background, a potential storm is brewing—new EU regulations on intellectual property (IP) management, data security, and research compliance are raising the stakes. Non-compliance could mean legal hurdles, lost patents, or even a compromised reputation.

The message from the new European Commission guidance is clear: the old ways of managing lab operations—piles of paper, fragmented spreadsheets and data silos—must be replaced with traceable, secure and connected systems for lab data management. For labs looking to not only survive, but thrive in this new era, there's never been a better time to embrace digital transformation.

In this blog, we will highlight:

• The changing regulatory landscape in the EU
• What do the updated guidelines mean for my lab?
• eLabNext's Digital Lab Platform: Empowering labs for compliance and beyond

Read on as we explore how lab digitalization isn’t just a smart move; it’s swiftly becoming a necessity. From securing your IP to streamlining patent applications and safeguarding sensitive research data, we’ll uncover how modern digital tools, like eLabNext's comprehensive Digital Lab Platform, can help you stay ahead of the curve.

The changing regulatory landscape in the EU

The European Union has been proactive in modernizing its regulatory frameworks to encourage the adoption of digital technology across the board, while tightening the rules governing intellectual property (IP) protection, data security and digital traceability in scientific research and development (R&D).

From broad initiatives like the Digital Decade Policy Programme,  which encourages digital transformation of all businesses in the region, to updates to the EU's IP frameworks, the message is clear - there is a unilateral effort to adopt digital tools and processes that support transparency, traceability and collaboration.

Let's take a closer look at some of the recent regulatory changes that could impact lab operations in the EU:

Intellectual Property (IP) protection and patents

The EU's updated IP framework reflects a strategic commitment to fostering innovation in R&D. By streamlining patent protections and enhancing IP enforcement, the new guidelines aim to empower European industries to secure their inventions while driving global competitiveness.

Lab digitalization is at the heart of this transformation, serving as a compliance tool to ensure robust documentation, transparent workflows, and traceability—key elements for validating patent claims and meeting international standards. As R&D sectors increasingly rely on data-driven processes, the integration of digital tools not only protects intellectual assets but also accelerates the innovation lifecycle. This helps position European laboratories to lead in a competitive global market.

Lab digitalization offers a practical solution to meet these new digital traceability standards:

• Traceable research data: Digital lab platforms provide time-stamped, tamper-proof records that strengthen patent claims and reduce disputes over IP ownership.
• Streamlined patent applications: By integrating research data into a centralized digital system, labs can quickly generate the necessary documentation for patent applications across multiple jurisdictions.

Looking ahead, depending on outdated systems or lacking proper digital traceability may undermine a lab’s strength of patent claims and hinder intellectual property enforcement.

Data security and GDPR compliance

The EU’s General Data Protection Regulation (GDPR) has become a global benchmark for data security. The EU's push towards digital transformation under the Digital Decade Policy Programme emphasizes compliance with stringent data protection frameworks like GDPR, especially for laboratories managing, storing and processing sensitive research data. Non-compliance can lead to hefty fines and reputational damage.

EU guidelines emphasize:

• Secure digital infrastructure: Laboratories must implement systems that guarantee data integrity and prevent unauthorized access.
• Transparency and consent: For research involving human subjects or sensitive data, labs must ensure that data handling aligns with ethical and legal standards.

Digital lab management systems, like electronic lab notebooks (ELNs) and laboratory information management systems (LIMS), can address these challenges by offering encrypted data storage, user access controls, and audit trails to document compliance. This not only reduces the risk of data breaches but also streamlines regulatory reporting, ensuring GDPR alignment.

Ethical AI usage

As artificial intelligence (AI) becomes more integrated into research, the EU has rolled out guidelines to govern its ethical use. Priorities include ensuring transparency in AI algorithms, mitigating biases, and adhering to strict data governance policies. The EU’s Artificial Intelligence Act, one of the first regulatory frameworks of its kind, highlights the need for traceable and verifiable AI data.

Digital lab platforms that integrate AI capabilities allow labs to:

• Maintain compliance with EU guidelines by documenting AI data usage and model outcomes.
• Enable transparent reporting of AI-driven research, enhancing trust and reproducibility.

What do the updated guidelines mean for my lab?

The evolving EU guidelines around IP, data security, and digital compliance should be a wake-up call for labs across Europe. Designed to ensure that R&D processes remain secure, transparent, and competitive in a rapidly digitalizing world, the framework presents both a challenge and an opportunity for your lab.

The challenge lies in adapting to greater compliance with GDPR, demonstrating traceable data for patent claims, and securely managing sensitive research data, which can be daunting tasks if your lab still relies on traditional data management methods or disconnected systems. The risks of non-compliance—ranging from fines to invalidated patents—are too great to ignore.

But here’s the opportunity: digital lab solutions are purpose-built to tackle these challenges head-on. By embracing lab digitalization and adopting tools like ELN, LIMS, or sample management software, your lab can:

• Streamline compliance: Automate data logging, ensure traceable workflows, and generate audit-ready records effortlessly.
• Enhance data security: Protect sensitive research data with encrypted storage, controlled access, and robust monitoring systems.
• Boost efficiency: Reduce administrative burdens and free up your team to focus on innovation, not paperwork.
• Future-proof operations: Position your lab as a leader in digital transformation, ready to meet evolving regulatory demands and embrace cutting-edge technologies like AI and big data integration.

By investing in lab digitalization now, your lab doesn’t just keep up with compliance—it gains a competitive edge.

eLabNext's Digital Lab Platform: Empowering labs for compliance and beyond

eLabNext’s Digital Lab Platform is a comprehensive digital lab solution designed to address the challenges that modern labs face in navigating an ever-evolving regulatory landscape. Integrating ELN, LIMS and sample management capabilities into a unified, user-friendly system, the platform is a go-to solution for labs looking for a successful digital transformation.

Key features and benefits include:

1. Comprehensive data management

eLabNext centralizes your lab’s data, bringing together experiment documentation, sample tracking, and protocol management under one roof. This not only ensures a single source of truth for your research but also makes your data readily accessible and auditable—essential for meeting EU regulations on traceability and transparency.

2. Enhanced collaboration

The platform enables real-time data sharing and communication across teams, fostering collaboration even in geographically dispersed labs. With streamlined workflows and instant updates, your team can stay aligned, no matter where they are.

3. Robust security features

eLabNext takes compliance seriously. It employs advanced encryption, rigorous user access controls, two-factor authentication, and regular security audits. Its alignment with global standards like ISO/IEC 27001, HIPAA, and FDA 21 CFR Part 11 makes it a trusted choice for safeguarding sensitive research and intellectual property.

4. Customizable workflows

Every lab is unique, and at eLabNext, we understand that. Our platform allows you to tailor workflows, protocols, and templates to meet your specific needs. This flexibility ensures your lab operates efficiently while maintaining compliance with the precise requirements of EU data security and IP frameworks.

5. Integration capabilities

eLabNext integrates seamlessly with laboratory instruments and third-party software, automating data collection and analysis. This connectivity not only reduces manual errors but also ensures compliance with EU requirements for data accuracy and reproducibility in R&D.

6. Scalability for the future

Whether you’re a small lab or a large-scale operation, eLabNext is built to grow with you. Its scalable design ensures you’re prepared to meet increasing regulatory demands while continuing to innovate.

With eLabNext’s Digital Lab Platform, your lab can transform compliance challenges into opportunities for growth. By adopting our technology, your lab won’t be just keeping up with regulations—you’ll be setting the standard for secure, efficient and futureproof research in Europe and beyond.

Act now to stay ahead

The EU’s evolving regulations underscore the necessity of embracing lab digitalization. For labs across Europe and beyond, digital tools are no longer optional—they are becoming vital for compliance, security, and innovation. By adopting solutions like eLabNext’s Digital Lab Platform, your lab can not only meet today’s regulatory demands but also position itself as a leader in a competitive, rapidly advancing scientific landscape.

Want to explore first-hand how eLabNext could help your lab get compliant? Why not sign up to a free trial today?

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Core labs are essential in academic life science research settings. They provide centralized facilities equipped with advanced technologies and expertise. These labs offer services, including high-throughput sequencing, microscopy, proteomics, and bioinformatics support, which are often too costly or complex for individual labs to manage independently.

However, specific core labs, such as the DAMP Lab at Boston University, can go well beyond this model, acting as their own innovation ecosystems and driving research initiatives to new heights. These unique few operate like incubators, a unique position within the academic space. 

eLabNext got acquainted with the DAMP Lab – which stands for Design, Automation, Manufacturing, and Processes – during the COVID-19 pandemic as they transformed their operations to manage over 10,000 samples a day, with multi-million API calls on an hourly basis, integration with three databases, and several Hamilton liquid handling robots. 

And that only scratches the surface of what the DAMP lab does. The lab aims to develop novel biological systems using formal representations of protocols and experiments for the specify-design-build-test cycle. This will allow for faster, more scalable, and reproducible research results that can be transitioned from academia to society.

In this interview, we sit down with PI Douglas Densmore, PhD, to learn more about DAMP Lab and their work! Enjoy! 

Q: Please tell us a little bit about DAMP Lab and the kind of services that you provide.

A: The mission of the DAMP lab is to develop novel biological systems using formal representations of protocols and experiments for the specify-design-build-test cycle. This will allow for faster, more scalable, and reproducible research results that can be transitioned from academia to society. The DAMP lab uses its expertise to deliver consistent, reproducible, and high-throughput results that researchers can share. These characteristics are vital to address synthetic biology-related research efforts where time, cost, scalability, and result quality are paramount. We offer over 45 molecular biology protocols, including DNA assembly, PCR, DNA/RNA purification, cloning (e.g., transformation, plating, colony picking, and DNA quantification), preparation of libraries for next-generation sequencing (NGS), gene reporter assays, flow cytometry sample preparation, among others. We also offer automation development, consulting, and clinical testing services.

Our operations are staffed by myself, Professor Cathie Klapperich, Lab Operations Manager Courtney Tretheway, and several talented staff members of research associates, technologists, automation engineers, and software engineers.

Q: How do you differentiate yourself from other core labs?

A: A key differentiation point is that our goal is to be completely “virtual” in that you only interface with software. That interaction can be manual (via a website) or programmatic via a connection to another software tool (e.g., “click to checkout” in a DNA sequence editor). In the same way fast food restaurants are moving to “kiosks,” we would like all “orders” to be done via a parameterized set of services and requested formally, which reduces ambiguity and enforces standardization. Not only does this force customers to select things we know how to do well, but it also reduces errors, allows for easier order tracking and updates, and paves the way for computers (and AI) to, ultimately, play a bigger role in the future. 

Q: Can you expand on your DNA Assembly and Cloning Services? 

A: Generally speaking, we offer molecular cloning and Gibson assembly. DAMP is a member of the IGSC (International Gene Synthesis Consortium), an organization formed to execute a common protocol to screen the sequences of synthetic gene orders to ensure that synthesized genes are safe. We are unique in this as our goal is to make this a completely automated process that begins when a DNA assembly job is submitted. 

Q: For your Automation Development and Consulting Services, what are the most common challenges you see from your clients? 

A: The key challenge is translating customer needs to our fixed “menu” of services. We either have to map those needs 1:1 to our services or transform either the needs or the services so that we can meet the customer requirements. When these transformations happen, we must carefully weigh the costs and benefits. We must prevent creating one-off services or efforts that other customers won’t want. Simultaneously, we must engage with as many customers as possible to meet our financial obligations to our staff and the University. 

Q: What are the most common motivations for researchers to leverage a facility such as the DAMP Lab for NGS and library prep services?

A: Setting up and maintaining NGS capabilities in-house can be prohibitively expensive for many research groups, especially in academia. By outsourcing to the DAMP lab, researchers can access these resources without the upfront costs or technical expertise needed for these instruments. With DAMP’s modular and high-throughput workflows utilizing liquid handlers, scientists can easily streamline their experimental timelines for large-scale and small-scale projects without constraints. One of the main challenges with library prep is the need for sample normalization to ensure a balanced flow cell output. DAMP’s ability to address these obstacles by precisely controlling sample inputs and outputs through every stage ensures a uniform and robust library preparation with even the most difficult or diverse sample types. 

Q: For your Clinical Testing Services, can you discuss some of the regulations you and others must comply with, especially regarding the digital management of those samples? 

A: Some of the most relevant regulations our customers must comply with are HIPAA and CLIA regulations. HIPAA regulations enforce the protection of patient data. We did ~2.5 million COVID-19 tests from 2020-2023. In our case, we put systems in place to de-identify all patient data before it even entered our system. We were able to utilize eLabNext for sample management and storage as well as storage of SOPs. SOPs must be reviewed regularly, and having them all in a central and version-controlled environment was incredibly useful for us. Additionally, sample data needs to be kept and maintained for several years after processing, which is much easier to do with a LIMS. Combining our LIMS and some integration software allowed us to create a completely paper-free lab from process start to data delivery and comply with relevant HIPAA and CLIA regulations. 

Q: From what I understand, you have both internal and external clients. Can you tell us more about the external clients and what kind of companies use your services? 

A: Our external clients, including Mitre, Align to Innovate, and Draper Labs, are interested in long-term projects highlighting specific initiatives in the larger synthetic biology community. They are also interested in proof-of-concept activities that combine multiple services, material transfers, and data analysis. 

Q: What AI tools is DAMP Lab considering, and how do you predict AI will impact your services?

A: There are two broad ways that AI can help at a cloud lab, such as DAMP. First, it can help you learn about what you have done and suggest that you bias your processes toward or away from what you have done in the past. In the former, it might be moving you toward past successes, processes that save you money since you can “combine” past results/artifacts/etc., and helping you create new things that help you cover the “design space” intelligently. Hence, you have more data that covers more examples to help you further learn. The latter might move you away from duplicate efforts, past failures, or what might be an incremental design.

The second way AI can be used is to examine what users request from the lab. This allows us to preemptively order materials, expand our service offerings and bundles, monitor activity for biosecurity threats, and propose alternative workflows to users based on other successful customer experiences. 

The Future of the DAMP Lab

The DAMP Lab at Boston University exemplifies a new breed of core labs that transcend traditional boundaries to become innovation hubs within academia. By leveraging cutting-edge automation, extensive molecular biology protocols, and an unwavering commitment to reproducibility and scalability, the DAMP Lab supports high-throughput research and drives it forward. Their unique approach to virtual interfacing and AI integration positions them at the forefront of synthetic biology, offering a blueprint for the future of research facilities. The insights shared by Dr. Douglas Densmore illuminate the lab's pivotal role in advancing scientific discovery and translating academic research into societal applications. As the landscape of life science research continues to evolve, the DAMP Lab’s innovative methodologies and services will undoubtedly play a crucial role in shaping the future of this field.

To learn more about the DAMP Lab, visit www.damplab.org/

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The Design, Automation, Manufacturing, and Processes (DAMP) Lab and eLabNext announced a formal partnership today to coincide with the kick-off of the International Workshop for BioManufacturing Automation 2024 at Boston University (BU). The cooperative plan will focus on building an ordering platform for the DAMP lab’s suite of molecular biology services, which will be called DAMP Lab Canvas, and integrating it with the eLabNext Digital Lab Platform (DLP). 

“This initiative could provide an open-ecosystem software to biotech companies and the entire science community that could streamline their manufacturing and discovery processes,” explains Professor Douglas Densmore, Director of the DAMP Lab. “We chose to collaborate with eLabNext because the platform is so easy to use and the positive, supportive relationship we’ve developed over years of working alongside one another.”

For the past few years, the DAMP Lab and eLabNext have worked together, most notably during the COVID-19 pandemic, to process 2.4 million COVID-19 tests between 2020 and 2022 to limit the spread of the virus across the BU campus. The eLabNext DLP was integral in this effort, acting as a robust ELN & LIMS for protocol storage, inventory management, and sample tracking. 

“This collaboration is rooted in an alignment on several foundational values, all to encourage innovation in the scientific community,” says Zareh Zurabyan, Head of eLabNext, Americas. “Creating the tools for any organization to build an ecosystem that connects all of their digital needs to optimize their physical lab operations is a win for everyone. On a more granular level, this collaboration simplifies the ordering process, connects customers directly with vendors, and facilitates the transfer of protocols and other information between eLabNext and other laboratory systems. Together, we hope to garner more engagement in automated LIMS management and ease the burden of order placement with the DAMP Lab.” 

About DAMP Lab at BU

The mission of the DAMP lab at Boston University is to develop novel biological systems using formal representations of protocols and experiments for the specify-design-build-test cycle. This will allow for faster, more scalable, and reproducible research results that can be transitioned from academia to society. They use their expertise to deliver consistent, reproducible, and high-throughput results that can be shared among researchers. These characteristics are vital to address synthetic biology-related research efforts where time, cost, scalability, and result quality are paramount. The DAMP Lab offers over 45 molecular biology protocols, including DNA assembly, PCR, DNA/RNA purification, cloning (transformation, plating, colony picking, DNA quantification), preparation of libraries for next-generation sequencing, gene reporter assays, flow cytometry sample preparation, among others.

Press contact: 

Name: Courtney Tretheway
Operations Director, DAMP Lab
Email: catret@bu.edu
Website: https://www.damplab.org/

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Navigating Lab Management Challenges with Digital Solutions

In the dynamic, fast-paced world of life science labs, the role of the lab manager is nothing short of pivotal. These professionals are tasked with the delicate balancing act of driving research forward while maintaining meticulous operational standards. Lab managers are the unsung heroes who ensure the smooth and efficient operation of their laboratories, often working in the background to make sure everything runs seamlessly.

With the increasing complexity and scale of modern scientific operations, Lab Management has become a challenging task. There are many challenges that lab managers face on a daily basis, from maintaining compliance with regulations to ensuring efficient use of resources and equipment. To navigate these challenges effectively, lab managers must be adept in juggling multiple responsibilities.

In the digital age, lab managers don't have to face these challenges alone. Digital Lab Platforms, such as eLabNext, combine ELN and LIMS to serve as invaluable allies, offering state-of-the-art features that streamline operations, enhance data management, and boost overall productivity.

In this blog, we will highlight:

• Core responsibilities of a Lab Manager
• Challenges faced by Lab Managers without digital tools
• Lab management simplified with digital lab platforms

Read on as we explore the role of the lab manager, understand the common hurdles they face, and explore how digital lab solutions can streamline operations. We'll share how eLabNext can automate routine tasks, optimize workflows, ensure regulatory compliance, and transform data management. Whether you're a seasoned lab manager or new to the role, this guide will offer insights into making your lab more efficient and compliant.

Core responsibilities of a Lab Manager

A lab manager wears many hats, each crucial for the lab’s success, ensuring that the laboratory operates smoothly and efficiently. These responsibilities include:

• Ensuring compliance with regulations and standards: Staying up-to-date with the latest industry regulations and safety standards is vital, as it helps prevent legal issues and ensures that the lab maintains its credibility and integrity.
  

• Maintaining accurate inventory of lab supplies: Keeping track of all necessary materials, from reagents to equipment, ensures that experiments can proceed without interruption. This includes ordering supplies in advance to avoid shortages and monitoring expiration dates to maintain quality.
  

• Scheduling staff efficiently: Coordinating schedules to meet project deadlines while balancing workloads helps maintain a motivated and productive team. This task involves understanding the strengths and availability of each team member to allocate tasks effectively.
  

• Implementing new technologies: Introducing and integrating cutting-edge technologies can lead to better research outcomes and more comprehensive data analysis. This involves staying informed about technological advancements and training staff on new tools.
  

• Tracking experiment quality and safety: Monitoring the quality and safety of experiments ensures that research integrity is upheld. This involves setting clear protocols, conducting regular safety checks, and maintaining detailed records of all procedures and outcomes.
  

• Managing budgets: Allocating financial resources wisely is crucial to maximize research outputs. This includes careful planning and monitoring of expenditures, ensuring that funds are used efficiently and effectively to support the lab's goals.
  

• Fostering a collaborative environment: Encouraging teamwork and communication among staff members drives innovation. Creating a positive and inclusive work culture helps bring diverse perspectives together, leading to creative solutions and breakthroughs.

Key Lab Manager Skills

To successfully fulfill these responsibilities, a lab manager needs a unique skill set:

• Organizational skills to manage multiple tasks and projects.

• Attention to detail to ensure accuracy in all lab operations.

• Leadership abilities to guide and support the lab team.

• Technical expertise to understand and implement new technologies.

• Communication skills to facilitate collaboration and knowledge sharing.

• Problem-solving abilities to address and resolve lab issues swiftly.

Challenges faced by Lab Managers without digital tools

Managing a laboratory is a complex and multifaceted role that requires balancing numerous responsibilities, all of which must be executed with precision and efficiency. Lab managers oversee everything from personnel and budget management to compliance and resource allocation. Without the support of digital tools, many of these tasks become more time-consuming, error-prone, and difficult to coordinate. Below are some of the key challenges lab managers face, particularly in a non-digitalized environment:

Manual inventory management

Tracking lab supplies, reagents, and equipment manually is one of the most time-consuming aspects of lab management. Without digital inventory management systems, lab managers must rely on spreadsheets or even paper records to track what’s in stock, when items need reordering, and whether perishable items are still valid. This leads to over-ordering, stockouts, and increased waste, all of which inflate operational costs and reduce efficiency.

Data entry and documentation errors

Accurate record-keeping is crucial for maintaining data integrity, complying with regulations, and conducting reliable research. When documentation is handled manually, the chances for errors in data entry, mislabeling, or loss of information are significantly higher. These errors can compromise research results, delay projects, and lead to costly rework, especially in highly regulated labs.

‍Compliance and audit preparation

Staying compliant with industry regulations, such as Good Laboratory Practices (GLP) or ISO standards, is a vital part of a lab manager's job. Preparing for audits and inspections without digital tools means maintaining paper trails, manually updating documentation, and constantly monitoring for regulatory changes. This can lead to missed deadlines, incomplete records, or non-compliance, which could result in fines or reputational damage.

Time-consuming workflow management

Coordinating lab activities, ensuring that experiments run smoothly, and keeping track of ongoing projects is a huge responsibility. Without a centralized system to automate workflows and track progress, lab managers must rely on fragmented communication channels and manual task assignments. This results in inefficient use of staff time, missed deadlines, and potential bottlenecks that can delay research outputs.

Inefficient team collaboration

In many labs, the team comprises researchers, technicians, and other staff working on different projects. When communication and collaboration are handled manually, it becomes challenging to ensure that everyone has access to the same protocols, data, and updates in real-time. This lack of coordination can lead to duplicate work, inconsistent procedures, and misaligned team efforts, all of which diminish lab productivity.

Limited access to real-time data

Lab managers need up-to-date information on experiments, inventory, and resource availability to make informed decisions. In a non-digital environment, data is often stored in disparate systems or even on paper, making it difficult to access real-time insights. Without real-time data, lab managers may make decisions based on outdated or incomplete information, leading to inefficiencies, errors, and wasted resources.

Overwhelming administrative workload

Lab managers often find themselves bogged down by administrative tasks such as data entry, scheduling, inventory tracking, and report generation. Without digital tools to automate these routine tasks, the administrative burden can consume significant time and energy, diverting attention away from strategic planning and innovation. This results in lower overall productivity missed opportunities for process improvements, and increased stress for the lab manager.

Lab management simplified with digital lab platforms

Embracing digital tools, such as eLabNext’s comprehensive Digital Lab Platform, brings substantial improvements to lab management operations, simplifying many of the challenges lab managers face.

• Centralized data and sample management: eLabNext’s platform centralizes all lab data, specimens, and experimental records in one place. This eliminates the issue of fragmented data, ensuring all information is easily accessible and securely stored. Lab managers can oversee every aspect of the lab’s operations, from sample tracking to protocol management, in one integrated system.

• Automation of routine tasks: Routine tasks like inventory management, sample labeling, and compliance checks can be automated through eLabNext's platform. Automation drastically reduces manual errors, frees up time for lab managers to focus on strategic decisions, and helps in maintaining consistency in processes across the lab.

• Real-time tracking and visibility: Digital tools offer real-time tracking for specimen management, allowing lab managers to instantly see the status of samples, equipment, and resources. This reduces the risk of mismanagement and ensures that everything is accounted for at all times. The ability to access up-to-the-minute data empowers lab managers to make informed decisions faster.

• Enhanced compliance and reporting: Managing regulatory compliance becomes more efficient with eLabNext’s Digital Lab Platform. Built-in audit trails, automated documentation, and protocol management features ensure that lab activities remain compliant with regulations. Detailed reports can be generated with minimal effort, ensuring that lab managers are always prepared for audits.

• Seamless collaboration across teams: eLabNext’s platform fosters seamless collaboration among lab teams, regardless of their location. Lab managers can assign tasks, share protocols, and monitor progress in real time, ensuring that everyone is working with the same updated information. This fosters a collaborative environment and reduces communication bottlenecks.
  
  
• Customizability: Every lab is unique, and eLabNext’s Digital Lab Platform can be tailored to meet the specific needs of any lab, whether it's a clinical, biotech, or research-focused environment. This flexibility ensures that lab managers have a solution that adapts to their workflow, making their operations smoother and more efficient.

By adopting a comprehensive platform with dual ELN/LIMS functionality like eLabNext, lab managers can simplify their daily operations, reduce inefficiencies, and focus on driving innovation in the lab.

Taking the guesswork out of lab management 

Lab managers play an invaluable role in ensuring the smooth and efficient operation of any laboratory. Their responsibilities span from managing workflows and resources to ensuring compliance and fostering collaboration among team members. However, without the support of digital tools, these tasks can become time-consuming, error-prone, and difficult to manage.

The adoption of a Digital Lab Platform, such as eLabNext, offers lab managers the tools they need to streamline operations, enhance compliance, and reduce administrative burdens. By automating routine tasks, providing real-time tracking, and centralizing data management, digital solutions empower lab managers to focus on innovation and drive the lab’s success.

Ready to simplify your lab management tasks? Explore how eLabNext’s Digital Lab Platform can transform your operations and help you meet the demands of modern scientific research. Book a free personal demo today!

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