Core labs are essential in academic life science research settings. They provide centralized facilities equipped with advanced technologies and expertise. These labs offer services, including high-throughput sequencing, microscopy, proteomics, and bioinformatics support, which are often too costly or complex for individual labs to manage independently.

However, specific core labs, such as the DAMP Lab at Boston University, can go well beyond this model, acting as their own innovation ecosystems and driving research initiatives to new heights. These unique few operate like incubators, a unique position within the academic space. 

eLabNext got acquainted with the DAMP Lab – which stands for Design, Automation, Manufacturing, and Processes – during the COVID-19 pandemic as they transformed their operations to manage over 10,000 samples a day, with multi-million API calls on an hourly basis, integration with three databases, and several Hamilton liquid handling robots. 

And that only scratches the surface of what the DAMP lab does. The lab aims to develop novel biological systems using formal representations of protocols and experiments for the specify-design-build-test cycle. This will allow for faster, more scalable, and reproducible research results that can be transitioned from academia to society.

In this interview, we sit down with PI Douglas Densmore, PhD, to learn more about DAMP Lab and their work! Enjoy! 

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Q: Please tell us a little bit about DAMP Lab and the kind of services that you provide.

A: The mission of the DAMP lab is to develop novel biological systems using formal representations of protocols and experiments for the specify-design-build-test cycle. This will allow for faster, more scalable, and reproducible research results that can be transitioned from academia to society. The DAMP lab uses its expertise to deliver consistent, reproducible, and high-throughput results that researchers can share. These characteristics are vital to address synthetic biology-related research efforts where time, cost, scalability, and result quality are paramount. We offer over 45 molecular biology protocols, including DNA assembly, PCR, DNA/RNA purification, cloning (e.g., transformation, plating, colony picking, and DNA quantification), preparation of libraries for next-generation sequencing (NGS), gene reporter assays, flow cytometry sample preparation, among others. We also offer automation development, consulting, and clinical testing services.

Our operations are staffed by myself, Professor Cathie Klapperich, Lab Operations Manager Courtney Tretheway, and several talented staff members of research associates, technologists, automation engineers, and software engineers.

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Q: How do you differentiate yourself from other core labs?

A: A key differentiation point is that our goal is to be completely “virtual” in that you only interface with software. That interaction can be manual (via a website) or programmatic via a connection to another software tool (e.g., “click to checkout” in a DNA sequence editor). In the same way fast food restaurants are moving to “kiosks,” we would like all “orders” to be done via a parameterized set of services and requested formally, which reduces ambiguity and enforces standardization. Not only does this force customers to select things we know how to do well, but it also reduces errors, allows for easier order tracking and updates, and paves the way for computers (and AI) to, ultimately, play a bigger role in the future. 

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Q: Can you expand on your DNA Assembly and Cloning Services? 

A: Generally speaking, we offer molecular cloning and Gibson assembly. DAMP is a member of the IGSC (International Gene Synthesis Consortium), an organization formed to execute a common protocol to screen the sequences of synthetic gene orders to ensure that synthesized genes are safe. We are unique in this as our goal is to make this a completely automated process that begins when a DNA assembly job is submitted. 

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Q: For your Automation Development and Consulting Services, what are the most common challenges you see from your clients? 

A: The key challenge is translating customer needs to our fixed “menu” of services. We either have to map those needs 1:1 to our services or transform either the needs or the services so that we can meet the customer requirements. When these transformations happen, we must carefully weigh the costs and benefits. We must prevent creating one-off services or efforts that other customers won’t want. Simultaneously, we must engage with as many customers as possible to meet our financial obligations to our staff and the University. 

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Q: What are the most common motivations for researchers to leverage a facility such as the DAMP Lab for NGS and library prep services?

A: Setting up and maintaining NGS capabilities in-house can be prohibitively expensive for many research groups, especially in academia. By outsourcing to the DAMP lab, researchers can access these resources without the upfront costs or technical expertise needed for these instruments. With DAMP’s modular and high-throughput workflows utilizing liquid handlers, scientists can easily streamline their experimental timelines for large-scale and small-scale projects without constraints. One of the main challenges with library prep is the need for sample normalization to ensure a balanced flow cell output. DAMP’s ability to address these obstacles by precisely controlling sample inputs and outputs through every stage ensures a uniform and robust library preparation with even the most difficult or diverse sample types. 

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Q: For your Clinical Testing Services, can you discuss some of the regulations you and others must comply with, especially regarding the digital management of those samples? 

A: Some of the most relevant regulations our customers must comply with are HIPAA and CLIA regulations. HIPAA regulations enforce the protection of patient data. We did ~2.5 million COVID-19 tests from 2020-2023. In our case, we put systems in place to de-identify all patient data before it even entered our system. We were able to utilize eLabNext for sample management and storage as well as storage of SOPs. SOPs must be reviewed regularly, and having them all in a central and version-controlled environment was incredibly useful for us. Additionally, sample data needs to be kept and maintained for several years after processing, which is much easier to do with a LIMS. Combining our LIMS and some integration software allowed us to create a completely paper-free lab from process start to data delivery and comply with relevant HIPAA and CLIA regulations. 

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Q: From what I understand, you have both internal and external clients. Can you tell us more about the external clients and what kind of companies use your services? 

A: Our external clients, including Mitre, Align to Innovate, and Draper Labs, are interested in long-term projects highlighting specific initiatives in the larger synthetic biology community. They are also interested in proof-of-concept activities that combine multiple services, material transfers, and data analysis. 

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Q: What AI tools is DAMP Lab considering, and how do you predict AI will impact your services?

A: There are two broad ways that AI can help at a cloud lab, such as DAMP. First, it can help you learn about what you have done and suggest that you bias your processes toward or away from what you have done in the past. In the former, it might be moving you toward past successes, processes that save you money since you can “combine” past results/artifacts/etc., and helping you create new things that help you cover the “design space” intelligently. Hence, you have more data that covers more examples to help you further learn. The latter might move you away from duplicate efforts, past failures, or what might be an incremental design.

The second way AI can be used is to examine what users request from the lab. This allows us to preemptively order materials, expand our service offerings and bundles, monitor activity for biosecurity threats, and propose alternative workflows to users based on other successful customer experiences. 

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The Future of the DAMP Lab

The DAMP Lab at Boston University exemplifies a new breed of core labs that transcend traditional boundaries to become innovation hubs within academia. By leveraging cutting-edge automation, extensive molecular biology protocols, and an unwavering commitment to reproducibility and scalability, the DAMP Lab supports high-throughput research and drives it forward. Their unique approach to virtual interfacing and AI integration positions them at the forefront of synthetic biology, offering a blueprint for the future of research facilities. The insights shared by Dr. Douglas Densmore illuminate the lab's pivotal role in advancing scientific discovery and translating academic research into societal applications. As the landscape of life science research continues to evolve, the DAMP Lab’s innovative methodologies and services will undoubtedly play a crucial role in shaping the future of this field.

The DAMP Lab is hosting the 3^rd International Workshop on BioManufacturing Automation (IWBMA) from November 16^th to 19^th at Boston University. For more information about the IWBMA, please visit https://www.damplab.org/iwbma. 

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To learn more about the DAMP Lab, visit www.damplab.org/

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The Design, Automation, Manufacturing, and Processes (DAMP) Lab and eLabNext announced a formal partnership today to coincide with the kick-off of the International Workshop for BioManufacturing Automation 2024 at Boston University (BU). The cooperative plan will focus on building an ordering platform for the DAMP lab’s suite of molecular biology services, which will be called DAMP Lab Canvas, and integrating it with the eLabNext Digital Lab Platform (DLP). 

“This initiative could provide an open-ecosystem software to biotech companies and the entire science community that could streamline their manufacturing and discovery processes,” explains Professor Douglas Densmore, Director of the DAMP Lab. “We chose to collaborate with eLabNext because the platform is so easy to use and the positive, supportive relationship we’ve developed over years of working alongside one another.”

For the past few years, the DAMP Lab and eLabNext have worked together, most notably during the COVID-19 pandemic, to process 2.4 million COVID-19 tests between 2020 and 2022 to limit the spread of the virus across the BU campus. The eLabNext DLP was integral in this effort, acting as a robust ELN & LIMS for protocol storage, inventory management, and sample tracking. 

“This collaboration is rooted in an alignment on several foundational values, all to encourage innovation in the scientific community,” says Zareh Zurabyan, Head of eLabNext, Americas. “Creating the tools for any organization to build an ecosystem that connects all of their digital needs to optimize their physical lab operations is a win for everyone. On a more granular level, this collaboration simplifies the ordering process, connects customers directly with vendors, and facilitates the transfer of protocols and other information between eLabNext and other laboratory systems. Together, we hope to garner more engagement in automated LIMS management and ease the burden of order placement with the DAMP Lab.” 

About DAMP Lab at BU

The mission of the DAMP lab at Boston University is to develop novel biological systems using formal representations of protocols and experiments for the specify-design-build-test cycle. This will allow for faster, more scalable, and reproducible research results that can be transitioned from academia to society. They use their expertise to deliver consistent, reproducible, and high-throughput results that can be shared among researchers. These characteristics are vital to address synthetic biology-related research efforts where time, cost, scalability, and result quality are paramount. The DAMP Lab offers over 45 molecular biology protocols, including DNA assembly, PCR, DNA/RNA purification, cloning (transformation, plating, colony picking, DNA quantification), preparation of libraries for next-generation sequencing, gene reporter assays, flow cytometry sample preparation, among others.

Press contact: 

Name: Courtney Tretheway
Operations Director, DAMP Lab
Email: catret@bu.edu
Website: https://www.damplab.org/

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Navigating Lab Management Challenges with Digital Solutions

In the dynamic, fast-paced world of life science labs, the role of the lab manager is nothing short of pivotal. These professionals are tasked with the delicate balancing act of driving research forward while maintaining meticulous operational standards. Lab managers are the unsung heroes who ensure the smooth and efficient operation of their laboratories, often working in the background to make sure everything runs seamlessly.

With the increasing complexity and scale of modern scientific operations, Lab Management has become a challenging task. There are many challenges that lab managers face on a daily basis, from maintaining compliance with regulations to ensuring efficient use of resources and equipment. To navigate these challenges effectively, lab managers must be adept in juggling multiple responsibilities.

In the digital age, lab managers don't have to face these challenges alone. Digital Lab Platforms, such as eLabNext, combine ELN and LIMS to serve as invaluable allies, offering state-of-the-art features that streamline operations, enhance data management, and boost overall productivity.

In this blog, we will highlight:

• Core responsibilities of a Lab Manager
• Challenges faced by Lab Managers without digital tools
• Lab management simplified with digital lab platforms

Read on as we explore the role of the lab manager, understand the common hurdles they face, and explore how digital lab solutions can streamline operations. We'll share how eLabNext can automate routine tasks, optimize workflows, ensure regulatory compliance, and transform data management. Whether you're a seasoned lab manager or new to the role, this guide will offer insights into making your lab more efficient and compliant.

Core responsibilities of a Lab Manager

A lab manager wears many hats, each crucial for the lab’s success, ensuring that the laboratory operates smoothly and efficiently. These responsibilities include:

• Ensuring compliance with regulations and standards: Staying up-to-date with the latest industry regulations and safety standards is vital, as it helps prevent legal issues and ensures that the lab maintains its credibility and integrity.
  

• Maintaining accurate inventory of lab supplies: Keeping track of all necessary materials, from reagents to equipment, ensures that experiments can proceed without interruption. This includes ordering supplies in advance to avoid shortages and monitoring expiration dates to maintain quality.
  

• Scheduling staff efficiently: Coordinating schedules to meet project deadlines while balancing workloads helps maintain a motivated and productive team. This task involves understanding the strengths and availability of each team member to allocate tasks effectively.
  

• Implementing new technologies: Introducing and integrating cutting-edge technologies can lead to better research outcomes and more comprehensive data analysis. This involves staying informed about technological advancements and training staff on new tools.
  

• Tracking experiment quality and safety: Monitoring the quality and safety of experiments ensures that research integrity is upheld. This involves setting clear protocols, conducting regular safety checks, and maintaining detailed records of all procedures and outcomes.
  

• Managing budgets: Allocating financial resources wisely is crucial to maximize research outputs. This includes careful planning and monitoring of expenditures, ensuring that funds are used efficiently and effectively to support the lab's goals.
  

• Fostering a collaborative environment: Encouraging teamwork and communication among staff members drives innovation. Creating a positive and inclusive work culture helps bring diverse perspectives together, leading to creative solutions and breakthroughs.

Key Lab Manager Skills

To successfully fulfill these responsibilities, a lab manager needs a unique skill set:

• Organizational skills to manage multiple tasks and projects.

• Attention to detail to ensure accuracy in all lab operations.

• Leadership abilities to guide and support the lab team.

• Technical expertise to understand and implement new technologies.

• Communication skills to facilitate collaboration and knowledge sharing.

• Problem-solving abilities to address and resolve lab issues swiftly.

Challenges faced by Lab Managers without digital tools

Managing a laboratory is a complex and multifaceted role that requires balancing numerous responsibilities, all of which must be executed with precision and efficiency. Lab managers oversee everything from personnel and budget management to compliance and resource allocation. Without the support of digital tools, many of these tasks become more time-consuming, error-prone, and difficult to coordinate. Below are some of the key challenges lab managers face, particularly in a non-digitalized environment:

Manual inventory management

Tracking lab supplies, reagents, and equipment manually is one of the most time-consuming aspects of lab management. Without digital inventory management systems, lab managers must rely on spreadsheets or even paper records to track what’s in stock, when items need reordering, and whether perishable items are still valid. This leads to over-ordering, stockouts, and increased waste, all of which inflate operational costs and reduce efficiency.

Data entry and documentation errors

Accurate record-keeping is crucial for maintaining data integrity, complying with regulations, and conducting reliable research. When documentation is handled manually, the chances for errors in data entry, mislabeling, or loss of information are significantly higher. These errors can compromise research results, delay projects, and lead to costly rework, especially in highly regulated labs.

‍Compliance and audit preparation

Staying compliant with industry regulations, such as Good Laboratory Practices (GLP) or ISO standards, is a vital part of a lab manager's job. Preparing for audits and inspections without digital tools means maintaining paper trails, manually updating documentation, and constantly monitoring for regulatory changes. This can lead to missed deadlines, incomplete records, or non-compliance, which could result in fines or reputational damage.

Time-consuming workflow management

Coordinating lab activities, ensuring that experiments run smoothly, and keeping track of ongoing projects is a huge responsibility. Without a centralized system to automate workflows and track progress, lab managers must rely on fragmented communication channels and manual task assignments. This results in inefficient use of staff time, missed deadlines, and potential bottlenecks that can delay research outputs.

Inefficient team collaboration

In many labs, the team comprises researchers, technicians, and other staff working on different projects. When communication and collaboration are handled manually, it becomes challenging to ensure that everyone has access to the same protocols, data, and updates in real-time. This lack of coordination can lead to duplicate work, inconsistent procedures, and misaligned team efforts, all of which diminish lab productivity.

Limited access to real-time data

Lab managers need up-to-date information on experiments, inventory, and resource availability to make informed decisions. In a non-digital environment, data is often stored in disparate systems or even on paper, making it difficult to access real-time insights. Without real-time data, lab managers may make decisions based on outdated or incomplete information, leading to inefficiencies, errors, and wasted resources.

Overwhelming administrative workload

Lab managers often find themselves bogged down by administrative tasks such as data entry, scheduling, inventory tracking, and report generation. Without digital tools to automate these routine tasks, the administrative burden can consume significant time and energy, diverting attention away from strategic planning and innovation. This results in lower overall productivity missed opportunities for process improvements, and increased stress for the lab manager.

Lab management simplified with digital lab platforms

Embracing digital tools, such as eLabNext’s comprehensive Digital Lab Platform, brings substantial improvements to lab management operations, simplifying many of the challenges lab managers face.

• Centralized data and sample management: eLabNext’s platform centralizes all lab data, specimens, and experimental records in one place. This eliminates the issue of fragmented data, ensuring all information is easily accessible and securely stored. Lab managers can oversee every aspect of the lab’s operations, from sample tracking to protocol management, in one integrated system.

• Automation of routine tasks: Routine tasks like inventory management, sample labeling, and compliance checks can be automated through eLabNext's platform. Automation drastically reduces manual errors, frees up time for lab managers to focus on strategic decisions, and helps in maintaining consistency in processes across the lab.

• Real-time tracking and visibility: Digital tools offer real-time tracking for specimen management, allowing lab managers to instantly see the status of samples, equipment, and resources. This reduces the risk of mismanagement and ensures that everything is accounted for at all times. The ability to access up-to-the-minute data empowers lab managers to make informed decisions faster.

• Enhanced compliance and reporting: Managing regulatory compliance becomes more efficient with eLabNext’s Digital Lab Platform. Built-in audit trails, automated documentation, and protocol management features ensure that lab activities remain compliant with regulations. Detailed reports can be generated with minimal effort, ensuring that lab managers are always prepared for audits.

• Seamless collaboration across teams: eLabNext’s platform fosters seamless collaboration among lab teams, regardless of their location. Lab managers can assign tasks, share protocols, and monitor progress in real time, ensuring that everyone is working with the same updated information. This fosters a collaborative environment and reduces communication bottlenecks.
  
  
• Customizability: Every lab is unique, and eLabNext’s Digital Lab Platform can be tailored to meet the specific needs of any lab, whether it's a clinical, biotech, or research-focused environment. This flexibility ensures that lab managers have a solution that adapts to their workflow, making their operations smoother and more efficient.

By adopting a comprehensive platform with dual ELN/LIMS functionality like eLabNext, lab managers can simplify their daily operations, reduce inefficiencies, and focus on driving innovation in the lab.

Taking the guesswork out of lab management 

Lab managers play an invaluable role in ensuring the smooth and efficient operation of any laboratory. Their responsibilities span from managing workflows and resources to ensuring compliance and fostering collaboration among team members. However, without the support of digital tools, these tasks can become time-consuming, error-prone, and difficult to manage.

The adoption of a Digital Lab Platform, such as eLabNext, offers lab managers the tools they need to streamline operations, enhance compliance, and reduce administrative burdens. By automating routine tasks, providing real-time tracking, and centralizing data management, digital solutions empower lab managers to focus on innovation and drive the lab’s success.

Ready to simplify your lab management tasks? Explore how eLabNext’s Digital Lab Platform can transform your operations and help you meet the demands of modern scientific research. Book a free personal demo today!

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Managing lab specimens is one of the most critical yet complex sample management tasks. Lab specimen management plays a critical role in research labs, clinical settings, and beyond, ensuring that samples are correctly collected, tracked, stored, and preserved. However, many labs still rely on manual processes to manage their specimens, leading to inefficiencies, errors, and data mismanagement. As a result, these outdated methods create challenges that can slow down research, lead to sample loss, and compromise data integrity.

This is where digital lab solutions, like eLabNext's Digital Lab Platform (DLP), step in. By leveraging comprehensive digital solutions, labs can automate and integrate key processes, significantly improving specimen management. 

In this guide, we'll explore: 

• What is lab specimen management?
• Common challenges faced in lab specimen management
• The value of adopting a Digital Lab Platform
• Top tips for effective lab specimen management

Read on as we delve deeper into lab specimen management. We'll highlight the common challenges faced, explore the benefits of digital solutions, and share our top tips for mastering your lab specimens.

‍What is lab specimen management?

Lab specimen management refers to the process of handling, tracking, storing, and preserving biological or chemical specimens used in research, diagnostics, and testing. Whether working in a clinical lab handling patient samples or a research lab working with animal tissue, effective specimen management is crucial to ensuring research integrity, compliance, and reproducibility.

‍Key elements of specimen management:

• Collection: The proper collection of specimens is the first step. This can include biological materials like blood, tissues, and fluids, or environmental samples such as soil and water.

• Tracking: Every specimen collected must be accurately labeled and tracked from the moment of collection through to its final use or disposal.

• Storage and Preservation: Specimens must be stored under the right conditions (e.g., temperature-controlled environments) to maintain their integrity for future testing or research.

• Documentation: Detailed records of all handling, testing, and storage procedures ensure the traceability of every sample and compliance with regulatory requirements.

Common Types of Specimen

Effective specimen management ensures that labs can rely on their samples for accurate research and diagnostics. Mismanagement can result in sample contamination, data inaccuracies, and regulatory non-compliance, all of which can hinder research progress and increase costs.

Common challenges faced in lab specimen management

When labs rely on manual or legacy systems for specimen management, they often encounter significant problems that impede their efficiency and reliability. Meanwhile, the lack of automation increases the workload for lab personnel, leading to higher chances of human error and reduced overall productivity. Here are some of the most common pitfalls:

• Manual errors: Relying on manual processes like handwritten labels or manual data increases the risk of costly mistakes, such as misidentification or contamination of specimens. Mismanaged samples can compromise experiments or delay clinical results, costing valuable time and resources.

• Inefficiencies: Manually tracking specimens across multiple systems or paper logs is labor-intensive and prone to delays. Searching for samples or manually verifying data wastes staff time, reducing productivity and increasing operational costs.

• Lack of traceability: Without a robust tracking system, labs may struggle to trace the journey of a sample from collection to disposal. This can lead to regulatory non-compliance and potential legal implications.

• Data inaccuracies: Inconsistent data recording due to human error or miscommunication can lead to unreliable research outcomes and may necessitate additional rounds of data verification and correction.

• Wastage: Improper storage and handling can result in specimen degradation, contamination, and wastage, with valuable samples being rendered unusable, affecting both the efficiency and cost-effectiveness of research projects.

These challenges collectively underscore the need for robust digital transformation in specimen management.

The value of adopting a Digital Lab Platform

By adopting digital solutions like eLabNext’s Digital Lab Platform, labs can address the challenges of manual specimen management, ensuring streamlined operations, improved accuracy, and better data integrity. Below are the key benefits of transitioning to a digital system for specimen management.

‍Automated specimen tracking/RFID integration

Digital platforms like eLabNext offer automated specimen tracking by integrating advanced technologies such as barcoding and RFID. This streamlines specimen management tasks by ensuring that each sample is accurately labeled and tracked from collection to analysis. 

By providing real-time tracking throughout the specimen lifecycle, lab staff can access immediate updates on the sample's location and status. This feature saves time and ensures that samples are easy to find, eliminating the need for manual searches through multiple storage locations. This not only enhances efficiency but also improves the reliability and integrity of the entire specimen management process.

‍Specimen expiry and condition monitoring

Digital solutions offer integrations with comprehensive monitoring software for storage conditions to track factors such as temperature and humidity. This technology ensures that specimens are kept under optimal environmental settings, safeguarding their quality. Additionally, digital solutions track specimen expiry dates, guaranteeing that all samples are used within their valid timeframes. This not only reduces waste but also maintains the integrity of the samples, which is crucial for accurate research outcomes and reliable data analysis.

‍Centralized data

Featuring robust Laboratory Information Management System(LIMS) capabilities, eLabNext's centralized platform consolidates all specimen data into one cohesive system, making it easily accessible and traceable for researchers and lab technicians. This centralized management of data ensures consistency and significantly reduces the risk of discrepancies that can occur with decentralized systems. By providing a unified data repository, the platform enhances collaboration across teams, allowing for more efficient sharing of information and resources.

‍Audit trails

Digital systems help you to generate robust audit trails to record every interaction with a specimen, from collection to disposal. These audit trails ensure regulatory compliance and simplify the process of preparing for audits or inspections.

‍Scalability

eLabNext is designed to scale seamlessly to accommodate large volumes of specimens, ensuring that efficiency is never compromised, regardless of the size of the collection. This robust platform is versatile enough to manage everything from hundreds to thousands of samples, making it an ideal choice for laboratories of any size. By offering scalability, eLabNext grows and adapts to your lab’s evolving needs, eliminating the necessity for multiple systems.

With dual ELN/LIMS capabilities, the comprehensive features provided by eLabNext's Digital Lab Platform not only optimize the sample and specimen management process, but also enhance data accuracy and security.

Top tips for effective lab specimen management

We have seen the challenges of specimen management and the valuable features provided by digital solutions like eLabNext's DLP or through integrations. To optimize specimen management in your lab, consider implementing these practical tips:

• Adopt a centralized system: Implement a single digital platform to manage all aspects of specimen tracking, storage, and data management. Centralization ensures consistency, reduces errors, and improves lab efficiency.
  

• Automate routine processes: Utilize barcode or RFID technology to automate the tracking of specimens. This technology streamlines inventory management, ensures precise monitoring of specimen movements, and reduces the potential for human mistakes, ultimately leading to improved reliability and accountability in specimen tracking.
  

• Implement regular audit checks: Conduct regular audits of specimen inventory and data to identify discrepancies and ensure compliance with lab standards. Regular checks help maintain the integrity of specimen management practices.
  

• Train staff regularly: Provide ongoing training for lab personnel on the latest specimen management protocols and digital tools. Up-to-date training ensures that staff can effectively and efficiently manage specimens and adapt to new technologies.
  

• Maintain proper storage conditions: Ensure that all specimens are stored under appropriate conditions, such as correct temperature and humidity levels, to preserve their integrity and viability. Regularly check storage equipment to maintain optimal conditions.
  

• Utilize backup systems: Implement backup systems for data and specimen tracking information to prevent data loss in case of system failures. Regularly update backups and test their integrity to ensure data can be recovered when needed.

Labeled, tracked, recorded, sorted

Effective lab specimen management is essential for ensuring research integrity, maintaining regulatory compliance, and optimizing lab workflows. By transitioning to digital lab solutions like eLabNext’s Digital Lab Platform, labs can automate key processes, reduce manual errors, and enhance specimen tracking, storage, and data management.

Ready to revolutionize your specimen management process? Book a free personal demo with eLabNext today to explore how our digital solutions can enhance your lab’s efficiency, security and compliance.

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Staff turnover in a lab environment, whether due to normal career progression or larger-scale restructuring, poses a significant challenge to preserving group knowledge and maintaining research continuity. The loss of experienced personnel can lead to gaps in expertise and disrupt ongoing projects. However, with strategic planning and proactive management, labs can mitigate these risks and ensure a seamless transition. 

Here are key strategies for handling staff turnover and preserving group knowledge.

Implement Comprehensive Documentation Practices

Comprehensive documentation is the cornerstone of preserving group knowledge. Ensure all processes, experiments, and procedures are well-documented in a central repository accessible to all team members. This includes experimental protocols, data analysis methodologies, and equipment usage instructions. Leveraging digital lab notebooks can facilitate easy sharing and updating of this information.

Traditionally, experimental documentation was done using paper lab notebooks, but more recently, electronic lab notebooks (ELNs) and other digital tools have been the most reliable and easy way to ensure comprehensive documentation. Leading ELNs allow teams to create custom report templates to standardize data entry. This simplifies knowledge capture by ensuring standardization and increasing data entry efficiency. It also enhances data searchability and prevents knowledge from falling into a documentation ”black hole.” 

‍Establish Standard Operating Procedures (SOPs)

Developing and regularly updating SOPs for all critical lab operations ensures that knowledge is standardized and not dependent on any single individual. SOPs provide a consistent framework for conducting experiments and managing lab resources, making it easier for new members to adapt and for the lab to maintain quality control across transitions.

Foster a Culture of Knowledge Sharing

Encourage an environment where knowledge sharing is part of the daily routine. This can be facilitated through regular team meetings, training sessions, and mentorship programs. Pairing new hires with experienced staff for mentoring can significantly enhance the transfer of tacit knowledge that is not easily documented.

Utilize Knowledge Management Tools

Adopt knowledge management tools that effectively organize, store, and retrieve information. These tools can range from simple database solutions to more sophisticated knowledge management systems that include features like search functionality, content tagging, and access controls. Ensuring your team is trained on these tools can minimize knowledge loss during transitions.

Protocol management software, with audit trails and version control, would be one such tool for lab-specific knowledge management. Learning management systems are a niche class of software to standardize and track employee training. Generalist knowledge management platforms now offer easy integrations with a wide variety of business and scientific applications (such as your LIMS and ELN) while offering embedded AI tools to help users digest the vast quantities of information.

Plan for Knowledge Transfer

Anticipate staff changes by implementing a knowledge transfer plan for outgoing personnel. This plan should involve detailed handover sessions where departing staff can pass on important project information, insights, and ongoing work to their successors or other team members. Encourage the documentation of these insights as part of the transition process.

Addressing Larger-Scale Restructuring

The challenge of preserving knowledge becomes even more acute in the event of large-scale restructuring. It's essential to prioritize critical knowledge areas and focus on documenting and transferring this knowledge before departure. If possible, consider retaining key personnel on a part-time or consultancy basis to facilitate a smoother transition.

Conclusion

While challenging, staff turnover presents an opportunity for labs to reassess and strengthen their knowledge management practices. By implementing comprehensive documentation, fostering a culture of knowledge sharing, and planning strategically for transitions, labs can preserve essential knowledge and maintain continuity in their research efforts. Addressing turnover challenges proactively ensures that the lab remains resilient and capable of advancing its scientific mission, regardless of personnel changes.

If you're interested in how eLabNext can help you manage turnover in your lab or organization, contact us!

Efficient management of laboratory stock is essential for the smooth operation of any lab. Proper stock management is key part of Lab Inventory Management, and is critical for successfully navigating often time-sensitive research projects. 

Robust laboratory stock management ensures that necessary research materials are available exactly as and when they are required, avoiding costly delays while maintaining productivity. This involves not just keeping track of the quantity of supplies but also monitoring their expiration dates and storage conditions to ensure they remain usable. 

Inadequate lab stock management can lead to a variety of issues, ranging from wasted resources and increased costs to expired samples and disrupted research timelines. These disruptions can delay experiments and waste precious time, creating a domino effect that jeopardizes the overall success of projects. 

In this blog, we will cover:

• What is laboratory stock?
• Common challenges in laboratory stock management
• Improving laboratory stock management with digital lab solutions
• Best practices for effective laboratory stock management

Read on as we explore the challenges associated with managing lab stock and discuss how digital solutions like eLabNext for Inventory Management can help optimize your lab’s efficiency and effectiveness.

What is laboratory stock?

Laboratory stock refers to the collection of materials and resources that a laboratory uses to conduct its operations. This includes reagents, chemicals, consumables, and equipment, all of which are critical for daily lab operations. Effective management of lab stock is crucial for ensuring that all necessary materials are available when needed, preventing disruptions in lab work, and maintaining the overall efficiency of laboratory operations.

Maintaining accurate lab stock levels is vital not only for the day-to-day functioning of your lab but also for long-term planning and budgeting. Proper stock management helps laboratories avoid the pitfalls of overstocking or understocking, ensuring that resources are used efficiently and that research progresses smoothly and is delivered within project deadlines.

Common challenges in laboratory stock management

While managing laboratory stock is critical, it is not without its challenges, especially when labs rely on manual or paper-based systems. Here are some of the most common issues labs face:

Over- and under-stocking

Challenge: Labs often struggle to maintain the right balance of stock. Overstocking occurs when more materials are ordered than needed, leading to excess inventory that may expire before use. Understocking, on the other hand, happens when insufficient stock is ordered, causing delays in research or halting experiments altogether.

Consequences: Overstocking leads to wasted resources, as excess materials may become obsolete or expire. This not only increases costs but also takes up valuable storage space. Understocking can be equally detrimental, as it can disrupt research timelines and lead to missed deadlines or opportunities.

Manual tracking and human error

Challenge: Many labs still rely on manual processes to track stock levels, using spreadsheets or even paper records. This method is prone to human error, such as miscounts, data entry mistakes, or overlooked items.

Consequences: Inaccurate stock levels can lead to operational inefficiencies, such as running out of critical supplies or over-ordering materials that are already in stock. These errors increase costs and waste time as lab staff must correct discrepancies and ensure that the right materials are available.

Keeping track of expiry dates

Challenge: Managing the expiry dates of chemicals and reagents can be challenging, especially in larger labs with significant inventory. Expired materials pose safety risks and can compromise the quality of experiments.

Consequences: Using expired materials can lead to compromised experiments, invalid results and safety hazards. Additionally, the disposal of expired materials contributes to waste and increases operational costs.

Inefficient reordering processes

Challenge: Traditional reordering processes often involve manually checking stock levels and placing orders, which can be slow and prone to oversight. This can result in stockouts or delays in receiving critical supplies.

Consequences: Inefficient reordering processes can disrupt lab schedules and delay experiments, especially when essential materials are not available on time. This not only hampers productivity but can also increase costs if urgent orders or expedited shipping are required.

These common challenges and consequences underscore the importance of implementing robust laboratory stock management practices. A sure way to achieve this is by leveraging digital solutions designed to boost efficiency and consistency in stock management.

Improving laboratory stock management with digital lab solutions

Implementing digital lab solutions is an effective way to overcome the challenges of managing laboratory stock. In particular, the eLabNext Digital Lab Platform, a combination of ELN and LIMS, offers a range of features that significantly improve stock management processes and overcome the pitfalls of manual lab stock management.

Automated stock tracking

eLabNext automates the tracking of lab stock, eliminating the need for manual input and minimizing the risk of errors. The system records all stock movements, updates inventory levels in real time, and provides a clear overview of available resources.

Automated tracking saves time and ensures more accurate stock levels. Lab staff no longer need to manually record inventory changes, reducing the likelihood of errors and freeing up time for more critical tasks.

Real-time stock monitoring

One of the main features of inventory management software like eLabNext, is the ability to monitor stock levels in real-time. The software provides alerts for low stock levels or approaching expiry dates, allowing labs to act promptly to replenish supplies or use materials before they expire.

Real-time monitoring ensures that labs are always prepared with the necessary materials, avoiding disruptions caused by stockouts or expired items. This feature helps labs maintain optimal stock levels and supports continuous operations.

Expiry date tracking

eLabNext helps track and manage the expiry dates of all lab stock items. The system automatically alerts users when items have reached their expiry date, ensuring that materials are used in a timely manner or reordered as needed.

Effective expiry date tracking reduces waste by ensuring that materials are used before they expire. This not only saves costs but also ensures that only safe and effective materials are used in lab work, maintaining the integrity of experiments.

Automated reordering

eLabNext can facilitate the reordering process based on predefined thresholds. When stock levels drop below a certain point, the system can generate and prepare your purchase orders, ensuring that materials are reordered promptly.

Automated reordering reduces the risk of stockouts and eliminates the need for manual reordering. Labs can ensure that they always have the necessary materials on hand, without the risk of overstocking or running out of critical supplies.

Best practices for effective laboratory stock management

To maximize the benefits of digital lab solutions and ensure efficient stock management in your lab, consider adopting the following best practices:

• Conduct regular audits: Conduct regular stock audits to ensure that inventory records match actual stock levels. This helps identify discrepancies and ensures that the inventory system remains accurate.

• Provide proper training: Provide comprehensive training to lab staff on how to use digital tools like eLabNext effectively. Well-trained staff are more likely to use the system correctly and maximize its benefits.

• Set your reorder points: Establish proper reorder points for each stock item to maintain optimal levels and prevent disruptions. These points should be based on historical usage patterns and lead times for reordering.

• Make use of reporting features: Leverage the reporting features in digital inventory systems to analyse stock usage trends, monitor inventory costs and make informed purchasing decisions. These insights can help labs optimize their stock management processes.

• Implement a first-in, first-out (FIFO) system: This practice helps prevent waste by reducing the likelihood of items expiring before they are used. Rotating stock is particularly important for perishable items, such as reagents and chemicals, where shelf life is a critical factor.

• Plan for contingencies: Develop contingency plans for unexpected situations, such as supply chain disruptions, urgent research demands, or sudden changes in stock levels. This might include maintaining a small reserve of critical items or establishing agreements with multiple suppliers.

Stocking up on success

Efficient management of laboratory stock is crucial for ensuring that labs run smoothly and maintain productivity. Digital solutions like eLabNext offer powerful tools to automate stock tracking, monitor inventory in real-time, manage expiry dates and streamline reordering processes. Implementing these solutions can help labs reduce waste, save time and ensure that they always have the necessary materials on hand.

Ready to elevate your lab’s stock management? Feel the benefits of digital inventory management for yourself with a free personal demo.

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Today, eLabNext, an Eppendorf Group company offering a flexible Digital Laboratory Platform equipped with a Laboratory Information Management System (LIMS) and Electronic Lab Notebook (ELN), announced that its platform is now compatible with LabTAG’s, industry-leading laboratory labels and identification products, available through GA International. The strategic partnership provides the scientific community with a complete sample management system for accurate sample tracking, efficient reagent and equipment management, optimized lab workflows, and future-proofed lab operations by combining reliable labeling with efficient data management. 

LabTAG’s labels are engineered for maximum durability, maintaining adhesion and legibility even under the most extreme conditions, such as long-term storage in liquid nitrogen or exposure to chemicals, thereby safeguarding sample integrity and supporting rigorous research protocols. Widely used in medical research and clinical laboratories, LabTAG labels are a perfect complement to the eLabNext platform.

“We are thrilled to partner with eLabNext, a leader in delivering flexible, user-friendly LIMS solutions that cater to the diverse and ever-changing needs of modern laboratories,” said George Ambartsoumian, Founder and CEO of GA International. “Our partnership ensures that our labeling solutions integrate seamlessly with eLabNext’s LIMS platform, providing a comprehensive and efficient sample management system that enhances accuracy, streamlines lab operations, and supports cutting-edge scientific research.”

“LabTAG has set the standard in cryogenic and chemical resistant labeling for research labs, biobanks, and healthcare institutions,” comments Zareh Zurabyan, Head of eLabNext, Americas. “Our platform's full compatibility with LabTAG products, various printers, and sample identification solutions further strengthens our mission to offer an end-to-end laboratory sample management solution.” 

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About GA International

GA International has over 25 years of experience as a leading manufacturer of specialty labels, supplying laboratory identification solutions to biomedical research labs, biobanks, hospitals, and other healthcare institutions. Since its inception, GA International has become a worldwide leader in cryogenic and chemical-resistant labels, strongly dedicated to R&D and customer service.

For more information about GA International, please visit www.labtag.com

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Press contact

Ishan Wadi, Marketing Leader
ishan.wadi@ga-international.com

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Reproducibility is vital in scientific research, yet many labs struggle to replicate even their own experiments. This critical issue wastes time, drains resources, and undermines confidence in research findings [1].

A recent survey published in Nature[1] found that over 70% of scientists fail to reproduce others' experiments, highlighting a "reproducibility crisis" that threatens research credibility [2].

According to the survey, the solution to this issue is to strengthen three key areas: experimental design, traceability and mentorship. Thankfully, scientists are not alone in this challenge. By using digital tools like Electronic Lab Notebooks (ELNs) and advanced digital lab platforms, your lab can rapidly improve reproducibility across experiments and boost the quality and integrity of your research.

The importance of robust experimental design

Solid experimental design is key to consistent lab results [2]. Many labs struggle with varying results  because staff lack access to detailed protocols, real-time data, and up-to-date research materials [1]. This issue often comes from poor documentation and disorganized data storage. In the majority of life science experiments, even a minor deviation from protocols can have a substantial impact on the result.

Digital tools like ELNs transform lab documentation by providing an easily accessible, centralized platform to document every step of the experimental process. This ensures that experiments and protocols are precisely tracked—and also enables easy sharing and live updating of protocols.

Digital lab solutions also help researchers to manage experimental design and improve their protocols with ease. With an intuitive interface and rapid search features, you can easily track changes, compare outcomes and refine procedures based on past data. By having a centralized platform and templates for data entry and protocol management, scientists can quickly identify and rectify flaws in their experimental design [3].

An integrated approach

eLabNext’s Digital Lab Platform goes further than ELNs by integrating with a range of lab management tools. This provides a centralized and complete solution that enables seamless documentation of protocols, experimental setups, and data collection methods.

Advanced protocol management features include protocol version tracking, automatic calculations, and enhanced traceability with change logs. This comprehensive approach helps labs maintain a high standard of experimental design without having to juggle multiple disconnected systems.

Explore how eLabNext can strengthen your experimental design!

Traceability: Ensuring accuracy from start to finish

Traceability is another critical factor that influences reproducibility in research. Improper collection, storage and tracing of samples, cells or specimens can lead to serious issues. Mislabeled samples or contaminated cell lines can lead to faulty results—skewing data and making experiments invalid [1].

Variations in sample storage and transit conditions also affect outcomes, so tracking these samples from collection to result is crucial [3]. Digital platforms like eLabNext offer automated tracking features, enabling researchers to track every step of a sample's journey. This significantly reduces human error and enhances confidence in experimental results.

Digital lab platforms also streamline inventory management by providing a complete view of all inventory and resources. Researchers can efficiently monitor the use and availability of samples and materials, ensuring that experiments are always well-prepared with the necessary resources. This promotes reproducibility while making sure operations run seamlessly [3].

RFID barcode and label printing

To further enhance traceability, eLabNext offers barcode RFID tracking and label printing capabilities. This allows labs to accurately label samples and link them directly to their corresponding data within the Digital Lab Platform—ensuring that no sample is misplaced or mislabeled. If your lab handles a large volume of samples, or you’re looking to scale-up your research, having a centralized platform for tracking and related data is invaluable.

Learn more about how eLabNext can enhance traceability in your lab.

Fostering better mentorship and knowledge transfer

In traditional, non-digital labs, fostering mentorship and collaboration can be challenging. With physical lab notebooks and paper-based workflows, critical information is often siloed to individual researchers, making it difficult to share insights, provide feedback or troubleshoot problems.

This problem is highlighted when staff move labs and take valuable knowledge or data with them. An ineffective exchange of information can result in missed opportunities for learning and innovation, and impact reproducibility [2].

By enabling real-time data sharing, digital lab tools allow senior scientists to guide junior researchers through experiments and analyses, no matter where they are located [3]. With a centralized system, everyone on the team can easily access protocols, datasets, and results—fostering a collaborative environment where feedback and mentorship occur seamlessly. Additionally, version control and audit trails help ensure that every piece of data is traceable, which is crucial for training purposes and maintaining high standards of research integrity.

A new approach to collaboration

eLabNext’s Digital Lab Platform is designed with collaboration and mentorship in mind. It empowers researchers to share experimental workflows, notes, and protocols in real time, promoting transparency and teamwork. The platform's role-based access control feature makes it easy for mentors to provide targeted feedback on experiments or guide specific research tasks, while keeping sensitive data secure.

Integrated project management tools also facilitate communication between teams. This enables effective delegation of tasks and easy tracking of progress. By adopting eLabNext, your lab can break barriers to collaboration, ensuring that knowledge is shared, mentorship is accessible and scientific innovation is accelerated.

Reproducibility reimagined

The reproducibility crisis is a significant challenge to the credibility and progress of scientific research. By addressing critical areas like experimental design, traceability, and mentorship, labs can vastly improve their ability to replicate results. Digitalization—with tools like eLabNext—offers a powerful solution to address this problem. Such tools help scientists streamline processes, maintain rigorous standards and foster effective collaboration.

Through centralized documentation, real-time data sharing, and advanced tracking capabilities, digital platforms enhance both the quality and reproducibility of research—setting the stage for more reliable scientific discoveries. As the research landscape continues to evolve, these tools will be crucial in maintaining the integrity of science and advancing innovation.

Explore how eLabNext could revolutionize your lab’s reproducibility – Book a free personal demo today!  

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References

[1] “Six factors affecting reproducibility in life science research and how to handle them.” Accessed: Aug. 28, 2024. [Online]. Available: https://www.nature.com/articles/d42473-019-00004-y

[2] M. Baker, “1,500 scientists lift the lid on reproducibility,” Nature 2016 533:7604, May 2016, doi: https://doi.org/10.1038/533452a.

[3] L. Gautier, “Reproducibility in the Lab: the Proof is in the Protocol,” Biotechniques, vol. 73, no. 2, pp. 71–74, Aug. 2022, doi: https://doi.org/10.2144/btn-2022-0074.

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eLabNext, an Eppendorf Group Company offering a flexible Digital Lab Platform, which combines a Laboratory Information Management System (LIMS) and Electronic Lab Notebook (ELN), announced today that its platform is now able to integrate with Danby Barcoding’s industry-leading laboratory products. The incorporation of Danby Barcoding’s printers, cryogenic labels and tags, ribbons, scanners, and encodable RFID Smart Tags with eLabNext’s LIMS capabilities enables users to access complete barcoding solutions and better manage inventory, sample, and specimen tracking workflows.

As a cornerstone of the barcoding industry, Danby Barcoding’s portfolio includes best-in-class desktop, tabletop, and industrial Zebra and TSC direct thermal and thermal transfer label printers. They also offer application-specific, custom, and off-the-shelf materials and sizes for ISO-regulated and harsh labeling environments. 

“Our focus on barcoding solutions has allowed us to help many customers in the government, automotive, aerospace, healthcare, and manufacturing industries,” mentions Mark Covington of Danby Barcoding. “We’ve moved to expand our partnership with eLabNext because of our shared passion for delivering the best to our customers and enabling flawless inventory and sample management. Each year, our clientele grows substantially, and with eLabNext’s help, our customers in the life sciences will reap even more benefits, including a greater return on their investment in a very short time.”

“We continue to expand the integrations and ways users can customize eLabNext, allowing access to a broad range of solutions for any issue in the lab,” says Zareh Zurabyan, Head of eLabNext, Americas. Besides being a one-stop-shop for scientists to be able to use any Add-Ons that they’d like, the customers also take advantage of the partnerships like Danby Barcoding, with exclusive discounts for all eLabNext customers which provides our customers with an industry-leading barcoding solution.”

Danby Barcoding will be offering special discounts on their Zebra ZD421 Barcode Label Printer and select scanners, labels, and ribbons for existing eLabNext customers.

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About Danby Barcoding, LLC

Since 1982, Danby Barcoding, LLC, has been a cornerstone in the barcoding industry. As a “one-stop shop” for government, automotive, aerospace, healthcare, and manufacturing customers, they provide a single source for barcode printing systems, labeling supplies, and label design software. Their knowledgeable sales staff can help companies choose the right printer for their environment and applications. Danby Barcoding is focused on solving its customers' business needs and providing unparalleled customer service.

For more information about Danby Barcoding, please visit: www.danbybarcoding.com 

Press contact:

Name: Mark Covington, President
Email: mark@danbybarcoding.com
Phone Number: 800-262-2629

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eLabNext, Your Go-to Digital Lab Platform for Streamlined Research

[Groningen, NL, 03/10/2024] — eLabNext, a leading provider of digital lab management solutions, is proud to announce a significant shift in its brand positioning, consolidating its three flagship products—eLabJournal, eLabInventory, and eLabProtocols—into one unified, centralized platform: the Digital Lab Platform (DLP). This transition is designed to address the evolving needs of research scientists, providing a secure, efficient, and collaborative environment for achieving accelerated and reliable research outcomes.

"eLabNext, Research done right." This new platform combines the power of an Electronic Lab Notebook (ELN) and Laboratory Information Management System (LIMS), streamlining research processes while fostering seamless collaboration.

A New Era of Research: Why the Change?

"Our customers have been instrumental in driving this change," said Erwin, Managing Director at eLabNext. "Centralizing our products into one Digital Lab Platform is the natural answer to their needs. Lab work has evolved drastically over the past 15 years since we started building eLabNext, and so has our platform. We are not just adapting to this evolution—we're pushing the whole ecosystem further. This step is a bold move in our history, and we are confident it will elevate research in a way that's never been done before."

The previous approach of offering three separate tools is no longer sufficient for the modern laboratory environment. Scientists now require a secure,easy-to-use, and centralized platform that allows them to collaborate effortlessly and streamline workflows. This is where the DLP comes in, tackling the problems of siloed data, inefficient research processes, and compliance challenges.

Key Website Features and updates

To support this shift, eLabNext has launched a redesigned website featuring:

- Enhanced User Experience: Simplified navigation and new, dedicated pages explaining the key features of the ELN and LIMS capabilities within the DLP.

- In-Depth Product Insights: Clear and comprehensive explanations of the platform's tools, functionalities, and benefits.

- Expanded Resources: An enriched resource section to help users better understand how eLabNext can transform their lab work.

The website is designed to clearly communicate the concept of a Digital Lab Platform and provide valuable information about how it integrates inventory, sample, and experimental data management into one efficient system.

Company Background

Since its founding in 2010, eLabNext (formerly Bio-ITech)has been at the forefront of developing digital solutions for life science laboratories. Milestones include:

- 2011: Launch of eLabInventory and eLabJournal.

- 2015: Strategic alliance with Eppendorf AG.

- 2020: Launch of the eLab Marketplace for customizable lab software add-ons.

- 2024:The latest innovation includes the launch of the new eLabNext Developer platform and an upgraded Sample and Inventory System.

Now, with the unification of its products under the DLP, eLabNext is setting a new standard for lab management systems.

Target Audience and Benefits

The primary audience for this new platform includes scientists and researchers in biotechnology and academia. Additionally, those working in analytical, diagnostic, clinical, and chemical R&D labs will benefit from the platform's-centralized, secure, and compliant solution that accelerates research outcomes and improves collaboration.

By breaking down the silos between inventory, sample, and experiment management, eLabNext provides the solution to:

1. Siloed Lab Operations: Centralizing inventory, sample, and experiment data.
2. Collaboration Challenges: Ensuring smooth, compliant sharing of research data.
3. Inefficient Workflows: Optimizing lab processes and ensuring reproducible results.

Visit www.elabnext.com to explore the new platform and learn more about how eLabNext can help you accelerate reliable discoveries with a Digital Lab Platform built for modern research needs.

If you have any questions or comments, please contact us at marketing@elabnext.com.

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Modern laboratories are complex environments requiring robust management systems to handle diverse operations efficiently. From tracking samples and managing study data to manging protocols and ensuring regulatory compliance, efficient lab management is crucial for enhancing productivity and maintaining data accuracy. To achieve this, many labs have turned to lab management systems. 

Lab management systems encompass a variety of digital tools aimed at streamlining laboratory operations. These systems take on a number of roles within the lab, overseeing everything from inventory and data management to sample tracking and quality control. By automating, digitalizing, and centralizing these key lab operations, lab management systems foster a more efficient and reliable research environment. 

With the right lab management systems in place, organizations can significantly optimize their workflows and achieve better overall outcomes. However, managing multiple platforms and systems can present challenges and lead to inefficiencies and data silos. To minimize this risk, labs can instead opt for an integrated digital lab platform offering comprehensive lab management features.

In this blog, we will highlight the following: 

• What are lab management systems?
• Types of lab management system
• The challenge of managing multiple systems
• Digital Lab Platforms: an integrated solution
• eLabNext: your comprehensive digital lab platform

Read on as we explore different types of lab management systems, the challenges of using disparate systems, and the advantages of adopting a comprehensive, integrated digital lab platform.

What are lab management systems?

Lab management systems are specialized software solutions designed to optimize and streamline a variety of operations within a laboratory setting. Different lab management systems take on distinct roles within a lab, often focusing on specific areas such as inventory management, sample tracking, or data management. These systems are designed to digitalize and automate tasks, reduce human error, and improve overall efficiency within the lab.

Lab management systems empower labs to manage their workflows, samples, and data more effectively, reducing the likelihood of human error and improving overall efficiency. By automating and centralizing all critical lab operations, lab management systems streamline processes, ensure data accuracy, improve productivity, and strengthen regulatory compliance. 

Types of lab management system

Understanding the various types of lab management systems is essential for laboratories looking to enhance their operations. Each system serves a unique purpose and can cater to your lab's specific needs. 

Here are some of the most commonly leveraged lab management systems:

Electronic Lab Notebooks (ELNs)

ELNs are a digital replacement for traditional paper lab notebooks, transforming how laboratory staff document their work. These act as centralized hubs for the recording of experiments and research data. By streamlining lab documentation and data management, ELNs save time while minimizing the risk of errors and misplaced documentation that can occur with handwritten notes. 

ELNs enhance collaboration among researchers by allowing authorized users to access and edit documents in real time from anywhere. This fosters a more integrated research environment and ensures that all lab staff are up-to-date. Advanced features such as version control, audit trails, and electronic signatures further enhance the reliability and compliance of data management processes.

Laboratory Information Management Systems (LIMS)

LIMS are designed to manage sample tracking, data analysis, and workflow automation in labs. These systems integrate seamlessly with lab instruments and software, enhancing operational efficiency and ensuring data integrity. By improving sample traceability and automating routine tasks, LIMS reduces manual errors and boosts overall lab productivity. Key features of LIMS include sample management, protocol execution, data collection, and reporting.

Scientific Data Management Systems (SDMS)

Scientific Data Management Systems (SDMS) are designed to handle large datasets generated by scientific operations and ensure data integrity and compliance with regulatory standards. These systems provide a centralized repository for scientific data, facilitating data sharing and collaboration among researchers. SDMS enhances data security through robust encryption and access control measures, ensuring compliance with industry regulations. Additionally, SDMS offers powerful data analysis and visualization tools, enabling researchers to derive meaningful insights from complex datasets.

Laboratory Information Systems (LIS)

Laboratory Information Systems (LIS) focuses on managing patient data and test results within clinical and diagnostic laboratories. They integrate with hospital information systems (HIS) and electronic health records (EHR) to provide accurate and timely test results. By enhancing data management, LIS streamline clinical workflows and ensure regulatory compliance. Key features of LIS include patient data management, test ordering and tracking, result validation, and automated reporting.

Inventory Management Systems

Inventory Management Systems help labs manage their inventory, including samples, chemicals, and consumables. These systems offer customizable storage features and barcode integration to optimize resource use. By providing real-time inventory tracking and management, these systems enhance lab productivity and organization while reducing waste. Key features of Inventory Management Systems include automated stock alerts, order management, usage tracking, and comprehensive reporting—ensuring that laboratories maintain optimal inventory levels and avoid costly stockouts.

The challenge of managing multiple systems

Although lab management systems bring transformative benefits for labs of all sizes and specialities, many of these systems have focused functionalities and do not necessarily 'talk' to one another. As a result, many labs face the challenge of managing multiple digital systems, which can quickly create inefficiencies in lab management and hinder labs from fully benefitting from the capabilities of these systems.

Some of the key risks of integrating multiple lab management systems include:

• Data silos: Isolated data sets across different systems create barriers to effective integration and analysis. This fragmentation can prevent researchers from accessing comprehensive insights, making it challenging to draw meaningful conclusions from their data.

• Workflow inefficiencies: The necessity for manual data transfer between systems not only slows down processes but also increases the likelihood of human error. This cumbersome approach can result in delays, which are particularly problematic in fast-paced research environments where timely results are crucial.

• Increased administrative burden: Lab staff often face the challenge of maintaining and operating multiple platforms, leading to a heavier administrative load. This can detract from their core responsibilities, limiting time for research activities and innovation.

These challenges underscore the critical need for an integrated solution that can streamline lab operations, enhance collaboration among team members, and improve overall efficiency.

Digital Lab Platforms: an integrated solution

A Digital Lab Platform (DLP) is an advanced and integrated solution designed to unify a variety of lab management systems into a single, cohesive platform. DLPs combine the functionalities of ELN, LIMS, inventory management systems, and more to provide a comprehensive tool for lab management. Opting for a DLP eliminates the need for disparate systems, reducing the complexities and inefficiencies associated with managing multiple platforms.

Features of a Digital Lab Platform:

• Integration: DLPs seamlessly integrate critical functionalities that would typically be performed by separate lab management systems. This integration ensures that all data and documentation flows smoothly between different sites, projects, and personnel, reducing the risk of errors and enhancing productivity.

• Customisability: Recognising that each lab has unique requirements, DLPs offer a high degree of customisability. Labs can tailor the platform to fit their specific workflows, processes and regulatory needs, ensuring that they get the most out of their lab management platform.

• Enhanced data security: With the growing importance of data integrity and confidentiality, DLPs provide enhanced data security features. These include robust encryption, access controls, and compliance tracking to safeguard sensitive information and meet regulatory standards.

A DLP is more than just a tool; it's a comprehensive solution that empowers labs to operate more effectively and efficiently in today’s fast-paced and data-driven research environments.

eLabNext: your comprehensive Digital Lab Platform

eLabNext offers a suite of advanced solutions that serve as a comprehensive DLP. Our platform is designed to streamline lab operations, enhance collaboration, and ensure data security for labs of all sizes. Our advanced digital lab solutions include:

ELN and LIMS capabilities 

eLabNext combines the functionalities of an Electronic Lab Notebook (ELN) and a Laboratory Information Management System (LIMS). This powerful tool is designed to manage lab data, track samples, and automate workflows. 

• Data management: Efficiently record, store, and retrieve experimental data.

• Sample tracking: Monitor the lifecycle of samples from collection to disposal.

• Workflow automation: Automate routine tasks and protocols to reduce manual errors in R&D.

• Collaboration tools: Facilitate real-time collaboration among researchers with shared access to data and documents.

• Compliance and security: Ensure data integrity and regulatory compliance with robust security features and audit trails.

Inventory Management System capabilities 

eLabNext offers an advanced inventory management system designed to optimize the use of lab resources, including samples, chemicals, and consumables. It integrates with our ELN and LIMS to provide a unified platform for lab management.

• Real-time tracking: Track inventory levels in real-time to avoid stockouts and overstock situations.

• Barcode integration: Harness barcode technology for efficient inventory management and tracking.

• Automated alerts: Receive notifications when inventory levels are low or when items are nearing expiration.

• Customizable storage solutions: Organise inventory according to lab-specific needs, including different storage locations and conditions.

• Comprehensive reporting: Generate detailed reports on inventory usage, trends, and costs to support better resource planning and budgeting.‍

Protocol Management System

eLabNext offers a dynamic protocol management system that allows labs to create, manage, and optimize their Standard Operating Procedures (SOPs) and other protocols. These features ensure that all lab procedures are standardized, up-to-date, and easily accessible.

• Dynamic protocol creation: Customise templates to create detailed, step-by-step protocols tailored to specific lab needs.

• Real-time updates: Ensure all team members have access to the latest versions of protocols.

• AI-powered protocol generation: Leverage AI to generate protocols from brief descriptions, saving time and ensuring accuracy.

• Compliance and security: Maintain detailed audit trails for tracking changes and access to protocols, ensuring compliance with industry regulations and standards.

While each of these advanced digital solutions can be used as standalone solutions, their true potential is unlocked when they are combined and used together as part of a comprehensive, integrated digital lab platform. By integrating these technologies, labs can achieve more cohesive and streamlined lab operations and drive better research outcomes.

A better way to digitalize your lab

Switching from multiple disparate lab management systems to a single comprehensive DLP is essential for modern laboratories aiming to enhance efficiency and accuracy in their daily operations. eLabNext's solutions, including Experiment, Sample, Inventory, and Protocols Management solutions, provide a robust framework for seamlessly managing lab operations. Tailoring your DLP to your specific lab’s needs ensures that you have the right tools to support your operations and achieve your research goals.

Want to explore the benefits of eLabNext’s DLP first-hand? Book a free personal demo today!

Gone are the days of manual stocktaking and juggling spreadsheets in many laboratories. With the natural evolution of laboratory digitalization, over 60,000 scientists now rely on eLabNext to manage their complete lab inventory in their daily operations. As the use of the eLabNext platform has grown, we’ve received a tremendous amount of feedback and suggestions from our customers on how to enhance and extend the usability and functionality of eLabNext's inventory management system. After an extensive development phase, during which we completely overhauled the inventory system, we rolled out a beta version to our customers in 2023. This pivotal step has allowed us to gather invaluable insights, paving the way for a broader release aimed at elevating the industry's leading inventory management system to even greater heights of excellence.

In this blog post, we're diving into the key features and improvements we've incorporated into our new inventory management system. We’ll also share our plans for future updates and refinements to enhance its functionality even further.

Breaking Down the Features and Enhancements

This new inventory system incorporates some of the most highly requested features, improvements, and enhancements submitted by our customers. Here are the top 10 new features:

1. Enhanced Overall User Interface and Usability

The new inventory system has been fully reworked based on our new UX/UI standards to enhance the overall look, feel, and usability of the module. These changes also align with expectations set for modern software accessibility compliance, according to the Web Content Accessibility Guidelines (WCAG).

2. Flexible Three-column Panels

Among the most requested improvements was the ability to visualize compartment and sample information on the same page. To address this, we've introduced a third panel that opens next to the compartment view, allowing users to easily view information on any sample within a compartment. Users can now also expand and collapse panels and customise the width of each panel according to their preferences.

3. Enhanced Usability for Moving Samples

In line with the modernization of software tools, we've introduced a more intuitive way to organize your sample boxes. We've incorporated options for selecting multiple samples at once, allowing users to move samples through drag-and-drop to a different position within the box.

4. Collapsible Sample Series

Sample series can now be expanded within the sample list to easily visualise and manage the sample stocks that are part of a series. This functionality enables users to perform bulk actions on parts of the sample stocks within a series.

5. Group-shared and Customizable Views

Throughout the inventory, users can choose which data columns to display by adjusting the view. The width of columns can easily be adjusted to customize the table view according to the user's content and preferences.  Once a custom view is saved, it can be shared across all sample lists throughout the inventory. Additionally, these saved views can now also be shared with other users in the group, enhancing collaboration and consistency.

6. Improved Visualization of Compartments and Bulk Actions Support

We have enhanced the overall visualization of compartments and their properties. Users can now view compartment properties directly from the inventory browser, including limits, storage capacity, and the status of compartments when assigned to users or shared. Furthermore, users can perform bulk actions, such as printing labels or moving compartments, on multiple compartments at a time.

7. New Export Options for Samples

New extended options for exporting samples have been introduced. Users can now directly export lists of samples based on their selected list view. Supported export formats include PDF, Excel, and CSV, making it easier to share and analyze data outside the platform.

8. Sample and Location Selection

Addressing feedback about inefficiencies, we've improved the process of linking samples to experiments or other samples by allowing users to search for and select multiple samples before linking. Location selection has been enhanced for adding samples as sample series, through batch import, or when cloning, by enabling the selection of multiple locations if the created sample batch size exceeds available space in a compartment.

9. Full Compatibility with Our API and SDK

The inventory system is fully based on our API and compatible with our Software Development Kit (SDK). Most add-ons have been adjusted to ensure full compatibility with the new inventory system. This allows users and partners to more easily utilise eLabNext Developer, our API, and SDK to build, test, and release add-ons to the marketplace.

10. Other Improvements and Enhancements

• Enabled the option to enter a reason when archiving samples.
• Added the option to display the full location path in sample lists.
• Introduced the option to add a sample to the created series when cloning into a sample series.
• Reworked reservations as Assignments for Storage Units and Bookings for Equipment.
• Change owner function is now available as a sample action button.
• Tasks linked to samples are now displayed in a separate tab.
• Status icons for assigned, shared, and validation required on equipment and storage units.
• The number of samples that can be imported has increased to 400.
• Improved flow for adding samples to multiple locations when adding a sample series, either through cloning or regular addition.

Continued Development on Inventory Management

The major updates to the inventory system lay the foundation for further enhancements that we have planned for eLabNext in the coming years. We will continue to refine and improve our other existing inventory-related functionalities, including the Sample Archive, Advanced Search, Storage Units and Equipment, and our Supplies and Ordering System. Our goal is to ensure a fully seamless, consolidated, and flexible sample and inventory management experience for any R&D laboratory. Additionally, we are committed to delivering some of the most requested features by our customers, such as:

• Integration of equipment into the Electronic Lab Notebook (ELN).
• Email notifications for expired samples or equipment requiring validation.
• Support for setting multiple parents for a sample.
• Cloning samples to a different sample type.
• Changing the sample type for an existing sample.
• Bulk cloning of samples.
• Enhanced stock tracking and reordering.
• Improved inventory searchability, filtering, and reporting.
• Sharing of samples across groups and limiting access to samples within those groups.

If you have any questions about the feature improvements, please don't hesitate to contact us.

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eLabNext, a company that provides digital solutions for the collection, management, and analysis of laboratory information, announced a new collaboration with AOByte, an end-to-end software development service provider. The collaboration between eLabNext and AOByte’s specialized software development tools empowers developers to create both simple and complex add-ons, enhancing the functionality of the digital lab platform for all eLabNext users.

The cooperation between the firms will enable eLabNext to rapidly expand its Add-On Marketplace, which will allow users to integrate third-party software, including Dropbox, Microsoft Office, Slack, Jupyter Notebook, Google Drive, Thermo Fisher Scientific, Eppendorf, Elemental Machines, and many more solutions into their dashboards. These additions will enable researchers in various scientific disciplines to streamline their everyday laboratory operations further.

“Since we have opened up our ecosystem to third-party developers and established collaborations like the one with AOByte, we have seen an unprecedented acceleration in the ability to apply customizations and add new features, either for the broader community or specifically for customers' own workflows,” comments Erwin Seinen, Founder and Managing Director of eLabNext. “AOByte has swiftly become a standout partner due to their expertise and dedication. Through our work with AOByte, we empower our customers to customize and enhance the eLabNext platform in innovative ways. This is just the beginning, and we look forward to exploring even more opportunities to enhance our platform's capabilities for our users.”

“AOByte is proud to support eLabNext on the next step in their innovative journey,” comments Tigran Sargsyan, co-founder and CEO of AOByte. “As we’ve become more entrenched in the life sciences, we’ve realized the growing demand for customizable lab solutions, and we’re committed to enabling the creation of custom add-ons by motivated developers.”

About AOByte

AOByte is a software development company that provides end-to-end software development services and cutting-edge engineering solutions to companies worldwide, driving business growth and performance in industries such as FinTech, Healthcare, and InsurTech. They help businesses accelerate disruption within their industry with custom software development solutions that adapt seamlessly to particular project objectives. AOByte envisions, plans, designs, develops, integrates, deploys, and supports client products by employing best practice processes and development methodologies that drive meaningful results within the strategic vision.

Press Contact:
Name: Tigran Sargsyan, CEO, AOByte
Email: tigran@aobyte.com
Website: www.aobyte.com

Biotechnology is a cornerstone in life science research, driving pivotal advancements in our understanding of biological systems. Biotechnology harnesses cellular and biomolecular processes and facilitates innovative techniques that propel research into drug development, healthcare, and agriculture. In life science research, biotechnology protocols serve as the backbone of accurate, reproducible, and compliant scientific processes.

These standardized lab protocols ensure that experiments can be replicated with consistent results and play a critical role in maintaining the integrity of scientific findings. By adhering to well-established biotechnology protocols, labs can reduce errors, maximize process standardization, and enhance the reproducibility of their results.

In recent years, digital solutions have emerged as powerful tools for optimizing biotechnology protocols. Digital lab technology can streamline the documentation process, facilitate real-time data sharing, and provide detailed audit trails, strengthening lab operations and research outcomes.

In this blog, we will highlight:

• The importance of biotechnology protocols
• Challenges in biotechnology protocol management
• Optimizing biotechnology protocols with digital solutions
• Top tips for implementing digital biotechnology protocols

Read on as we delve deeper into the importance of biotechnology protocols, the various challenges faced in managing them effectively, and how embracing cutting-edge digital solutions can pave the way for improved efficiency and success in scientific research.

The importance of biotechnology protocols

Biotechnology protocols are essential guidelines that detail the specific steps required to conduct experiments and procedures in scientific research. They cover a wide range of processes, including next-generation sequencing, PCR, cloning, and cell culture. Many biotechnology applications rely on advanced technologies and automated processes, and biotechnology protocols cover how to calibrate, use, and maintain this specialized equipment. These protocols also outline safety measures, validation processes, and quality control procedures to ensure accurate and reproducible results.

Having well-defined biotechnology protocols is crucial for several reasons:

• Reproducibility: Ensuring that experiments can be replicated with the same results across different labs. 
• Accuracy: Minimising errors by providing detailed and precise instructions. 
• Compliance: Meeting regulatory standards and maintaining ethical research practices. 
• Staff training: Providing ongoing education and training to ensure all team members are skilled and knowledgeable in research methodologies.

Standardizing these protocols is crucial for maintaining the reliability and integrity of research outcomes, making it imperative for labs to optimize their protocol management systems.

Challenges in biotechnology protocol management

Managing biotechnology protocols comes with its own set of challenges:

Complexity and variation

Biotechnology protocols can be highly complex, often involving intricate procedures and methodologies that vary significantly between different experiments and laboratories. Keeping these protocols updated with the latest industry trends, emerging technologies, and evolving regulations is a continuous task that requires great attention to detail. Researchers must stay informed about advancements in the field to ensure that their practices remain relevant and practical.

Data management and documentation

Thorough protocol adherence and documentation are essential to successful biotechnology research. Maintaining accurate records not only fosters transparency but also facilitates reproducibility, which is a cornerstone of scientific inquiry. Traditional paper-based protocols often fall short in this regard, as they can easily be misplaced or lost and are difficult to keep up to date. This increases the risk of potential errors and inefficiencies in lab operations.

Compliance and regulations

Biotechnology research must adhere to stringent regulatory standards designed to ensure safety and efficacy. This necessitates the maintenance of detailed audit trails and comprehensive compliance documentation, which can include everything from experiment notes to protocols for handling hazardous materials. Meeting these requirements can be particularly challenging without an effective protocol management system in place. Labs must implement robust procedures to track compliance and facilitate easy access to documentation during audits. As regulations evolve, researchers must also be proactive in adapting their practices to remain compliant.

Security and user access

Ensuring security and proper user access control within biotechnology protocol management systems is vital to protect sensitive data and maintain compliance. Implementing robust access controls helps limit the availability of confidential information to authorized personnel only, reducing the risk of data breaches and misinformation. Regular audits of user access rights and training on data security practices further enhance the integrity of the research environment, ensuring that only qualified individuals can modify or retrieve critical protocols and data.

Optimizing biotechnology protocols with digital solutions

Adopting digital lab solutions can significantly transform how biotechnology protocols are managed, providing numerous benefits that enhance both the quality of research and the efficiency of laboratory operations:

Enhanced accuracy and reproducibility

Digital solutions standardize and optimize protocols, which enhances reproducibility across experiments. By creating precise, consistent procedures, researchers can ensure that their findings are both reliable and valid. Accurate protocols are essential for generating replicable results in biotechnology research, where the margin for error is often minimal.

Centralized hub

Creating a centralized digital hub for biotechnology protocols significantly improves accessibility and collaboration among research teams. This digital repository allows researchers to easily access, share, and update protocols in real time, fostering a culture of transparency and efficiency. By centralizing all relevant documentation, teams can eliminate redundancies and ensure that everyone is working with the most current information, thereby enhancing coordination among members.

Increased efficiency

Digitalising biotechnology protocols can lead to substantial savings in time and resources. Automation of repetitive and mundane tasks minimizes the risk of manual errors and allows researchers to focus on more complex, creative aspects of their work. This shift not only increases productivity but also fosters a more engaging work environment where scientists can fully leverage their expertise. Additionally, the ability to quickly adapt and modify protocols in real-time means that researchers can respond swiftly to new challenges or findings, further enhancing the overall efficiency of the lab.

Improved compliance and traceability

Digital solutions provide comprehensive audit trails that detail every step of the laboratory process, ensuring compliance with stringent regulatory standards. With digital lab solutions, tracking and verifying lab activities becomes seamless, allowing for greater accountability and transparency. Researchers can easily access historical data and documentation, which facilitates audits and inspections while ensuring that all procedures meet the required guidelines set by regulatory bodies.

Elevate your biotechnology protocols with eLabNext

eLabNext offers a state-of-the-art lab protocol and SOP management features designed to meet the modern demands of biotechnology research. The digital lab protocols capabilities streamline the creation, organization, and management of biotechnology protocols, ensuring that researchers can easily access and follow lab procedures.

Some of these key features include:

• Dynamic protocol creation: Customise templates to create detailed, step-by-step protocols. Real-time updates ensure all team members have access to the latest versions.
• Easy sharing and collaboration: Share protocols within the lab or with external collaborators. User permissions control who can view, edit, or share protocols.
• Centralized repository: Store all protocols in a centralized digital repository for easy access and management. Advanced search features help quickly find specific protocols.
• Integration with ELN and LIMS: Protocols management can be used as a standalone solution or integrated with eLabNext, the combination of an ELN and LIMS for R&D, to sync protocols and related data across platforms.
• Compliance and security: Maintain detailed audit trails for tracking changes and access to protocols. Designed to help labs comply with industry regulations and standards.
• AI protocol generation: Utilise AI to generate protocols from brief descriptions, saving time and effort. Customise AI-generated protocols to meet specific lab needs.

By implementing eLabProtocols, labs can improve data integrity, reduce errors, and ultimately accelerate their research processes, leading to more successful outcomes in the dynamic field of biotechnology.

Top tips for implementing digital biotechnology protocols

To successfully implement digital biotechnology protocols, consider the following tips:

1. Standardise naming conventions and protocol structures 

Establish consistent naming conventions and protocol structures to ensure clarity and ease of use across your lab.

• Create a standardized naming system for protocols and samples.
• Ensure all protocols follow a consistent format and structure.

2. Use templates for consistency 

Leverage protocol templates to maintain consistency and reduce the time needed to create new protocols.

• Develop and use templates for common procedures.
• Customise templates to fit specific needs while maintaining core elements.

3. Facilitate easy access and sharing 

Ensure protocols are easily accessible to all relevant team members and facilitate seamless sharing within and outside the lab.

• Implement a centralized digital repository for easy access.
• Use permissions to control access and sharing of protocols.

4. Regular training and updates 

Provide ongoing training sessions to keep the team updated on the latest protocols and digital tools.

• Schedule regular training sessions for new and existing staff.
• Update training materials to reflect changes in protocols or tools.

5. Integrate with other lab systems 

Ensure your digital protocol management system integrates seamlessly with other lab systems like LIMS, ELNs and inventory management systems.

• Choose digital solutions that offer integration capabilities.
• Regularly check and maintain system integrations for smooth operations.

6. Implement version controls 

Maintain version control to track changes and updates to protocols, ensuring that the most current version is always in use.

• Use digital tools to manage and track protocol versions.
• Clearly indicate version history and changes in the protocol document.

A recipe for success

Optimizing biotechnology protocols is essential for ensuring research accuracy, efficiency, and compliance. Leveraging digital solutions like eLabProtocols and eLabJournal can provide significant advantages in managing and optimizing these protocols.

How eLabNext and BioLabs are Building the Next-Generation Lab Experience

With AI and automation becoming more prominent in the life sciences, the labs of today (and tomorrow) look very different from those of the past. For researchers in academia, government, biotech, and pharma, the lab experience is changing dramatically, with new approaches to lab operations that streamline sample management, data analysis, and other tasks.

Many life science companies, including Biotech SaaS companies like eLabNext and lab coworking companies like BioLabs, are leading this transformation in unique and innovative ways. At BIO 2024, eLabNext’s Zareh Zurabyan (called “Z” for short) sat down with Nanor Nerkizian, the host of b.empowered, a podcast series from BioLabs, to talk about what’s driving this sea change in lab spaces and how both companies are contributing to this shift in the life sciences. eLabNext’s digital lab platform (DLP) has encouraged biotech labs to digitalize all facets of their operations, from sample and equipment management to lab notebooks and data analysis. 

But, establishing a next-generation lab experience that drives innovations requires more than that.

“In addition to our core products [...] we have an open API and SDK that allows third-party vendors to integrate their solutions into our platform,” describes Z. “This allows laboratories to integrate their favorite tools into our system as the glue that connects everything. [...] Our approach enables labs to collaborate and choose the best tools for their needs, whether molecular biology or AI tools.”

In the blog below, we recap some of the insights about digitalization from the podcast and discuss 3 key strategies eLabNext uses through its partnership with BioLabs to drive innovation in the life science space.

Strategy #1: Innovation Through a Brand-Agnostic, Multi-Dimensional Approach

The opposite of innovating is “business as usual.” 

Many companies looking for digital solutions choose one-dimensional solutions that are limited in their functionality and ability to scale. As Z mentions above, implementing a digital solution that allows the integration of diverse tools increases the dimensionality of a software solution, enabling easier collaboration and the freedom to customize a platform to a user’s needs. 

eLabNext is owned by a large parent company, Eppendorf; however, this structure doesn’t prevent it from finding creative new solutions to serve its customers.

“Our platform has several integrations with Eppendorf products, like the RackScan, but we are brand-agnostic as a company,” remarks Z. “Our philosophy is to be agnostic as it allows [...] us to serve our customers better. We even have integrated products that compete with Eppendorf within our Marketplace, which is by design.”

Strategy #2: Innovation Through Customer Synergy

The work in the life science sector is creative and diverse. From woolly mammoth de-extinction projects to cell and gene therapy, there is no shortage of innovative strategies for solving the world’s largest challenges.

For companies like eLabNext, innovation begets innovation. Through their work with a broad range of customers, from SynBio companies like Colossal Biosciences and Breaking to cancer-focused research institutes like the Dana-Farber Cancer Institute, Memorial Sloan Kettering Cancer Center, Harvard Medical School, and Bayer Pharma, there is a constant push to find new solutions to problems that have never been solved.

“The range of customers we have is amazing,” says Z. “Our customers include a lab researching horse vaccines [...] and a brewing company making beer. The spectrum is so big that there is not a single day we are not on our toes, learning new things and trying to understand the different workflows these labs are working with. This forces us to stay innovative ourselves because everyone has different needs. It becomes a symbiotic relationship with our customers, pushing our limits and challenging us while we do the same for them.”

Strategy #3: Innovation Through Cooperation

eLabNext and BioLabs collaborate with a shared vision focused on enabling customers to iterate and innovate. Like eLabNext, BioLabs works with a diverse customer base, working on solving large problems with new approaches. BioLabs also has a rich legacy of partnership with leading trade organizations, non-profits, and international innovation centers.

“This diversity is what has attracted us to work with BioLabs the most,” Z states. “We see so many different customers because of our product and how technology constantly morphs and changes. BioLabs purposefully brings different kinds of residents into their space, and they challenge and push each other during casual interactions, which fosters innovation. It has been a no-brainer for us to collaborate with BioLabs to bring value to these kinds of customers, and in return, they help us improve our product.”

In other words, collaboration is a pathway to further innovation. 

Z also has a side hustle – a consulting and investing firm called MapData Ventures that works with SaaS startups – where this rule is further exemplified.

“One thing we’ve noticed is that many startups have someone hyper-focused on technical or scientific aspects but miss the business side, or vice versa. My advice is to seek mentorship and collaborate with others. You don’t have to do everything yourself. Find partners that share your vision, and don’t be afraid to let go. Allow others to help elevate your business idea forward.”

The Transformation Continues

Integrating AI, automation, and digital solutions is revolutionizing life sciences, with companies like eLabNext and BioLabs leading the charge. eLabNext's brand-agnostic, multi-dimensional approach allows labs to tailor digital tools to their needs, enhancing flexibility and efficiency. Their strong customer synergy fosters continuous innovation, while their partnership with BioLabs exemplifies the power of collaboration in accelerating scientific advancements. These strategies are shaping the future of life sciences, making the next-generation lab experience a reality and paving the way for future discoveries.

Final Note: Quotes from the podcast have been modified in this format for clarity and grammar.